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Advanced Microsoft Word - 2010
Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
While you are Waiting: Launch Word Create a Blank Document Insert a table with a border and a graphic Create a header and a footer Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Nine Elements of Digital Citizenship
Student Learning and Academic Performance 1. Digital Access: full electronic participation in society 2. Digital Literacy: the process of teaching and learning about technology and the use of technology 3. Digital Communication: electronic exchange of information School Environment and Student Behavior 4. Digital Security & Safety: electronic precautions to guarantee safety/physical well-being in a digital technology world 5. Digital Etiquette: electronic standards of conduct or procedure 6. Digital Rights and Responsibilities: those freedoms extended to everyone in a digital world Student Life Outside the School Environment 7. Digital Commerce: electronic buying and selling of goods 8. Digital Health and Wellness: physical and psychological well-being 9. Digital Law: rights and restrictions Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Digital Citizenship Links:
Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Standards Addressed: Standard 1: Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity. Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Advanced Microsoft Word
By the end of this session you will know and be able to: Save, retrieve, load, and import a word processing document in different file formats (e.g., RTF, HTML). Import, export, and link data between word processing documents and other applications. Send attachments Forms Mail merge Hyperlinks Apply advanced formatting and page layout features (e.g., columns, templates, and styles) to improve the appearance of word processing documents. Watermark Section breaks Tables Use special features appropriately (e.g., footnotes, track changes, insert comments, search and replace, keyboard shortcuts). Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Advanced Microsoft Word You Will Demonstrate This By ~ Creating a Newsletter with 3 columns Embedded Table Graphics Watermark Hyperlinks Section Breaks Tables Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Microsoft Online Courses:
Advanced Microsoft Word Microsoft Online Courses: Short narrations for various Microsoft Office tasks Available 24/7 Links are included throughout this PowerPoint Microsoft Online Courses or Web Address Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Advanced Microsoft Word
File: save as File name: Save as type: Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Advanced Microsoft Word Layout: You can layout text or a story in newsletters, brochures, and flyers by either using predesigned templates or creating newsletter-style columns or linked text boxes text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document. Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Advanced Microsoft Word Layout: Text Boxes Insert Tab>Text Boxes Icon on Ribbon Text boxes offer more flexibility in linking and inserting graphics Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Advanced Microsoft Word
Layout: Columns Page Layout Tab>Columns Icon on Ribbon Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Advanced Microsoft Word
Layout: Page Orientation Page Layout Tab>Orientation Landscape versus Portrait Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Advanced Microsoft Word Tiling Windows: Show multiple documents or applications simultaneously Right-click the background of the Windows taskbar, and then click Tile Windows Horizontally or Tile Windows Vertically on the shortcut menu. Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Advanced Microsoft Word Watermarks: Purpose Watermarks are a subtle but effective way to distinguish a Word document — to identify it as a draft, for example, or as a sensitive item that should not be copied or circulated. You can even create a picture watermark using your favorite photo. Since a watermark appears "washed out" in the background of a page, it can stay inconspicuous while still remaining clearly visible. Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Advanced Microsoft Word Watermarks found on Page Layout tab Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Advanced Microsoft Word Watermarks using a graphic Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Advanced Microsoft Word Hyperlinks
Hyperlinks are created automatically when you type the address of an existing Web page Hyperlinks will appear in a color and underlined. When you clicked on the link it will go directly to that web site. Hyperlinks can be created by selecting the text or graphic you want to display as the hyperlink then click Insert tab and click on the Hyperlink icon Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Advanced Microsoft Word Hyperlinks – creating
Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Breaks – Page and Section
Advanced Microsoft Word Breaks – Page and Section Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Advanced Microsoft Word Breaks: Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Advanced Microsoft Word Track Changes Facilitate online reviews and allows user to make and view tracked changes and comments tracked change: A mark that shows where a deletion, insertion, or other editing change has been made in a document. Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane In order to preserve the layout of your document, Word shows some markup elements in the text of the document, while others are displayed in balloons that appear in the margin. Balloons show insertions, deletions, formatting changes, and comments. Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Advanced Microsoft Word Tracking Changes: With the Track Changes feature turned on, each insertion, deletion, or formatting change that a reviewer makes is tracked. The document’s owner can review tracked changes, and accept or reject each change. As you review the comments, in order to remove them from the document they must be deleted. Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Advanced Microsoft Word Track Changes Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Track Changes Options Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Advanced Microsoft Word Tables- Split A Table: To split a table in two, click the row that you want to be the first row of the second table. On the Table Tools Tab, select Layout Ribbon and click Split Table. Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Advanced Microsoft Word Tables-Sorting Sorting: Select the list or table you want to sort. On the Table Tools tab, select Layout and click Sort. Select the Sort options you want. Sort by more than one field inside a table In the sort dialog box list the fields you wish to sort on Be sure to indicate you have a Header Row Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Advanced Microsoft Word Tables-Sorting Sort Single Column in Table Select column you want to sort On the Table Tools tab, select Layout and click Sort. Select Options in Sort Dialog Box Select Sort Column only Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Advanced Microsoft Word Tables- Page Breaks: Prevent a table row from breaking across pages Click the table. On the Table menu, click Table Properties, and then click the Row tab. Clear the Allow row to break across pages check box. Force a table to break across pages at a particular row Click the row you want to appear on the next page. Press CTRL+ENTER. Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Tables: Repeat A Table Heading On Subsequent Pages:
Advanced Microsoft Word Tables: Repeat A Table Heading On Subsequent Pages: Repeated Header Rows are visible only in print layout view or when you print the document. Select the heading row or rows. The selection must include the first row of the table. Select the Table Tools Layout tab, click Repeat Header Rows. Note:  Microsoft Word automatically repeats table headings on new pages that result from automatic page breaks. Word does not repeat a heading if you insert a manual page break within a table. Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Advanced Microsoft Word Send Attachments: Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Advanced Microsoft Word
Forms: Forms are documents that contains fill-in blanks, or form fields, in which you can fill in information. For example: you can create an online registration form in Microsoft Word that utilizes drop-down menus from which users can select entries. Several tasks must be completed to create a form Creating Forms – online help Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Forms: Display the Developer tab
Advanced Microsoft Word Forms: Display the Developer tab Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Advanced Microsoft Word Developer Ribbon
Controls Combo Box Control Drop-Down List Control Plain Text Rich Text Date Picker Control Check Box Control Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Advanced Microsoft Word Forms: The next step is to Create a template. Open a new document or template that you want to base the template on. On the File menu, click Save As. In the Save as type box, click Document Template. In the File name box, type a meaningful name for the new template, and then click Save. Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Advanced Microsoft Word Forms – How to: Add fields for text boxes, check boxes, and drop-down lists. Select Design Mode Click where you want to insert the form field. Insert a field where users can enter text. Developer Ribbon, Controls section select Plain or Rich Text. Be sure to put some type of label above the control Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Advanced Microsoft Word Mail Merge: The power of mail merge: Mail Merge feature should be utilized when you want to create a set of documents that are essentially the same, but where each document contains unique elements. For example, in a letter that announces a new product, your company logo and the text about the product will appear in each letter, and the address and greeting line will be different in each letter. Step 1: Set up main document Step 2: Connect to a data file and select records Step 3: Add fields to the main document Step 4: Preview the merge and then complete it Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Your Turn!!! Create a Newsletter with the following criteria:
Advanced Microsoft Word Your Turn!!! Create a Newsletter with the following criteria: 3 columns Embedded Table Graphics Watermark Hyperlinks Section breaks Tables Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Rubric CATEGORY 4 3 2 1 Content - Accuracy All facts in the newsletter are accurate. 99-90% of the facts in the newsletter are accurate. 89-80% of the facts in the newsletter are accurate. Fewer than 80% of the facts in the newsletter are accurate. Graphics/Pictures Graphics go well with the text and there is a good mix of text and graphics. Graphics go well with the text, but there are so many that they distract from the text. Graphics go well with the text, but there are too few and the newsletter seems "text-heavy". Graphics do not go with the accompanying text or appear to be randomly chosen. Spelling & Proofreading No spelling errors remain after one person other than the typist reads and corrects the newsletter. No more than 1 spelling error remains after one person other than the typist reads and corrects the newsletter. No more than 3 spelling errors remain after one person other than the typist reads and corrects the newsletter. Several spelling errors in the newsletter. Writing - Organization Each section in the newsletter has a clear beginning, middle, and end. Almost all sections of the newsletter have a clear beginning, middle and end. Most sections of the newsletter have a clear beginning, middle and end. Less than half of the sections of the newsletter have a clear beginning, middle and end. Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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Office of Information, Technology and Accountability
Resources: ISTE Publications, Digital Citizenship in Schools by Mike Ribble and Gerald Bailey, copyright 2007, ISBN No: Â Created 01/09/ Revised 11/29/2011 Office of Information, Technology and Accountability
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