1. EAS IV Repository I: Navigating Through the Repository
Tri-Service 2005 Medical Expense and Performance Reporting System (MEPRS) Conference Cindy Vasquez and Charlee Wunderlin
SRA International, Inc
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2. Unit Objectives
After completing this module, workshop participants will be able to:
Successfully interpret and apply the EAS IV Repository class matrix listing which classes can and cannot be combined.
Understand the basics of Business Objects
Differentiate across the various EAS IV Repository classes and distinguish what type of MEPRS data are contained in key classes.
Given specific scenarios and data requirements, build and execute EAS IV Repository queries that satisfy varying report needs.

3. Logging-on
If a Security Domain drop-down button is present, select the EAS IV Repository domain

4. Logging-on
Choose Default Universe
- or -
Specify Universe

5. Logging-on Select OPTIONS from the TOOLS Menu
Under the New Document tab choose “Use a Default Template” and “Use the Default Universe.” Select EASIV Repository Universe from the drop down menu.

6. Creating and Running Queries
EAS IV Repository Universe Query Panel
Toolbar
Result
Objects
Box
Classes and Objects box
Conditions
Box
Query Buttons

7. Creating and Running Queries
Click on + sign next to icon to expand and see
Objects for each Class.
Objects
Classes

8. Creating and Running Queries
Adding Objects
to Result Objects Box:
Double-click Object
Drag and drop Object
Drag and drop entire Class -- adds all Objects within the Class
(Select and stretch objects to view full descriptions)

9. Creating and Running Queries
Deleting Objects from
Result Objects Box:
- Click and hit Delete key
- Right-click and select Remove

10. Complex Conditions 1.
Complex Conditions involve two steps. 1) Select an Operator, and 2) Select an Operand 2.
Use Complex Conditions to better define your query, eliminating unneeded data.

11. Most frequently used OPERATORS
To Obtain data that……
Operator Needed
Is equal to one given value
Equal to
Is the same as any of a list of values
In List
All contain the same character or characters
Matches pattern

12. Most frequently used OPERANDS
If you want to compare the condition object with…
Select Operand...
Then...
Values that are typed
Type a new constant
Type the values with a comma between each one.
Values that you select from the object’s list of values
Show list of Values
Hold down the Ctrl key.
Choose the desired value(s), then click OK.
Values that user will select when the query is run
Type a new prompt or Show list of prompts
Type prompt for user.
Press the Enter key or Select a prompt from the dialog box that appears.

13. Hands-on Application Complex Conditions Exercise

14. Complex Conditions Exercise: Challenge
Produce a report listing the 2004 Direct Expenses by 3rd Level Functional Cost Code for 0037 Walter Reed and 0117 Lackland.

15. Complex Conditions Exercise: Approach
Results Objects:
Class 21: Fiscal Year, Parent DMIS ID, 3rd Level Functional Cost Code, Direct Expense
Conditions:
Class 21: Fiscal Year Equal to 2004
And Class 21: Parent DMIS ID In List 0117,0037

16. Complex Conditions Exercise: Results
Note: Data extracted 8 July 2005
(Partial Results)

17. Creating and Running Queries
Complex Conditions appear in
the Conditions Box.

18. Creating and Running Queries
Applying another complex condition.
Notice when added to
Conditions Box, it adds the word “And”.

19. Creating and Running Queries
Deleting a Complex Condition
Click on the Condition to be deleted
Right click and select Delete Or Hit Delete key

20. Creating and Running Queries
Click Run to execute query

21. Modifying Queries To make a change in your query,
- select Data, Edit Data Provider…
- or select Edit Data Provider icon.

22. Modifying Queries
You will return to the Query Panel where you can make any necessary changes.
Once changes are made, press Run again.

23. EAS IV Repository Universe
Contains 25 Classes – logical groupings of specific data elements or “Objects”
Queries are constructed by selecting Objects from valid Class combinations

24. EAS IV Repository Universe
Compatible Class Combinations
X’s in the matrix indicate compatible classes – your queries can contain objects from compatible classes only
Y’s identify principal classes – you must select objects from the principal class first, followed by other compatible classes

25. Class 01: Location
Class 01 can be used with all other EAS IV Classes except 11 – MTF ASD table
Can be used to define scope
All values are categorical, no quantitative data included
“Child” or “Reporting” facility information
HS Region is mapped by Reporting DMIS ID, not Parent DMIS ID as in MEQS
Service-specific facility groups

26. Class 02: Load Status Class 02 can only be used with Class 01
Data load dates by Parent Facility and fiscal month
All values are categorical, no quantitative data included
Data load dates by fiscal month (01 – 12)
Data Load Status Codes:
C - Completed Successfully
More detailed EAS IV data load information is available in Class 23

27. Hands-on Application Exercise 1

28. Exercise 1: Challenge
Produce a report listing the EAS IV Repository data load status for Fiscal Year 2005 for Army MTFs in the North Atlantic Region Medical Command.
Hint: MTF’s should have already submitted FM09 (June) data.

29. Exercise 1: Approach Results Objects: Conditions:
Class 02: Fiscal Year, Parent DMIS ID, Load Date 01, Load Date 02, Load Date 03, Load Date 04, Load Date 05, Load Date 06, Load Date 07, Load Date 08, Load Date 09
Class 01: Parent DMIS Name, Regional Medical Code
Conditions:
Class 02: Fiscal Year Equal to 2005
And Class 01: Regional Medical Code Equal to NORTH ATLANTIC

30. Exercise 1: Results
Note: Data extracted 08 July 2005

31. Class 05: Common Expense Elements
Can be used only with Classes 06, 07, 09, 10
DoD – standardized financial information
All values are categorical, no quantitative data included
F - Financial
M - Manual P - Personnel
SEEC-based – remnant from Enrollment Based Capitation (EBC) – not current
D - Direct R - Reimbursable S - Resource Sharing

32. Class 06: Expense Detail
Principal Class, compatible with 01, 03, 04, 05, and 11
Includes major expense components
MTF-specific 4th-level FCC descriptions can be obtained from Class 11
DoD-standard 3rd-level FCC descriptions are available in Class 03
Total Expenses can be computed by adding:
Direct Expense Net Month
Purified Expense
Expense Contributed
Stepdown Expense from D accounts
Stepdown Expense from E accounts

33. Hands-on Application Exercise 2

34. Exercise 2: Challenge
Produce a report listing Fiscal Year 2005 Medical/Dental Supplies expenses for Sheppard AFB Hospital (DMIS ID 0113) by fiscal month.
Hint – use DoD SEEC Category 8 from Class 5
Pull DoD SEEC Category Description from Class 5

35. Exercise 2: Approach Results Objects: Conditions:
Class 06: Fiscal Year, Fiscal Month Mm, Parent DMIS ID, Direct Expense Net Month
Class 05: DoD SEEC Category, DoD SEEC Category Description
Class 01: Parent DMIS Name
Conditions:
Class 06: Fiscal year Equal to 2005 And Class 06: Parent DMIS ID Equal to 0113 And Class 05: DoD SEEC Category Equal to 8

36. Exercise 2: Results
Note: Data extracted 08 July 2005

37. Class 08: Common Expense Allocation Keys
Compatible only with Classes 09 & 10
All values are categorical, no quantitative data included
Identifies the type of expense
1 – Direct
2 – Cost Pool
3 – Support Services
4 – Support Services via Cost Pool
5 – Ancillary
6 – Ancillary via Cost Pool
7 – Expense Contributed
Provides personnel skill type detail (“N” indicates Non-Personnel Expense)
Specific allocation expense contributions. For example, Rx expenses by inpatient FCC, or from a reporting DMIS ID
To account for all Ancillary or Support Expenses allocated, you must include expenses “via Cost Pools”

38. Class 09: Expense Allocated
Principal Class compatible with 01, 03, 04, 05, 08, & 11
Exact type of expense is determined by Objects from compatible Classes. (For example, selecting “Expense Indicator” from Class 08 returns expenses by specific Expense Indicator)

39. Wildcards
Wildcards are used with the “Matches pattern” or “Different from pattern” operators
Two wildcards are valid in Business Objects
“%” represents all characters
This query returns all 4th-level FCC’s ending in “5” (APVs) at DMIS ID 0037

40. Wildcards
The second wildcard, “_” represents specific character positions
This query returns all 4th-level FCC’s beginning with “A” and having an “X” in the 3rd position (inpatient costpools) at DMIS ID 0037

41. Hands-on Application Exercise 3

42. Exercise 3: Challenge
Produce a report detailing the FY 2004 pharmacy expenses in support of Ambulatory Internal Medicine by NMC Bethesda (DMISID 0067) reporting MTFs.
Hint – use 3rd Level FCC = BAA (Ambulatory Internal Medicine)

43. Exercise 3: Approach Results Objects: Conditions:
Class 09: Net Month Expense Class 08: Fiscal Year, Parent DMIS ID, DMIS ID, 3rd Level Functional Cost Code,
Providing Functional Cost Code
Class 03: 3rd Level Functional Cost Code Description
Class 01: Parent DMIS Name
Conditions:
Class 08: Fiscal year Equal to 2004 And Class 08: Parent DMIS ID Equal to 0067 And Class 08: 3rd Level Functional Cost Code Equal to BAA And Class 08: Providing Functional Cost Code Matches Pattern DA%

44. Exercise 3: Results
Note: Data extracted 08 July 2005

45. Class 20: FCC Expense Summary
Principal Class compatible with 01, 03, 04, & 11
Includes aggregated expense components after purification of cost pools – therefore double counting occurs
Total Expense is the sum of all cost components detailed

46. Class 21: FCC Summary Principal Class compatible with 01, 03, 04, & 11
Includes summary workload, FTE, and expense data by FCC. Enables easy linking of workload, personnel, and expenses in a single query
Ancillary FCCs only
Non-Purified FTEs
Direct Expense
Purified Expense
Stepdown Expense Contributed
Stepdown from D
Stepdown from E
Salary expenses are pre-purification +
Admin Clerical Salary
Clinician Salary
DC Professional Salary
DC Para-Professional Salary
Registered Nurse Salary
Total Expense +
Personnel Direct Expense

47. Hands-on Application Exercise 4

48. Exercise 4: Challenge
Produce a report detailing the FY 2005 Ambulatory Total Visits, Clinician Salary, and Direct Care Professional Salary at Brooke AMC (DMISID 0109) by 3rd Level FCC.

49. Exercise 4: Approach Results Objects: Conditions:
Class 21: Fiscal Year, Parent DMIS ID, 3rd Level Functional Cost Code, Total Visits,
Clinical Salary,
Direct Care Professional Salary
Conditions:
Class 21: Fiscal Year Equal to 2005
And Class 21: Parent DMIS ID Equal to 0109
And Class 21: 3rd Level Functional Cost Code Matches pattern B%

50. Exercise 4: Results
Note: Data extracted 8 July 2005
(Partial Results)

51. Review of Objectives

52. Unit Objectives
After completing this module, workshop participants will be able to:
Successfully interpret and apply the EAS IV Repository class matrix listing which classes can and cannot be combined
Understand the basics of Business Objects
Differentiate across the various EAS IV Repository classes and distinguish what type of MEPRS data are contained in key classes.
Given specific scenarios and data requirements, build and execute EAS IV Repository queries that satisfy varying report needs. Successfully interpret and apply the EAS IV Repository class matrix listing which classes can and cannot be combined

53. EAS IV Repository I: Navigating Through the Repository
Questions?
Comments?
Tri-Service 2005 Medical Expense and Performance Reporting System (MEPRS) Conference

54. Additional Challenge (if time permits)
Go to Edit Provider and change Exercise 4 by adding FY 04 and Parent DMIS ID 0037 Walter Reed and 0029 NMC San Diego. RUN it.
Go to Slice and Dice. Keep only Total Visits and place PDMIS on top so data is side by side.
Show top 3 ranking of 3rd Level FCC.
Take ranking off 3rd Level FCC and practice Breaks.
Put a Break on PDMIS and show different options.
Show SUM calculation on Total Visits and how the order of the icons matter.