1. NSLDS Transfer Monitoring
Presenter:
Victoria Lenderman
Forsyth Technical Community College
Spring Conference April 9 – 11, 2018

2. Spring Conference April 9 – 11, 2018
Agenda
Overview of Transfer Monitoring process
Review School’s NSLDS Set Up
Identify Transfer Students
Inform NSLDS of Students to Monitor
Receive Alerts
Impact on Disbursements
Other Considerations
Examples
Spring Conference April 9 – 11, 2018

3. Spring Conference April 9 – 11, 2018
Transfer Monitoring
Transfer monitoring applies to any student who attended another school prior to attending your school in the same award year.
Identify students transferring to your school during the award year
Provide identifying information for those students to NSLDS
NSLDS alerts you to any relevant changes in student’s financial aid history
Spring Conference April 9 – 11, 2018

4. Spring Conference April 9 – 11, 2018
NSLDS Set Up
Spring Conference April 9 – 11, 2018

5. Spring Conference April 9 – 11, 2018
NSLDS Set Up
Spring Conference April 9 – 11, 2018

6. Identify Transfer Students
Students that transfer from one school to another during the same award year (July 1-June 30)
Includes students who were enrolled at another school on July 1 or later and subsequently transferred to another school (summer school)
Does not include students whose enrollment at another institution ended during a previous award year
Spring Conference April , 2017

7. Spring Conference April 9 - 12, 2017
Inform
Create a list of transfer students that you need NSLDS to monitor.
This list can be created on the NSLDS website or can be created in your own institutional software and submitted to NSLDS via the SAIG mailbox
You should add students to the list who have received Title IV aid in the past, but will not be receiving it at your school (this will add the students to your NSLDS Enrollment Reporting roster)
Spring Conference April , 2017

8. Transfer Monitoring List
Spring Conference April , 2017

9. Spring Conference April 9 - 12, 2017
Monitor
Once your list has been established, NSLDS will monitor the students for changes in their financial aid history.
NSLDS will monitor students from 30 to 120 days from the Enrollment Begin Date, depending on the time frame you established when setting up the school’s transfer profile.
Monitoring begins on the date student is added to list (or future date entered by school) and ends the specified number of days after Enrollment Begin Date
Spring Conference April , 2017

10. Spring Conference April 9 - 12, 2017
Alert
NSLDS will alert you when a:
New loan or grant is being awarded
New disbursement is made on loan or grant
Loan or grant (or single disbursement) is revised or cancelled
NSLDS alerts are sent weekly to the school contact via .
Spring Conference April , 2017

11. Spring Conference April 9 - 12, 2017
Alert
Spring Conference April , 2017

12. Spring Conference April 9 - 12, 2017

13. Impact on Disbursements
Disbursements to a student included on the transfer monitoring list cannot be made for seven days following the date the student was added.
Exception: If an NSLDS response is received prior to the seven days expiring, or if NSLDS is accessed directly to determine the student’s financial aid history
Spring Conference April , 2017

14. Spring Conference April 9 - 12, 2017
Other Considerations
Assuming proper procedures are followed, if a transfer student is subsequently found to be ineligible for all or part of the disbursement, it becomes a student overpayment liability.
Schools must include in their Satisfactory Academic Progress policy how transfer student progress is monitored. Schools may choose to:
Include all transferred hours as both attempted and completed courses, or at minimum those hours that count toward the current academic program
Count grades received for all transferred hours, or exclude consideration of grades
Spring Conference April , 2017

15. Calculating Remaining Pell
A transfer student’s remaining Pell Grant eligibility is reduced if the student received Pell Grant funds for the same award year at another school.
Percentage Used = Amount disbursed at prior school
Scheduled Award at prior school
Max award available at = (150% - Percentage Used) x
your school Scheduled Award at your school
Spring Conference April , 2017

16. Spring Conference April 9 - 12, 2017
Resources
IFAP NSLDS Reference Materials: Transfer Student Monitoring & Financial Aid History User Guide & Record Layouts (October 2017)
FSA Handbook
General: Volume 3, Chapter 1
Pell: Volume 3, Chapter 3
Direct Loans: Volume 3, Chapter 5
FSA Conference 2017 Session #12 Administering Title IV Aid for Transfer Students
NCLOR North Carolina Community College System: Transfer Monitoring Workflow for NSLDS & Transfer Monitoring: Alerts, Rejects, and Warnings
Spring Conference April , 2017

17. Please visit them and let them know how much you appreciate it.
NCASFAA would like to thank our Professional Affiliates for their support.
Please visit them and let them know how much you appreciate it.
Spring Conference April 9 – 11, 2018