1. Create SPS PR ME51N By-The-Numbers
Show Slide #1: Create SPS PR (Cont.)
Facilitator’s Note: Steps 1-13 in creating a PR. Inform students that a PR can be built ‘Funded’ as well.
Note: Using the DA 3953 PURCHASE REQUEST AND COMMITMENT (PR&C) PRC6250, walk through the PR process in GFEBS with the students.
Depending on the Bandwidth, Environment, Time, etc. 1

2. Create SPS PR (Cont.)
1. Input T-Code ME51N, hit ‘Enter’ 1 3
3. Select the ‘Header’ icon
4. Input pertinent DA 3953 information 4.
5. In the ‘A’ (Acct Assign.) column, mark as Unfunded.
8. Input Approx. date of Delivery (1 wk out) 5 2 8 6 7
Show Slide #2: Create SPS PR (Cont.)
Facilitator’s Note: Steps 1-13 in creating a PR. Inform students that a PR can be built ‘Funded’ as well.
Note: Using the DA 3953 PURCHASE REQUEST AND COMMITMENT (PR&C) PRC6250, walk through the PR process in GFEBS with the students.
Depending on the Bandwidth, Environment, Time, etc.
6. Short Text: Description of item being procured 9
2. From the Doc Type dropdown, select: ‘SPS PR’
7. Input Quantity and Unit of Measure
9. Input Material Group found in LOA
13. POrg: Always Army 10 11 12 13
10. Input Installation
11. Input Resp. MICC
12. Input Vendor used 2

3. Create SPS PR (Cont.)
1. Expand the ‘Item Detail’ icon 1 2 2
2. Click: ‘Valuation’ tab and input the total cost of goods
6. Click ‘Workflow’ tab 3 6
3. Click ‘Customer data’ tab 4
4. Ensure the ‘PR Gen’ tab is highlighted
Show Slide #3: Create SPS PR (Cont.)
Note: Using the DA 3953 PURCHASE REQUEST AND COMMITMENT (PR&C) PRC6250, walk through the PR process in GFEBS with the students.
Depending on the Bandwidth, Environment, Time, etc. 7 5
7. Under ‘PR Routing Keys’ input Requestor DoDAAC
5. Input POC information 3

4. Create SPS PR (Cont.) 4 1 2 3 4 5 1. Click the ‘Contracts’ tab
3. On the ‘Menu’ bar, click ‘Check’ to check document accuracy
2. Input the ‘North American Industry Classification System code. If not known, select dropdown and input search parameters 3
Show Slide #4: Create SPS PR (Cont.)
Facilitator’s Note: Using the DA 3953 PURCHASE REQUEST AND COMMITMENT (PR&C) PRC6250, walk through the PR process in GFEBS with the students.
* Inform the Students not to go beyond this t-code until the instruction has been given.
Depending on the Bandwidth, Environment, Time, etc.
4. If the document is error free, message reads as below
5. After saving, the following GFEBS generated number appears: ANNOTATE 4 5 4

5. View/Change SPS PR 5 Show Slide #5: Create SPS PR (Cont.)
Facilitator’s Note: Using the DA 3953 PURCHASE REQUEST AND COMMITMENT (PR&C) PRC6250, walk through the PR process in GFEBS with the students.
* Inform the Students not to go beyond this t-code until the instruction has been given.
Depending on the Bandwidth, Environment, Time, etc. 5

6. View / Change SPS PR 6 4 1 2 4 3 1. Input T-Code- Enter
2. If this screen appears, enter PR#, hit ‘Enter’ if not, proceed to step 4
4. When prompted, ensure ‘PR’ is selected, input the PR# and click ‘Other Document’ 3
Show Slide #6: View / Change SPS PR
Facilitator Note: Change the status from Unfunded (U) to Funded (K). The Account Assignment Information will need to be input at this time.
3. On the ‘Menu’ bar, click ‘Display/Change’ 6

7. View / Change SPS PR (Cont.)1
2. On the ‘Menu’ bar, click ‘Display/Change’ 2
1. Notice: The PR is in ‘Display’ mode. All information is blocked from editing
3. Notice: All pertinent fields are editable
Show Slide #7: View / Change SPS PR (Cont.)
Facilitator Note: Change the status from Unfunded (U) to Funded (K). The Account Assignment Information will need to be input at this time. 3 3 7 3

8. View / Change SPS PR (Cont.)
1. NOTE: In order to fund this PR, a LOA needs to be added under ‘Account Assignment’ Click the dropdown and choose K (Cost Center), Press ‘Enter’
3. If ‘Account Assignment’ is not on the tab bar, click the ‘Additional Tabs’ icon off to the right 1 3
Show Slide #8: View / Change SPS PR (Cont.)
Facilitator Note: Change the status from Unfunded (U) to Funded (K). The Account Assignment Information will need to be input at this time.
2. GFEBS Computer Generated Message informing Operator that an LOA is needed.
4. Select ‘Account Assignment from the list 4 2 8

9. View / Change SPS PR 2 4
2. Click the ‘Check’ button to check for document accuracy
4. Click ‘Save’ 3
3. System generated message, G2G
Show Slide #9: View / Change SPS PR (Cont.)
Facilitator Note: Change the status from Unfunded (U) to Funded (K). The Account Assignment Information will need to be input at this time.
1. Begin with adding:
Cost Center
Fund
Functional Area
Funds Center 1 3
5. System generated message, G2G
NOTE: At this time, the PR would be routed to the processor’s supervisor for the L1 approval, and then the L4 Funds Certifier (providing non-IT/PBO, etc) 9

10. Create a SPS PR Goods Receipt in GFEBS (MIGO)
Show Slide #10: Create a Goods Receipt
Facilitator’s Note: Goods have been received, not necessarily accepted. The Goods Receipt Processor (Slide 3) will process the goods in GFEBS at this time.
Facilitator Note: As defined by FAR 2.101, a Receiving Report is written evidence that indicates Government Acceptance of supplies delivered or services rendered. A complete receiving report (usually a DD Form 250) indicates that a port, shed, warehouse, or shipping terminal operator acknowledged the receipt of items listed under customary or specified contract terms and conditions. It is the responsibility of the CVS team to ensure Goods Receipt documentation is properly researched prior to input in GFEBS to avoid duplicates or overpayments. 10

11. Create Goods Receipt 2 3 4 11 1. Input T-code: ‘Enter’ 2. Ensure:
‘Goods Receipt’ and ‘Purchase Order’ are selected. Enter the ‘PO Number’ to the right of Purchase Order. 1 2 3
3. Ensure Movement Type defaults to ‘101’
Show Slide #11: Create a Goods Receipt (Cont.)
Facilitator Note: At this time, have the students execute PE#1, ME51N only. Tell them not to go beyond that until instructed to do so.
Step 2- *Note- this is staged data. The numbers will be issued by the instructor
Step 3- Movement Type codes: These codes are based on the dates of Receipt and Acceptance listed on the Receiving Report.
Most Common Movement Types:
101- Receive and Accept: Same day receive and accept
103- Receipt – On a Monday
105- Acceptance- On a Tuesday for whatever reason. In this case:
2 separate MIGO Transactions will have to be processed in order to report both 103 and 105 “Movement Types”.
5. Ensure ‘Collective Slip’ is selected and is checked (to the left) 4
6. If single-line, go to next step. If not, highlight the line to be received
4. Click ‘Enter’ 5 11 6

12. Create Goods Receipt 4
1. Under ‘Item Detail’, click the ‘Quantity’ tab. This can be changed to reflect actual quantity received.
4. On the ‘Menu’ bar, click ‘Post’ 1
5. GFEBS generated number. Annotate for records. 5
Show Slide #12: Create a Goods Receipt (Cont.)
Facilitator Note: At this time, have the students execute PE#1, ME51N only. Tell them not to go beyond that until instructed to do so.
Step 2- *Note- this is staged data. The numbers will be issued by the instructor
2. Under the ‘Where’ tab, ensure accuracy of input. Annotate ANY notes pertaining to the delivery in the ‘Text’ field
3. Check the ‘Item OK’ box 2 3 12

13. Create an SPS PR Invoice Receipt in GFEBS (MIRO)
Show Slide #13: Create an Invoice Receipt (MIRO)
Facilitator’s Note: Invoice data is currently being received in GFEBS directly from an interface with iRAPT, formerly WAWF. Manual input of Invoices is becoming obsolete and only done manually when the interface fails and where iRAPT is unavailable.
Facilitator’s Note: Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) is a secure Web-based system for electronic invoicing, receipt and acceptance and is part of the e-Business Suite 13

14. Create Invoice Receipt
1. Enter T-code, press ‘Enter’ 2 1 3
3. Ensure ‘Invoice’ is selected
2. If this screen appears, input ‘ARMY’ and green-check it. If not, proceed to next step 4
5. In the ‘Reference’ area, input ‘Vendor Invoice’ number 5
Show Slide #14: Create an Invoice Receipt (MIRO)
Facilitator Note:
4. Input Date that Invoice was received (Stamped), and Creation date. 6
6. Input ‘Amount’ to be invoiced 3 14

15. Create Invoice Receipt
2. Click ‘Enter’ 2
3. Note: Notice the ‘Zero Balance’ and green light.’ ‘Vendor’ information pulled in as well with ‘Tax’ message
1. Under the ‘PO Reference’ tab, input the Purchase Order Number 3 1
4. Dialog box shows detailed Debit/Credit action taking place and annotated in GFEBS
Show Slide #15: Create an Invoice Receipt (MIRO)
Facilitator Note: 4 5
5. Click ‘Post’
6. GFEBS generated number. Annotate for records 15 6

16. Create a Purchase Order ME21N
Show Slide #16: ME21N – Create a Purchase Order
Facilitator Note: Issue vendor numbers to the students. One for the slide show and one for the exercise scenario.
Issue vendor numbers to the students. 34

17. ME21N – Create a Purchase Order (Cont.)
Enter Transaction Code ME21N, press enter
On the Menu bar, select the Document Overview On button
ME21N
The Purchase Order Document Type Defaults to Standard PO. Select the drop-down to choose the appropriate PO.
Show Slide #17: ME21N – Create a Purchase Order
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered. 17

18. ME21N – Create a Purchase Order (Cont.)
The Purchase Order Document Type Defaults to Standard PO. Select the drop-down to choose the appropriate PO.
On the left side of your screen, select the Section Variant button to view options (Rainbow), Select My Purchase Requisitions
Once Highlighted, click the Adopt button to pull-in all previously inputted information
Just under the Selection Variant, YOUR PR number will appear in Blue. Single click to highlight to Orange
Show Slide #18: ME21N – Create a Purchase Order (con't.)
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered. 18

19. ME21N – Create a Purchase Order (Cont.)X
4UXQ2
Vendor / Supplying Plant (this is the vendor ID)
In the PIIN section, enter the contract number
Click the Header icon
NOT HERE
Select the Customer Data tab for the contracting info.
Show Slide #19: ME21N – Create a Purchase Order (con't.)
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered.
DASA03-06-M-7010 19

20. ME21N – Create a Purchase Order (Cont.)
Once again, select the Customer tab (if not seen, click the additional tabs icon to the right.
Select the Item Detail tab, and then the Contracts tab.
Show Slide #20: ME21N – Create a Purchase Order (con't.)
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered.
DASA03-06-M-7010 20

21. ME21N – Create a Purchase Order (Cont.)
From the Menu bar, select Check to check document for inaccuracies
Select the Save button on the Menu bar to generate the user’s document number.
ME21N
From the Customer Data tab, select the Contracts tab to input the CLIN
System Generated Message: Save or Continue editing? Save it.
Message box Prompts the user for: RED errors (Hard-Stop), Yellow (Caution), or Green (G2G)
For the Contract Line Item Number, input: 1 (if more than one item, enter the appropriate number.
Show Slide #21: ME21N – Create a Purchase Order (con't.)
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered.
Green check-it when addressed 1 21

22. Exercise Scenario #2 22 Show Slide #22 : Exercise Scenario #2 (ME21N)
Facilitator Note: Read and facilitate discussion below.
The students will now process a ME21N in GFEBS, on their own. They will have access to a data sheet, PSW, and personal notes.
The students will have 15 minutes to complete the training.
Facilitator Note:
Use the current FY on all inputs. 22

23. Service Entry Sheets (SES)
ML81N
Service Entry Sheets (SES) are processed in GFEBS in lieu of a Goods Receipt (MIGO) transaction to record the receipt of “Services Performed.”
“Service Contract” is a contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply.
Show Slide #23: Service Entry Sheets (SES)
Facilitator Note: Read and facilitate discussion below.
Service Entry Sheets (SES) are processed in GFEBS in lieu of a Goods Receipt (MIGO) transaction to record the receipt of “Services Performed”.
Service Contract is a contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply. 23

24. Exercise Scenario #3 24 Show Slide #24: Exercise Scenario #3 (ML81N)
Facilitator Note:
The students will now process a ML81N in GFEBS. They will have access to a data sheet, PSW, and personal notes.
The students will have 15 minutes to complete the training.
Use the current FY on all inputs. 24

25. Create Goods Receipt (MIGO)
Show Slide #25: Create Goods Receipt (MIGO)
Facilitator Note: The Students will not input the MIGO. They will watch the slides for the MIGO transaction. 25

26. MIGO- Create Goods Receipt
Press Enter on your keyboard
GR should default to 101 (This is a GR for a Purchase Order), If not, use the dropdown to choose from the list 5
Enter the Transaction code MIGO, press enter
MIGO 4 1 2 3
Input the Purchase Order number to which this Goods Receipt receives against (Instructor issued)
Goods Receipt should default in, if not choose the desired transaction from the dropdown menu
Purchase Order should default in, if not choose the desired transaction from the dropdown menu
Show Slide #26: MIGO- Create Goods Receipt
Facilitator Note: Read and facilitate discussion below.
Use the page down key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
The process will start by typing MIGO in the field net to ”Menu” key. As you go through the slide the appropriate notes will appear, if there are not notes You will inform the students to select the highlighted information.

27. MIGO- Create Goods Receipt (con't)
Click “Post” on the menu bar to officially receive the good(s) in GFEBS
GR Issue slip. Should default to “Collective Slip”. This is needed to print the GR. If not, select from the dropdown menu
GR Processor verifies the following information for accuracy and completeness.
Select the line item to be received against. This is done by a single click in the Line column (left from Mat Short Text) 6 7 2 3
Under the Item Detail, Select the “Quantity” tab to verify proper quantity
Under the Item Detail, Select the “Where” tab 8
Show Slide #27: MIGO- Create Goods Receipt
Facilitator Note:
Use the page down key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
Place a “Check” in the “Item OK” box. :NOTE You may have to scroll down to see this box.
Who’s receiving the item? (optional)
Where is it being unloaded? (optional) 9
In the “Text” block, enter a brief description of the item received 11
Received Hesco Bastions in full 10

28. MIGO- Create Goods Receipt (Cont.)
Show Slide #28: MIGO- Create Goods Receipt (con't.)
Facilitator Note: Read and facilitate discussion below.
Use the page down key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
The “ symbol indicates a successful posting of goods. Although GFEBS is a repository system, it is a good practice to annotate the document number for audit purposes and personal tracking. 12

29. Create and Post a Vendor Invoice
(MIRO)
Show Slide #29: Create and Post a Vendor Invoice (MIRO)
Facilitator Note: Read and facilitate discussion below.
Inform the students that we will cover the Create and Post a Vendor Invoice. 29

30. MIRO- Enter Incoming Invoice
ARMY
Company Code: Always “Army”
Show Slide #30: MIRO- Enter Incoming Invoice
Facilitator Note: Read and facilitate discussion below.
MIRO transactions are designed to be subject to the PPA (Prompt Payment Act). Use the page
down key to advance through the steps in the following slides.
Use the current FY on all inputs.

31. MIRO- Enter Incoming Invoice (con't)
Inputting the Date(s): Select the “dropdown” to populate the calendar
06/13/2014
June
Transaction: This should default to Invoice. If not, click the dropdown and choose from the options
Double-Click the current date or.. 1
06/13/2014 3
06/13/2014
jf1226
06/13/2014
Single click the date and then the “Green-Check” icon
18750 2
Inv recpt date: This is the date that the invoice was received in the billing office. Usually represented by a stamp (mmddyyyy)
Show Slide #31: MIRO- Enter Incoming Invoice
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered.
Reference: This is an “alpha-numeric” reference ID specific to the vendor. (use you initials + mmdd of birth: ex. JF1226
Invoice date: This is the original date of the invoice (mmddyyyy)
Total amount due on the invoice. NOTE: For training purposes, do not input commas (,) or periods (.) 4

32. MIRO- Enter Incoming Invoice (con't)
Click the Enter key, this action generates the PO information that is being invoiced.
Today's date
Today's date
jf1226
18,750.00
Under the PO Reference tab, ensure that the “Purchase Order/ Scheduling Agreement” is pre-selected. If not, click the dropdown and choose from the list.
Show Slide #32: MIRO- Enter Incoming Invoice
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides.
In the blank area, input the Purchase Order (PO) number that is to be invoiced. NOTE: For training purposes, this is “staged data” that will be issued by the instructor. 5 32

33. MIRO- Enter Incoming Invoice (Cont.)
Once the PO data populates the screen, ensure it is the correct PO, the correct vendor and that money is available to process the Invoice (utilize the documentation on hand and PO History).
Click the “Simulate” button. This tests the document for accuracy prior to posting it. 6
Payment terms verifies the amount of time in which the Government has to make the payment. (Net/30)
Upon clicking “Enter”, the vendor information populates to ensure accuracy of whom the payment will be made to. Balance shows green. Ensure the Balance Reads “0” (this ensures the GR and IR are in Balance).
Show Slide #33: MIRO- Enter Incoming Invoice
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered.
In the Amount block, the total amount to be invoiced for the vendor is populated. ( reflects step 4) 33
Move the slide-bar to the right to view multiple fields of the PO information.

34. MIRO- Enter Incoming Invoice (Cont.)
Note: Writing the GFEBS number on the document establishes an audit trail.
Message validates a “debit /credit transaction” in GFEBS.
Click “Post” to save your work and record the Invoice against the Purchase Order (PO)
Show Slide #34: MIRO- Enter Incoming Invoice (con't)
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides. 7
System Notification to alert the user the transaction was successfully saved. This number is permanently assigned to the MIRO transaction. Must be used to query and identify it in the future. 34

35. Exercise Scenario #4 (MIRO)
Show Slide #35: Exercise Scenario #4 (MIRO)
Facilitator Note:
The students will now process a MIRO in GFEBS, on their own. They will have access to a data sheet, PSW, and personal notes.
The students will have 15 minutes to complete the training.
Use the current FY on all inputs. 35

36. View PO Status after Invoice Input
(ME23N)
Show Slide #36: View PO Status after Invoice Input (ME23N)
Facilitator Note: Read and facilitate discussion below.
Inform the students that we will cover the View PO Status after Invoice Input. 36

37. ME23N- View PO Status after Invoice Input
Select “Other Purchase Order”.
ME23N 1
Input the PO number (if known). If unknown, use the “match-code” dropdown to conduct a search. Click “Other Document”. 2
Show Slide #37: ME23N- View PO Status after Invoice Input
Facilitator Note: Read and facilitate discussion below.
ME23N is used to view the status of a Purchase Order (PO). Use the page down key to navigate through the slides
And ensure that all notes are covered.
Use the current FY on all inputs.

38. ME23N- View PO Status after Invoice Input (Cont.)
MIGO Input; Double click to view the document.
MIRO input; Double click to view the document.
In the event that there are too many tabs, the “additional hidden tab icon” will reveal additional unseen tabs. 6 5
Show Slide #38: ME23N- View PO Status after Invoice Input (con't)
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides and ensure that all notes are covered.
After the last step, inform the students that a Reverse Document (FB08) will be processed prior to the next transaction we will view.
The FB08 cannot be processed in the training environment . The Invoice Processor reverses a Misc. Pay not subject to PPA invoice.
A Misc. Pay invoice can only be reversed if: it doesn’t contain cleared items, it contains only vendor and G/L account items, and all
entered values are still valid. 4

39. ME23N Group Exercise
Show Slide #39: Group Exercise (ME23N) There is not a PE in Black Board for this ME23N it will be done later in the lesson.
Facilitator Note: This ME23N will be used for the exercise scenario (deliver ammo). See if the students can perform the transaction as a group. 39

40. PR List Display (ME5A) 40 Show Slide #40: PR List Display (ME5A)
Facilitator Note: Read and facilitate discussion below.
Inform the students that they will be covering the (Purchase Requisition) PR list Display utilizing
ME5A t-code.
Note: This T-code will list all unobligated Purchase Requisitions which can be further defined with additional parameter information. 40

41. ME5A- Display List of PR’s (Wide-Open)
If the PR number is already known, input it in the space provided. For
Multiple PR’s, utilize the “to” field e.g to
To use further defining search criterion, click the dropdown and search by; Category, Sub-number, etc.
ME5A
The search for Purchase Requisitions can be further refined by utilizing the fields provided. Keep in mind, that the less information provided will most likely result in the query taking longer.
Show Slide #41: ME5A- Display List of PR’s (Wide-Open)
Facilitator Note: Read and facilitate discussion below.
Explain that (Wide-Open) refers to pulling information from all sources referring to (Purchase Requisitions) PR’s that are in GFEBS. Use the page down key
to advance through the steps in the following slides. Ensure that all the notes are covered.
On the other hand, the more information given, the quicker the report.

42. ME5A- Display List of PR’s (Cont.)
Scope of list: (defaults to “A”) a total of 14 “layout preferences” (or variants) in the training database. ALV is the desired layout in most shops.
Click the “Execute” button to run your specified query of open Purchase Requisitions
Add “JCK1” (Ft Jackson) as the PR’s installation. This could also represent a Forward Operating Base (FOB) in a deployed environment.
ALV
JCK1
Processing Status: The status of the PR (ME51N). Click in the white box to reveal a dropdown. We will select an Open Commitment “N” N
Show Slide #42: ME5A- Display List of PR’s (con't.)
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered.

43. ME5A- Display List of PR’s (Cont.)
Status reads: N (not edited). Possibly waiting for additional information, funding, or upcoming changes.
A (Account Assignment) informs the user that there is a Cost Center assigned to the PR.
Depending on the minimal amount of information input, this report can yield hundreds of open obligations.
Show Slide #43: ME5A- Display List of PR’s con't
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered. 43

44. ME5A- Display List of PR’s (Cont.)
Quantity of Item
Vendor ID
Item Description
Installation ordered from
Purchase Org “Army”
Show Slide #44: ME5A- Display List of PR’s (con't.)
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered. 44

45. ME5A- Display List of PR’s (Specific PR)
Input the known Purchase Requisition number in the search field.
ALV
Scope: Enter “ALV” for preferred layout
JCK1
Use “JCK1” for the ordering installation
Enter “N” for a non-edited PR N
Show Slide #45: ME5A- Display List of PR’s (Specific PR)
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered.
Click “Execute” to run the report. 45

46. ME5A- Display List of PR’s (Cont.)
Ensure that the correct Purchase Requisition is displayed.
The Processor can view the entire Line Item by scrolling the slide-bar to the right
The processor can view the entire PR by simply selecting the desired tabs below
For a more detailed look at the PR, the processor can “Drill-Down”. Double click the 10 line.
Click “Item Overview (IO)” button to view the following:
Show Slide #46: ME5A- Display List of PR’s (con't.)
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered.
Verify the entire “IO” Line for accuracy 46

47. ME5A- Display List of PR’s (Cont.)
Click the Display/Change tab on the menu bar to make corrections.
The processor notices that the address is incorrect and minimal at best, and needs to further define it
Under the “Item Overview” button, the processor is told to verify the “Delivery Address” for Procured items.
Show Slide #47: ME5A- Display List of PR’s (con't.)
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered.
Notice: All fields changed into “Edit-Mode” for necessary corrections.
Upon completion of editing, click the “Save” button on the menu bar. 47

48. Exercise Scenario #5 (ME5A)
Show Slide #48: Exercise Scenario #5 ME5A
Facilitator Note: Read and facilitate discussion below.
The students will now process a ME23N in GFEBS, on their own. They will have access to a data
sheet, PSW, and personal notes. The students will have 10 minutes to complete the training.
Facilitator Note:
Use the current FY on all inputs. 48

49. Block a Vendor Invoice (FB02)
Show Slide #49: Block a Vendor Invoice (FB02)
Facilitator Note: Read and facilitate discussion below.
Inform the students that we will cover Block a Vendor Invoice. 49

50. FB02- Block a Vendor Invoice
Enter the “Invoice document number” that is to be blocked. 1 2
Show Slide #50: FB02- Block a Vendor Invoice
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered. Use the current FY on all inputs.
Note: MIRO transactions are designed to be subject to the PPA (Prompt Payment Act)
Note: The “posting date” reflects an earlier date due to the fact, that this screenshot was created prior to today. E.g. Screenshot created June 13.
2014
Enter the “Fiscal Year” (FY).

51. FB02- Block a Vendor Invoice (Cont.)5
Under “Document Number”, enter the Invoice number. 3 4
2014
Enter the “Fiscal Year” (FY)
Show Slide #51: FB02- Block a Vendor Invoice (con't)
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered.
Note: The “posting date” reflects an earlier date due to the fact, that this screenshot was created prior to today. E.g. Screenshot created June 13.
This is YOUR invoice number that is selected to be blocked. Double-Click the “DocumentNo”

52. FB02- Block a Vendor Invoice (Cont.)
Show Slide #52: FB02- Block a Vendor Invoice (con't)
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered.
Double Click the line with a PK (Posting Key) of “31” (Invoice). 52 6

53. FB02- Block a Vendor Invoice (Cont.)8
Click “Save” to prevent the Invoice from being paid.
Enter the appropriate “Payment Block Key” (reason). Usually “B” when manually blocking an Invoice.
Show Slide #53: FB02- Block a Vendor Invoice (con't)
Facilitator Note: Read and facilitate discussion below.
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered. 7 B 53

54. Exercise Scenario #6 (FB02)
Show Slide #89 : Exercise Scenario #6 (ME23N)
Facilitator Note:
The students will now process a ME23N in GFEBS to review the block invoiced that they processed.
The students will have 15 minutes to complete the training. 54

55. ME23N- PO Status after Invoice Block
A negative value (-)would indicate a “Credit” toward “Invoices Received”
Show Slide #55: ME23N- PO Status after Invoice Block
Facilitator Note: Read and facilitate discussion below. The ME23N data sheet is in Blackboard.
After the last step you will see the values are changed to negative, this is showing that the reverse has taken place and the post has been implemented.

56. Group Exercise #7 (ME23N) Show Slide #56: Group Exercise (ME23N)
Facilitator Note:
The students will now process a ME23N in GFEBS to review the block invoiced that they processed.
The students will have ten minutes to complete the training. 56

57. Exercise Scenario #8 (FB02) Unblock Invoice
Show Slide #57: Exercise Scenario #8 (FB02)
Facilitator Note:
The students will now process a FB02 in GFEBS, to unblock the invoice, on their own. They will have access to a data sheet, PSW, and personal notes.
The students will have 20 minutes to complete the training. Use the current FY on all inputs. 57

58. Display Doc Status after IR Release (MIR4)
Show Slide #58: Display Doc Status after IR Release (MIR4)
Facilitator Note:
This transaction is used to display the status of the Invoice Receipt release document. The MIR4 is used to validate that the MRBR. 58

59. MIR4- Document Status after Releasing Invoice1
Click “Display Document”. 2
Enter Invoice Document Number and FY.
2010
Select the “Payment” Tab. 3
Show Slide #59: MIR4- Document Status after Releasing Invoice
Facilitator Note:
Use the page down key to advance through the steps in the following slides. Ensure that all the
notes are covered.
The Invoice is now “Free for Payment”. 4 59

60. Exercise Scenario #9 (MIR4)
Show Slide #60: Exercise Scenario #9 (ME23N)
Facilitator Note:
The students will now process a ME23N in GFEBS to review the block invoiced that they processed.
The students will have10 minutes to complete the training. 60

61. Cancel/Reverse Invoice (MR8M)
Show Slide #61: Cancel/Reverse Invoice (MR8M)
Facilitator Note: Read and facilitate discussion below.
Inform them that the next transaction that will be covered is the MR8M, Cancel/Reverse
invoice. Use the page down key to advance through the steps in the following slides.
Facilitator Note:
Use the current FY on all inputs. 61

62. MR8M- Reverse/Cancel Vendor Invoice (Cont.) 5
MR8M
Enter the Invoice document number that is to be reversed. (Note: to confirm document accuracy for reversal, research original documentation number to the corresponding invoice number in the PO history. (ME23N) 1 2
Enter the FY (YYYY)
2014 3
Select a Reversal “Reason” (will most likely be “01” for the current period).
Show Slide #62: Cancel Invoice MR8M (con't.)
Facilitator Note: Use the page down key to advance through the steps in the following slides and ensure that all notes are covered.
Enter MR8M, press enter
Step 1: Use the invoice number from the first MIRO (unblocked MIRO) located on the Recording Document form.
Step 2: Enter the current fiscal year.
Step 3: Select reversal reason “01” for training purposes. Then check the green arrow.
Step 4: In Posting Date for training purposes, use today's date.
Step 5: Select “Display Document”
Step 6: Select the “back” button located in the menu screen. 4
mm/dd/yyyy
Enter date of Reversal (Today).

63. MR8M- Reverse/Cancel Vendor Invoice (Cont.)6
Once again, verify that this is the correct invoice that will be reversed.
Show Slide #63: Cancel Invoice MR8M (con't.)
Facilitator Note: Use the page down key to advance through the steps in the following slides and ensure that all
notes are covered
Step 5: Select “Display Document”
Step 6: Select the “back” button located in the menu screen.
e the page down key to advance through the steps in the following slides and ensure that all notes are covered.

64. MR8M- Reverse/Cancel Vendor Invoice (Cont.)
Once all input has been verified utilizing the PO history and documentation Click “Reverse” 7
Show Slide #64: Cancel Invoice MR8M (con't.)
Facilitator Note:
Use the page down key to advance through the steps in the following slides and ensure that all
notes are covered.
Step 7: Click “Reverse” located in the Menu tab.
The TED will only allow us to use “01” in order for the process to work in this system.
A message will show in the bottom left corner of the screen.
Write down the document number on the MR8M line on your document reference sheet.
System Notification to alert the user the Invoice was successfully reversed. The number issued by the system is permanently assigned to the MIRO reversal transaction. The message also prompts the user to manually clear the FI document (this action is executed with T-Code “F-44” covered in the next block of instruction).

65. Exercise Scenario #10 (MR8M)
Show Slide #65: Exercise Scenario MR8M #10
Facilitator Note:
The students will now process a MR8M in GFEBS, on their own. They will have access to a data sheet, PSW, and personal notes.
The students will have 5 minutes to complete the training. 65

66. Release Blocked Invoice Receipt (MRBR)
Show Slide #66: Release Blocked Invoice Receipt (MRBR)
Facilitator Note: The Invoices staged data is located in the TED. You must provide the students with their invoice number. Each student must have their own invoice number in order to complete the Release Blocked Invoice Receipt Transaction. 66

67. MRBR- Release Blocked Invoice for Payment (Cont.)
Note: For the purposes of training, enter *1* as the invoice and FY 2010 as the search strings
MRBR 4
Click “Execute” to view query results. 1
“Company Code”: Defaults in. Enter the applicable Invoice Document # and FY search Criteria.
Select the Processing method (“Manually” is preferred due to the ability the user has to select which invoices to release.)
*1*
2010
Show Slide #67: MRBR- Release Blocked Invoice for Payment (con't.)
Facilitator Note:
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered.
Use the current FY on all inputs. 2
Select the procedure used to Block the Invoice (all options should be utilized individually to ensure all Invoices are viewed regardless of Blocking reason). 3

68. MRBR- Release Blocked Invoice for Payment (Cont.)
This line displays the “Blocked Invoice” based on the search criteria entered on the previous screen. Thorough research must be conducted prior to contemplating their release. 6
Scroll to the right to view the reasons the Invoices were blocked. There are large amounts of data on each line so be prepared to scroll left and right frequently.
Show Slide #68: MRBR- Release Blocked Invoice for Payment (con't.)
Facilitator Note: Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered.
The “X” indicates the reason the invoice was blocked. 68

69. MRBR- Release Blocked Invoice for Payment (Cont.)
Blocked Reason: Quality
Blocked Reason:
Price
Blocked Reason:
Amount
Show Slide #69: MRBR- Release Blocked Invoice for Payment (con't.)
Facilitator Note:
Inform the students that all “Blocking Reasons” (columns marked with an “X”) must be deleted for
the document the Processor wishes to Release. Some documents may have multiple Blocking reasons.
Use the page down key to advance through the steps in the following slides.
Blocked Reason:
Date
Blocked Reason:
Quantity
Blocked Reason:
Manual Block
Blocked Reason:
Order Price Quantity 69

70. MRBR- Release Blocked Invoice for Payment (Cont.)5
Click on item Document Number to view the Invoice you wish to research prior to releasing it; ensure the release action is driven by the ability to pay the Vendor through a legitimate document “Three-Way-Match”. 6
After viewing the Blocked Invoice Document, press “Back” to return to the MRBR screen.
Show Slide #70: MRBR- Release Blocked Invoice for Payment (con't.)
Facilitator Note:
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered.
“Free for Payment “ indicates the Invoice has not been blocked from payment. 70

71. MRBR- Release Blocked Invoice for Payment (Cont.)
Single-Click on the “Blocked Reason” with the “X”
Click the “Blocking Reason” button (Cancel Blocking Reason). 8 7
Show Slide #71: MRBR- Release Blocked Invoice for Payment (con't.)
Facilitator Note:
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered.
After the “Blocking Reason” button is pressed, the “X” will be changed to a “Trash can Icon” denoting the deletion of the blocking reason.

72. MRBR- Release Blocked Invoice for Payment (Cont.)
Click the “Release Invoice” button to ensure all deleted “Blocks” are recorded 10 9
Click “Save Changes” to ensure all “Released Invoices” are saved. Once saved, the Invoice will be removed from the “Blocked Invoice List”
Single-click the empty grey block located to the left of the line to “Select the Invoice Record”
Show Slide #72: MRBR- Release Blocked Invoice for Payment (con't.)
Facilitator Note:
Use the page down key to advance through the steps in the following slides. Ensure that all the notes are covered.
Once the MRBR is complete the students will input a ME23N and view the released blocked invoice. 11
Note: after “Releasing”, a “Status” icon of a green flag will appear 72
View system generated message

73. Exercise Scenario #12 (MRBR)
Show Slide #73: Exercise Scenario MRBR
Facilitator Note: The students will now process a MRBR in GFEBS, on their own. The students will use slides to perform the MRBR.
Facilitator Note:
Use the current FY on all inputs. Once the MRBR is complete the students will input a ME23N and view the released blocked invoice. 73

74. ME23N- PO Status after Invoice Reversal
PO Status after MIRO input
Show Slide #74: MRBR- Release Blocked Invoice for Payment (con't.)
Facilitator Note:
After the last step you will see the values are changed to negative, this is showing that the reverse
has taken place and the post has been implemented. The students are expected to know/remember the steps used in
the previous ME23N
MIRO Reversal input. Click to view saved transaction.
Negative values indicate a “Credit” toward “Invoices Received”

75. Funds Pre-Commitment FMY1
Show Slide #75: Terminal Learning Objective
Facilitator’s Note: Read/State the TLO
Action: Analyze Spending Chain Procedures
Conditions: Mid-grade FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercise, personal experience, handouts, and discussion with an awareness of the Operational Environment (OE) variables and actors.
Standard: With a minimum of 80% accuracy, learners must demonstrate proficiency with processing applicable Accounts Payable documents while adhering to system procedures while maintaining Separation of Duties (SOD)
Safety Requirement: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation
Risk Assessment Level: Low.
Environmental Considerations: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
Evaluation: At the end of this week, you will be assessed on your understanding of this task. A passing score on the assessment is 80%.
Instructional Lead-In: (Publish and Process): 75

76. FMY1- Create Funds Pre-Commitment (Cont.)
LOA: DXX A2ABM2ABM QLOG B ARMY 21001 1
FMY1 4
Select the drop-down to choose the correct document type for Non PPA M1
Currency $$ in which the vendor wishes to be paid.
Press “Fast Data Entry” 3
USD
Show Slide #76: Non-PPA Concepts
Facilitator Note: The instructor will click through the slide or utilize the page down key on the keyboard to cover the following slide. The students will input the information from the slide into the Training Client. The students will need the Purchase Request and Commitment Form (DA FORM -3953).
Start: Type in FMY1 in the menu field. The Soldiers may have to click on the <l next to the Menu tab to open the field.
Step 1: Select the drop-down to choose the correct document type for Non PPA.
Step 2: Always select M1 (FCM Commitments) for Non-PPA (prompt payment act) purchases.
Step 3: Currency $$ in which the vendor wishes to be paid.
Step 4: Press “Fast Data Entry”.
Always select M1 (FCM Commitments) for Non-PPA purchases 2

77. FMY1- Create Funds Pre-Commitment (Cont.)
LOA: DXX A2ABM2ABM QLOG B ARMY 21001
Brief description of item being procured 5
Hesco Bastions
Total Amount
Enter the Fund 6 7
18,750.00
202010D14
Show Slide #77: Non-PPA Concepts
Facilitator Note: The instructor will click through the slide or utilize the page down key on the keyboard to cover the following slide. The students will input the information from the slide into the Training Client.
Step 5: Type a brief description of item being procured.
Step 6: Type in the total amount that will be set aside for purchase of goods/services.
Step 7: Enter the fund.
**Information: Move the slide-bar located at the bottom of the screen to expose the next two entries.
Move slide-bar over to expose the next 2 entries 77

78. FMY1- Create Funds Pre-Commitment (Cont.)
LOA: DXX A2ABM2ABM QLOG B ARMY 21001 11 10
Enter the Cost Center (CC) to be used 9 B
2ABM0008 8
GFEBS runs through a series of “data checks” to ensure complete accuracy / completeness of all required fields.
Enter the General Ledger identifier
Show Slide #78: Non-PPA Concepts
Facilitator Note: The instructor will click through the slide or utilize the page down key on your keyboard to cover the following slide. The students will input the information from the slide into the Training Client.
Step 8: Enter the General Ledger identifier
Step 9: Enter the Cost Center (CC) to be used.
Step 10: Click on the check tab.
Step 11: GFEBS runs through a series of “data checks” to ensure complete accuracy / completeness of all required fields.
**Information: GFEBS generated document number. Although the system acts as a repository, annotating this number can help in an audit process.
GFEBS generated document number. Although the system acts as a repository, annotating this number can help in an audit process jf

79. Commitment / Obligate FMZ1
Show Slide #79: Terminal Learning Objective
Facilitator’s Note: Read/State the TLO
Action: Analyze Spending Chain Procedures
Conditions: Mid-grade FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercise, personal experience, handouts, and discussion with an awareness of the Operational Environment (OE) variables and actors.
Standard: With a minimum of 80% accuracy, learners must demonstrate proficiency with processing applicable Accounts Payable documents while adhering to system procedures while maintaining Separation of Duties (SOD)
Safety Requirement: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation
Risk Assessment Level: Low.
Environmental Considerations: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
Evaluation: At the end of this week, you will be assessed on your understanding of this task. A passing score on the assessment is 80%.
Instructional Lead-In: (Publish and Process): 79

80. FMZ1- Create Funds Commitment
LOA: DXX A2ABM2ABM QLOG B ARMY 21001
Enter the Transaction code FMZ1, press enter
FMZ1 1 4
Select the drop-down to choose the correct document type for Non PPA F9
USD 3
Click “Enter” or the tab on the menu bar
Show Slide #80: Non-PPA Concepts
Facilitator Note: You will now have the students log into the GFEBS TED to create a funds pre-commitment document. The purpose of this is to allow you to practice manually entering a funds pre-commitment document in GFEBs, specifically for Access Online (AXOL). This procedure should be performed when you need to establish a LOA to which purchases will be charged. The transaction code used for this is FMZ1, Create Funds Pre-Commitment Document.
***Inform the students that they will use the current year and the current fiscal year throughout the lesson. ***
Start: Type in FMZ1 in the menu field. The Soldiers may have to click on the <l next to the Menu tab to open the field.
Step 1: Select the drop-down to choose the correct document type for Non PPA.
Step 2: Select the “F9” Miscellaneous obligation from the list, click on the green check mark.
Step 3: Currency $$ in which the vendor wishes to be paid.
Step 4: Currency $$ in which the vendor wishes to be paid.
Select the “F9” Miscellaneous obligation from the list, click on the green check mark.
Currency $$ in which the vendor wishes to be paid 2

81. FMZ1- Create Funds Commitment (Cont.)
Select the “Header data” tab on the menu bar
FMZ1- Create Funds Commitment (Cont.)
LOA: DXX A2ABM2ABM QLOG B ARMY 21001 6
Enter a brief description of the item being procured 5
Hesco Bastions
This is where the Standard Document Number (SDN) is entered. For Misc Obligations, Always: MOD/ Seq.# / Date (MMDDYYYY)
Show Slide # 81: Non-PPA Concepts
Facilitator Note: The instructor will click through the slide or utilize the page down key on your keyboard to cover the following slide. The students will input the information from the slide into the Training Client.
Step 5: Enter a brief description of the item being procured.
Step 6: Select the “header data” tab on the menu bar.
Step 7: Enter the Standard Document Number (SDN) is entered. For Misc Obligations, Always: MOD/Seq.#/Date (MMDDYYYY).
Step 8: Click on the green check mark in the lower left corner of the screen. 7
MOD 8 81

82. FMZ1- Create Funds Commitment (Cont.)
LOA: DXX A2ABM2ABM QLOG B ARMY 21001
Enter overall dollar amount of item(s) being purchased
Enter the appropriate Functional Area to be used 9 10
18,750.00
131096QLOG
Show Slide #82: Non-PPA Concepts
Facilitator Note: The instructor will click through the slide or utilize the page down key on your keyboard to cover the following slide. The students will input the information from the slide into the Training Client.
Step 9: Enter overall dollar amount of item(s) being purchased.
Step 10: Enter the appropriate Functional Area.
**Information: Use your mouse to move the slide bar over to expose additional required fields.
Use your arrow to move the slide bar over to expose additional required fields 82

83. FMZ1- Create Funds Commitment (Cont.)
LOA: DXX A2ABM2ABM QLOG B ARMY 21001 16 15
Enter the General Ledger (GL) account code
Enter the Vendor ID 11 13
Click “check” on the menu bar or the “Enter” key. This checks the document for errors and completeness B
2ABM0008
3DS82 12 14
Show Slide #83: Non-PPA Concepts
Facilitator Note: The instructor will click through the slide or utilize the page down key on your keyboard to cover the following slide. The students will input the information from the slide into the Training Client.
Step 11: Enter the General Ledger (GL) account code
Step 12: Enter the Cost Center that is responsible for the accumulation / reporting of funds
Step 13: Enter the Vendor ID
Step 14: Enter the FMY1 Pre-Commitment Document number
Step 15: Click “check” on the menu bar or the “Enter” key. This checks the document for errors and completeness
Step 16: Click “Save” when finished to generate a document number
**Information: Verify that the transaction was accepted. Check the lower left corner of your screen you should have an account assignment proposed document number. It is very important that you write this number down.
Enter the Cost Center that is responsible for the accumulation / reporting of funds
Enter the FMY1 Pre-Commitment Document number
Click “Save” when finished to generate a document number
Message indicates that this document information will be paired with the previous FMY1 information, line item 1. 83

84. FMZ1- Create Funds Commitment (Cont.)
Show Slide #84: Non-PPA Concepts
Facilitator Note: **Information: Although GFEBS is a repository system, it is a good practice to record this number for “audit” purposes.
Although GFEBS is a repository system, it is a good practice to record this number for “audit” purposes. 84 17

85. Exercise Scenario #2 (FMZ1)
Show Slide #85: Misc. Pay Process (Non-PPA)
LOA: DXX A2ABM2ABM QLOG B ARMY 21001
Facilitator Note: The Students will execute the FMZ1 transaction. The Instructor and Students will do the crawl phase together and then execute the Exercise Scenario individually. The Vendor number must be given by the Instructor. The Vendor numbers are located in Blackboard as Vendor Numbers for Non-PPA. The students will need a vendor number for the slide presentation transactions and the exercise scenarios. The students will have 20 minutes for this exercise.
Use this shortcut to log into the TED: Allow the students time to save this to the desktop if not done in the previous lessons.
Ensure that you are using the correct worksheet to record your information. 85

86. Enter / Post a Vendor Invoice FB60
Show Slide #86: Terminal Learning Objective
Facilitator’s Note: Read/State the TLO
Action: Analyze Spending Chain Procedures
Conditions: Mid-grade FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercise, personal experience, handouts, and discussion with an awareness of the Operational Environment (OE) variables and actors.
Standard: With a minimum of 80% accuracy, learners must demonstrate proficiency with processing applicable Accounts Payable documents while adhering to system procedures while maintaining Separation of Duties (SOD)
Safety Requirement: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation
Risk Assessment Level: Low.
Environmental Considerations: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
Evaluation: At the end of this week, you will be assessed on your understanding of this task. A passing score on the assessment is 80%.
Instructional Lead-In: (Publish and Process): 86

87. FB60 - Enter Vendor Invoice
LOA: DXX A2ABM2ABM QLOG B ARMY 21001
FB60
Enter the Invoice receipt date and Invoice date (Today’s Date) Note: Use Dropdown.
Enter or locate the appropriate “Vendor” code
Utilize the Invoice Number as the “Reference”
(this is your initials and birth date (JF1226) 1 2 3
3DS82
06/25/2014
06/25/2014
JF1226
Show Slide #87: Enter Vendor Invoice (FB60) Ensure that you are using the correct worksheet to record your information.
Facilitator Note: Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
The process will start by typing FB60 in the field next to ”Menu” key. As you go through the slides read the appropriate notes and remind the students
to follow along with you in the Training Environment.
LOA: DXX A2ABM2ABM QLOG B ARMY 21001

88. FB60 - Enter Vendor Invoice
LOA: DXX A2ABM2ABM QLOG B ARMY 21001
Click on the “Document Type” option. This code will establish if the transaction will be processed and approved manually (will not need to be approved by a second party in GFEBS - Misc. Pay Approver) or if it will initiate the GFEBS Workflow for the Miscellaneous Pay Approver to certify the transaction prior to payment. The main two types utilized for this type of transaction (FB60- Miscellaneous Pay Non-PPA) are:
MP-Doc Type: this option will trigger the workflow process by automatically blocking the invoice (M-Block) until it is certified by the Miscellaneous Pay Approver and ultimately paid.
KR-Doc Type: this option will allow the transaction to be paid without certification in GFEBS but a manually certified SF 1034 will have to be submitted to the paying office prior to payment.
FB60
3DS82
06/25/2014
06/25/2014
JJF1226 4
Show Slide # 88: Enter Vendor Invoice (FB60)
Facilitator Note: Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
**After you select the back button make sure the students select MP (Misc. Pay FM) as the Document Type.**

89. FB60 - Enter Vendor Invoice
LOA: DXX A2ABM2ABM QLOG B ARMY 21001
In the event that “Document Type” does not show (below the posting date), execute the following steps:
Menu – Settings – Editing Options – Doc Type Hidden – Entry with short name.
FB60
3DS82
06/25/2014
06/25/2014
JJF1226
Show Slide #89: Enter Vendor Invoice (FB60)
Facilitator Note: Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
This slide is to inform you what you will need to do if the “Document Type” does not show.

90. FB60 - Enter Vendor Invoice
LOA: DXX A2ABM2ABM QLOG B ARMY 21001
FB60
Click on the “Payment” tab
3DS82
JJF1226
Ensure the correct “Payment Method Supplement” is reflected. This code is “Location Based” and is utilized for reporting purposes
Examples: AF- Bagram
AG- Kandahar
KQ-Kuwait
Show Slide #90: Enter Vendor Invoice (FB60)
Facilitator Note: Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
As you go through the slides read the appropriate notes.
Select the appropriate Payment method. EFT (“T”) or Check (“C”) are the preferred methods
Select the appropriate payment terms. Consult the DoD Miscellaneous Payment Guide for the correct terms 5 6 T

91. FB60 - Enter Vendor Invoice
LOA: DXX A2ABM2ABM QLOG B ARMY 21001
Enter the FMZ1 (Commitment/ Obligation) document number and press “Enter”. Will auto-populate the applicable accounting data
FB60 10
Enter the “invoiced amount”
3DS82 7
JF1226
Enter the Commitment Item utilized in the Commitment/ Obligation (FMZ1).
It should be part of the line of accounting used on the payment document
Show Slide #91: Enter Vendor Invoice (FB60)
Facilitator Note: Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
As you go through the slides read the appropriate notes.
**NOTE** Inform the students to click on the “Basic Data” tab.
18750
Scroll to the right to and locate the “Earmarked Funds” column
Enter the Payment Document dollar amount 9 8 B
18750

92. FB60 - Enter Vendor Invoice
Click “Simulate” to verify all input data.
Although not a requirement (the user may Click “Post” and bypass this option) it is a function that allows the user to view the effects and accuracy of the input
Click “Post” to ensure the transaction is saved and that it is posted against the Obligation. 11
FB60 10
3DS82
JJF1226
Show Slide #92: Enter Vendor Invoice (FB60)
Facilitator Note: Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
As you go through the slides read the appropriate notes. B
18,500.00

93. Exercise Scenario #3 (FB60)
Show Slide #93: Exercise Scenario 3 Ensure that you are using the correct worksheet to record your information.
Facilitator Note: Read and facilitate discussion below.
In this activity, the students will input the FB60. The students should log into the GFEBS Portal and Training Environment.
Use the data sheet included in the course packet to complete the activity. If questions arise that do not pertain to the scenario, address them after
the hands-on training. Explain to participants the resources they have available to complete the activity.
The students will have 30 minutes for ES 2. 93

94. View Invoice Status FB03
Show Slide # 94: View Invoice Status (block/attachment) FB03
Facilitator Note: Read and facilitate discussion below.
When transactions are put into GFEBS, they can be viewed for accuracy or for general information about the Invoice.
To utilize this function input the View Invoice Status (FB03). 94

95. View Invoice Status ( block/attachment) FB03
Notice the processor is now in “Display” mode.
FB03
Once again, enter the invoice number and fiscal year (FY). If unknown, do a search. Click “Enter”
Double click “Line Item 1” to view the Block status.
2014
Processor views all information for accuracy.
Show Slide #95: View Invoice Status (block/attachment) FB03
Facilitator Note: Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
As you go through the slides read the appropriate notes, If there are not any notes inform the students to select the highlighted (numbered) information. 95

96. Exercise Scenario #7 (FB03)
Show Slide #96: Exercise Scenario
Facilitator Note: The students will have 10 minutes to view the documents for accuracy. 96

97. Attach Document(s) to Invoice (FB02)
Show Slide # 97: Attach Document(s) to Invoice (FB02).
Facilitator Note: Inform the students that we will be covering the Change Document User Procedure (FB02). Any changes to a manual invoice will be done using the FB02. For this FB02, we will be attaching supporting documents.
Have the student(s) create a generic word document on their desktop. This will be used to attach for the FB02 97

98. Attach Document(s) to Invoice FB02
Click the “Services for Object” button
FB02
Enter the “FB60” invoice document number
2014
Enter the Fiscal Year (FY)
Show Slide #98: Attach Document(s) to Invoice (FB02). Ensure that you are using the correct worksheet to record your information.
Facilitator Note: Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
As you go through the slides read the appropriate notes, If there are not any notes inform the students to select the highlighted (numbered) information.
Hover over the “Create…” option then click on the “Create Attachment” option 98

99. Attach Document(s) to Invoice FB02
Select the location of the file to be attached
From the location of the file, either double-click or single-click the file to be uploaded and click “Open”
Show Slide #99: Attach Document(s) to Invoice (FB02)
Facilitator Note: Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
As you go through the slides read the appropriate notes, If there are not any notes inform the students to select the highlighted (numbered) information.
Facilitator Note: **The last step in this transaction is to click the “SAVE” button. ** 99

100. Exercise Scenario #5 (FB02) Attach
Show Slide #100: Attach Document(s) to Invoice (FB02). Ensure that you are using the correct worksheet to record your information.
Facilitator Note: The students will have 15 minutes to attach the document.
100

101. Block (Manual) Invoice (FB02)
Show Slide # 101: Block (Manual) Invoice (FB02)
Facilitator Note: Read and facilitate discussion below.
The block invoice (FB02) is used for invoices that were input manually by the Site Invoice Processor. We have covered the block for the contractual invoices in the previous lesson utilizing the MIRO. Make sure the students know the difference in the FB02 and the MIRO (block).
101

102. Block (Manual) Invoice (FB02)
Click the “Save” button
FB02
Double-click “Line item1 on the below screen “Posting Key” code 31
Payment terms from 30 days
Payment method (cash, check, etc.)
Show Slide #102: Block (Manual) Invoice (FB02). Ensure that you are using the correct worksheet to record your information.
Facilitator Note: Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
As you go through the slides read the appropriate notes.
Click in the “Pmnt Block box to initiate dropdown B
Select (click) the block reason.
102

103. Exercise Scenario #6 (FB02) Block
Show Slide #103: Attach Document(s) to Invoice (FB02). Ensure that you are using the correct worksheet to record your information.
Facilitator Note: The students will have 10 minutes to attach the document.
103

104. View Invoice Status (block/attachment) FB03
Show Slide #104: View Invoice Status (block/attachment) FB03
Facilitator Note: Read and facilitate discussion below.
When transactions are put into GFEBS, they can be viewed for accuracy or for general information about the Invoice. During this FB03 we will view the document that was attached and the blocked invoice.
To utilize this function input the View Invoice Status (FB03).
104

105. View Invoice Status ( block/attachment) FB03
Notice the processor is now in “Display” mode.
FB03
Click the “Services for Object” button
Double Click the desired file or Click the “Display” button (glasses) to view the document
Once again, enter the invoice number and fiscal year (FY). If unknown, do a search. Click “Enter”
Click the “Attachment List” button
Double click “Line Item 1” to view the Block status.
2014
Processor views all information for accuracy, and ensures the “Pmnt Block” status reads “B” for Block.
Show Slide #105: View Invoice Status (block/attachment) FB03
Facilitator Note: Use the "page down" key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
As you go through the slides read the appropriate notes, If there are not any notes inform the students to select the highlighted (numbered) information.
105