1. Overview – Guide to Developing Safety Improvement Plan

2. Safety Improvement Plan - Overview
Why do it?
A safety improvement plan helps formalize planned improvement efforts into an on-going safety improvement cycle to address and monitor progress in key focus areas
As with other critical performing areas, improving safety performance requires a planned, disciplined and managed approach. This is facilitated from an effective and structured safety improvement plan.
Establishes incremental improvement milestones for achievement between the full assessment cycle;
Engages leadership to focus on the critical barriers and priorities hindering safety performance;
Demonstrates leadership commitment and accountability to achieve planned safety improvement;
Provides the means to monitor and review progress on safety improvement efforts;
Provides a mechanism to increase employee involvement in safety improvement activities; and,
Fosters employee communication by providing a common direction and commitment to achieving safety improvement initiatives.
Safety improvement plan benefits

3. Building a Safety Improvement Plan
Mission
Principles & Purpose
Success Drivers
Priority Initiatives
Responsibilities
Schedule
Follow up
Desired State
Clear direction
Leadership expectations
Measurement structure
Continuous improvement process
Current State
Honest assessment of the current state
Review performance measures
Assessment of risk
Employee feedback

4. Preparing for the Plan Consider how the annual plan will be prepared
Decide on a planning process?
Who will be involved in the plan development
Who will guide and champion the effort?
Decide when will the planning process occur
Annually
Comprehensive view after full three-year assessment
What help do we need?
Key Guidelines
Ensure leadership engagement in the plan development
Focus on what is important
Keep it simple – focus on achieving sustain improvement
Involve employee participation
Apply a collaborate approach
Create buy-in and support
Give attention on achieving measurable results
Build discipline in execution
Monitor and communicate progress

5. Scan Opportunities for Improvement
Sources for Safety Improvement Plan
How effective are our leadership practices?
What is the current state of our organization culture?
How does our leadership and culture impact safety?
Enhance leadership & culture
How can we strengthen our current safety practices ?
What areas do our formal & self assessments show need improvement?
What safety best practices can we apply?
What are leading safety cooperatives doing that we are not doing?
Safety Improvement Plan
Address key attention areas
(assessment process results)
Strengthen safety practices
(best practices)
What have we learned about the current state from the assessment results?
What is our current safety performance and how do we compare?
Increase safety knowledge and awareness
What are the critical knowledge gaps we need to address?

6. Key steps for developing a safety improvement plan
1. Recognize opportunities for improvement
2. Identify high level goals
3. Identify and prioritize safety improvement initiatives
4. Organize a plan for action
5. Define a process to monitor progress
6. Communicate the safety improvement plan
Key steps for developing a safety improvement plan

7. Resource support materials
Safety Improvement Plan – Resources
Static web-based portal
Safety Improvement Plan
Resource support materials
On-line System
Leadership Commitment
Application
On-site Observation
Action Plan Template
Safety Improvement Plan
Link to separate static web-based portal as an optional resource for completing the safety improvement plan
Download
Save
Submit
Initial phase: static
Future phase: interactive

8. Annual objectives: what do we want to accomplish for this year?1
On-line resource tools (or available documented support materials):
Guiding questions to help build effective safety improvement plan
Example safety improvement plans
Assessment summary for possible initiatives
Safety system elements and best practices
Other helpful links
Recommended Format for Safety Improvement Plan (Optional): 2
Three-year goal(s):
Strengthen safety leadership culture
Enhance safety support systems and training
Improve DART rate to below 2
Annual objectives:
Assess leadership safety culture
Develop and implement a first phase employee safety training program
Improve incident reporting and analysis
Planned Initiative
Owner
Timeframe
Comments
Conduct a safety culture assessment
GM and Executive Staff
Q1 2011
Seek option ideas from Area Administrator
Assess training needs and develop first level safety training plan
Operations Manager and Safety Coordinator
Q2 2011
Emphasize key safety concepts
Analyze DART trends and causes and identify prevention strategies
Safety Committee
Q3 2011
Gather 10 year history data
Design a incident reporting system and process for analysis and follow-up
Q4 2011
Encourage employees to report incidents
Conduct self assessment targeting line supervisions interaction and coaching
Operations Manager
Identify other self assessment areas.
Broad high level goals covering three-period (to the next full assessment) 3
Annual objectives: what do we want to accomplish for this year? 4
Simple format to outline safety improvement plan initiatives or actions

9. Key questions to consider for evaluating Safety Culture (DRAFT)
Resources: Attributes / questions to evaluate key areas for safety improvement
Key questions to consider for evaluating Safety Culture (DRAFT)
Do actions and behaviors here demonstrate safety as a core value?
Is safety recognized as equal to cost, customer service and quality?
Do people feel comfortable approaching a co-worker who is committing an unsafe act?
Does it motivate employees towards hiding unsafe behavior or motivate them towards increasing safe behavior?
Is it punitive (control emphasis) or positive (people engaged and involved)?
Does it focus on mandates & regulations or identifying exposure to risk?
Does it encourage fault finding or constructive coaching?
Management's actions contribute to a positive work environment.
Is top management visibly committed?
Is middle management actively involved?
Does management takes action when employees express concerns, problems, or meaningful ideas?
Do you receive feedback from my supervisor on my safety performance on a regular basis?
Is supervision performance-focused?
Do front line employees actively participate?
Do people perceive they are treated fairly?
Safety Culture
Front Line Supervisor
Safety Committee
Tail boards
Incident reporting
Accident investigation (root cause analysis)
Employee engagement
HR processes
Prevention-based system / processes