1. SELECTING QUALITY LEADERS
CHEHAW COUNCIL

2. TERMINAL PERFORMANCE OBJECTIVE
The participant shall implement the seven steps for recruiting a new unit leader.
CHEHAW COUNCIL

3. ENABLING OBJECTIVES
Identify positions within your unit that need to be filled.
Identify source materials for job descriptions for leadership positions within your unit.
Describe the Seven Step Method for recruiting quality leaders.
Demonstrate the process for scheduling an appointment with a prospective leader.
Demonstrate the process for making a call on a prospective leader.
CHEHAW COUNCIL

4. RECRUITING NEW UNIT LEADERS4
CHEHAW COUNCIL

5. RECRUITING NEW UNIT LEADERS
When we recruit new leaders we often use one of two methods:
Thinking of everyone we know who might fit the bill
Hoping new Scout joins & family member volunteers
Problem with these methods:
Do not fill unit’s leadership needs
We recruit people not ideal match for position
CHEHAW COUNCIL

6. BEFORE YOU BEGIN: DEVELOP A NEEDS LIST6
CHEHAW COUNCIL

7. BEFORE YOU BEGIN: DEVELOP NEEDS LIST
Before you can recruit new leaders, it is important to know what you need. 7
CHEHAW COUNCIL

8. BEFORE YOU BEGIN: DEVELOP NEEDS LIST
Recruits will want to know:
Their responsibilities
Your expectations for them
Having answers to those questions avoid a common problem:
A group of leaders with no specific tasks will do exactly what they are asked to do - nothing
CHEHAW COUNCIL 8

9. WHAT POSITIONS NEED TO BE FILLED?
Scoutmaster, Cubmaster or Coach
Assistant Scoutmaster, Cubmaster or Coach
Pack/Troop/Crew Committee Chair
Pack/Troop/Crew Treasurer
Advancement Chair
Training Chair
Membership Chair
Equipment Chair
Secretary
Treasurer
Chaplain
CHEHAW COUNCIL 9

10. WHERE CAN WE FIND POSITION DESCRIPTIONS?
The Scoutmaster Handbook
Cub Scout Leaders Book
Troop Committee Guidebook
Varsity Scout Guidebook
CHEHAW COUNCIL 10

11. THE RECRUITING PROCESS11
CHEHAW COUNCIL

12. Step 1: Brief the Chartered Organization & Form a Steering Committee12
CHEHAW COUNCIL

13. Step 1: Brief the Chartered Organization & Form a Steering Committee
Selection process begins with meeting of:
Chartered Organization Rep
Pack/Troop/Crew Committee Chair
Unit Commissioner
Their job is to:
Define characteristics they want in new unit leader
Select steering committee from Group Committee 13
CHEHAW COUNCIL

14. Step 1: Brief the Chartered Organization & Form a Steering Committee
District Executive:
Can provide support materials
Can share recruiting techniques & other information
Chartered Organization Rep:
Has ultimate responsibility for selecting/approving Group leadership
Appoints steering committee to recruit new leaders. 14
CHEHAW COUNCIL

15. Step 2: Meet With The Steering Committee15
CHEHAW COUNCIL

16. Step 2: Meet With The Steering Committee
Steering Committee Chair
Sets date & time for meeting
Notifies Steering Committee members
Be prepared for meeting with:
Lists of Chartered Organization members
Parent rosters
CHEHAW COUNCIL 16

17. Step 2: Meet With The Steering Committee
Committee members will:
See Part 1 of Selecting Quality Leaders video
Develop list of prospects
Committee members choose prospects that live up to values of Scout Oath & Law
Do not assume whether prospects will accept or have time
Potential leaders need opportunity to make own decision
CHEHAW COUNCIL 17

18. Step 2: Meet With The Steering Committee
Next, Steering Committee:
Approves & ranks prospects
Prioritizes top three in preferential order
Submits list to head of Chartered Organization for approval before contacting propects
Reviews Part 2 of Selecting Quality Leaders video
CHEHAW COUNCIL 18

19. Step 2: Meet With The Steering Committee
Steering Committee members should be prepared with answers to possible objections the prospect might raise during their visit.
CHEHAW COUNCIL 19

20. Step 3: Make An Appointment With The Prospect20
CHEHAW COUNCIL

21. Step 3: Make Appointment With Prospect
Contact should be made by a member of the Steering Committee who is also personally acquainted with the prospect. 21
CHEHAW COUNCIL

22. Step 3: Make Appointment With Prospect
Appointment can be made over telephone
Do not try to recruit prospect in initial call
Objective is to set time & place to meet
Preferably at prospects home
Let prospect know their spouse is welcome
Confirm time & place with other Committee members 22
CHEHAW COUNCIL

23. Step 3: Make Appointment With Prospect
If the prospect questions the purpose of the meeting frankly state that it is to discuss a matter important to the youth of the community. 23
CHEHAW COUNCIL

24. Step 3: Make Appointment With Prospect
Appointment call sets stage to ask prospect to accept leadership role
Be positive & encouraging
Confirm date, time & location of meeting
Record it on Recruitment Worksheet
CHEHAW COUNCIL 24

25. Step 3: Make Appointment With Prospect
Person making call should be personally acquainted with prospect
Preferably a personal friend 25
CHEHAW COUNCIL

26. Step 3: Make Appointment With Prospect
Role-Play: Schedule the Appointment 26
CHEHAW COUNCIL

27. Step 4: Call On The Prospect27
CHEHAW COUNCIL

28. Step 4: Call On The Prospect
Steering Committee members:
Gather at convenient place
Arrive at meeting place as group
No more that three members meet with prospect 28
CHEHAW COUNCIL

29. Step 4: Call On The Prospect
Ask prospect to serve in desired position
Tell prospect that he/she is top choice for this important position
Thank prospects/spouses for their time 29
CHEHAW COUNCIL

30. Step 4: Call On The Prospect
If top prospect cannot accept, repeat process with #2 prospect
Do not be discouraged if prospect turns you down
If you exhaust your list of prospects, start process over
CHEHAW COUNCIL 30

31. Step 4: Call On The Prospect
Role-Play: Call On The Prospect 31
CHEHAW COUNCIL

32. Step 5: Complete The Membership Application32
CHEHAW COUNCIL

33. Step 5: Complete Membership Application
Completed application is returned to the Steering Committee to review. 33
CHEHAW COUNCIL

34. Step 5: Complete Membership Application
If applicant has lived in community 3+ years & is known to Committee:
Obtain appropriate signatures
If applicant is new to area or unknown to Committee:
Check references
Confirm Scouting experience 34
CHEHAW COUNCIL

35. Step 5: Complete Membership Application
Introduce yourself & explain purpose of call
Ask how long reference has known prospect & what kind of relationship they have
Ask how prospect’s positive attributes could help in leadership role
Ask for personal observations, especially interacting with youth
CHEHAW COUNCIL 35

36. Step 5: Complete Membership Application
Ask if prospect has any qualities or behaviors related to youth that should cause concern
Ask reference if they would feel comfortable with prospect supervising their own child
Thank references for their assistance 36
CHEHAW COUNCIL

37. Step 5: Complete Membership Application
Be sure to make notes of the reference’s responses to take back to the Committee. 37
CHEHAW COUNCIL

38. Step 5: Complete Membership Application
When the application has been approved by the Chartered Organization, submit it to the Council Service Center as soon as possible. 38
CHEHAW COUNCIL

39. Step 6: Welcome The New Leader39
CHEHAW COUNCIL

40. Step 6: Welcome the New Leader
Once the prospect has accepted the position & been approved as a leader, the Chartered Organization Rep should personally send a welcome letter.
CHEHAW COUNCIL 40

41. Step 6: Welcome the New Leader
Place announcement in local paper
Schedule formal induction ceremony
Present badge of office to new leader 41
CHEHAW COUNCIL

42. Step 7: Schedule Training42
CHEHAW COUNCIL

43. Step 7: Schedule Training
Every new leader should:
Receive support materials
Complete Youth Protection training
Complete Fast Start training
Complete Leader Position-Specific training 43
CHEHAW COUNCIL

44. SUMMARY Know what positions you need to fill before recruiting
Recruits want to know their responsibilities & your expectations
Develop job descriptions
Brief Chartered Organization & form Steering Committee 44
CHEHAW COUNCIL

45. SUMMARY Meet with Steering Committee Make appointment with prospect
Call on the prospect
Complete membership application
Welcome the new Leader
Schedule training for the new leader 45
CHEHAW COUNCIL

46. REVIEW ENABLING OBJECTIVES
We have identified positions within your unit that need to be filled.
We have identified source materials for job descriptions for leadership positions within your unit.
We have described the Seven Step Method for recruiting quality leaders.
We have demonstrated the process for scheduling an appointment with a prospective leader.
We have demonstrated the process for making a call on a prospective leader. 46
CHEHAW COUNCIL

47. QUESTIONS?
CHEHAW COUNCIL 47

48. END 48
CHEHAW COUNCIL