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Spring Administration Training for DACs
Colorado Measures of Academic Success (CMAS) English Language Arts – Mathematics – Science – Social Studies Spring Administration Training for DACs

Overview Timeline and Test Structure PearsonAccessnext Before Testing Registering Students, Ordering Paper Materials, and Setting up Test Sessions Accessibility Features and Accommodations During Testing Administering Tests Make-Up Testing Receiving Materials After Testing Resources

Acronyms CBT: Computer-Based Test SRI: Student Registration Import
ELA: English Language Arts SDU: Student Data Upload ELA/L: English Language Arts/Literacy S&SS: Science and Social Studies STC: School Test Coordinator (STC = SAC) EOY: End-of-Year LEA: Local Education Agency (District) SAC: School Assessment Coordinator (SAC = STC) LTC: LEA Test Coordinator (DAC) TCM: Test Coordinator Manual PBA: Performance Based Assessment TAM: Test Administrator Manual TTS: Text-to-Speech PBT: Paper-Based Test

Colorado Measures of Academic Success (CMAS)
PARCC English Language Arts and Mathematics: Purple Science and Social Studies: Green Student Testing Ticket Student Authorization Ticket Student Registration Import/Export (SRI/SRE) Student Data Upload (SDU/RSDU) Unit (Sections within Unit) Section PearsonAccessnext PearsonAccess Classic Scratch Paper No Scratch Paper (District decision) Personal Needs Profile (PNP) for Accommodations No PNP: Assign through SDU or User Interface Spanish Text-to-Speech Available (Math Only) Spanish Audio and Spanish Source Book Colorado Measures of Academic Success (CMAS)

Test Administrators Test administrators must be employed by the district. Substitutes may be used, as long as they are trained and sign the security agreement for the assessment. Test Administrators must sign a security agreement for each test that they administer (PARCC and Science and Social Studies). Test Administrators that were trained this fall will need to be retrained. New policies and procedures Review of security

Timeline and Structure

Administration Overview
PARCC English Language Arts and Mathematics Performance Based Assessment (PBA) End-of-Year Assessment (EOY) Science and Social Studies Elementary and Middle School (one window) Content Area Grades English Language Arts 3-11 Mathematics 3-8, three high school assessments Pathway 1: Algebra I, Geometry, Algebra II; Pathway 2: Integrated/Math I, Integrated/Math II, Integrated/Math III Content Area Grades Science 5 and 8 Social Studies 4 and 7

Mathematics Assessment Options for 2014-2015
11/6/2018 Grade of Student Mathematics Assessment Options for Additional Flexibility Pilot Options for 7 7th grade Algebra I Integrated I (Math I) 8 8th grade Geometry Integrated II (Math II) 9 Algebra II Integrated III (Math III) 10

Mathematics Assessment Options for 2014-2015
11/6/2018 Grade of Student Mathematics Assessment Options for Additional Flexibility Pilot Options for 11* Geometry Integrated II (Math II) Algebra II Integrated III (Math III) 12** *Test if in Algebra II, Math III, or below (If have not completed Algebra II will need to test). **Only test if in Algebra II, or Math III.

Spring 2015 Assessment Calendar
Grades Assessment Windows Early Windows PARCC Performance-Based Assessment (PBA) 3-8, High School 3/09/15 to 4/03/15 3/02/15 to 4/03/15 CMAS and CoAlt: Science and Social Studies 4 and 7 (Social Studies) 5 and 8 (Science) 4/13/15 to 5/01/15 PARCC End-of-Year Assessment (EOY) 4/27/15 to 5/22/15 4/20/15 to 5/15/15

Spring 2015 Tentative Critical Dates
Description PARCC English Language Arts and Mathematics PBA EOY Science and Social Studies Submit student data/update participation counts for initial orders December 3 January 23 February 16 – March 6 Online test session set-up begins Open now February 16 Materials scheduled to arrive in districts* February 23 April 13 March 30 Proctor caching test content begins (prior to testing)* Additional Orders – Secure Materials* February 23-March 27 April 13-May 15 April 1 – April 30 Additional Orders – Non-Secure Materials* February 23-April 10 April 13-May 29 April 1 – May 6 *If you have an early window, materials will be received one week earlier

Spring 2015 Tentative Critical Dates
Student Testing PBA: March 9 – April 3 EOY: April 27 – May 22 April 13 – May 1 Deadline to schedule UPS pickups April 9 May 28 May 4 Deadline for UPS pickups April 10 May 29 May 6

Guidelines for Administration Time
Task Time to be Allotted for an Administration Preparing for testing (includes reading instructions to students and answering questions) 10 minutes (recommended) Distributing test materials 5 minutes (recommended) PARCC English language Arts and Mathematics Unit testing time 60-90 minutes* Science and Social Studies Section testing time 80 minutes Completing end-of-unit activities, including closing units, collecting test materials, and administering a student survey (after EOY) 5–15 minutes (recommended) *For PARCC, depending on unit and subject—refer to Unit Guidelines and Schedule table in the Test Coordinator Manual for each Unit Time.

Guidelines for Administration Time
Guidelines for Administration Time (continued) Schedule the entire amount of Unit/Section Testing Time. Once the Unit/Section Testing Time has elapsed, the Unit/Section must end. If all students have completed the Unit/Section, the Unit/Section may be ended (no minimum testing time). A student may be allowed an extended time accommodation only if listed in his or her IEP, 504 Plan, or EL Plan. PARCC: time-and-a-half is not included in Unit testing time for Math PBA Unit 2 in grades 4, 5, 6, 7, 8. It is included in all other grades and units. Science and Social Studies: time-and-a-half is included in the Section testing time NEW

Guidelines for Breaks Breaks
Between Units/Sections, scheduled breaks may occur. During a Unit/Section, short “stand-and-stretch” breaks may be permitted at the discretion of the Test Administrator. Example EOY (ELA/L Administration): 8:00 a.m. – 10:00 a.m. Unit 1 10:00 a.m. – 10:15 a.m. Scheduled Break 10:15 a.m. – 12:15 p.m. Unit 2

PARCC PBA Test Administration Flowchart
Note: This diagram illustrates grades 6-8.

PARCC EOY Test Administration Flowchart
Note: This diagram illustrates grade 7 and high school.

Science and Social Studies
Science and Social Studies Administration Flowchart Section 1 (Unit) Science and Social Studies (One Window) Section 2 (Unit) Section 3 (Unit)

Example of Unit Testing Times: PARCC

Science and Social Studies Section Testing Times
Subject Unit/Section For Scheduling/Testing Purposes Unit/Section Testing Time Section 1 80 minutes Section 2 Section 3

Scheduling Considerations
Test Units/Sections can only be administered to students in consecutive order. Only PARCC Make-ups may be administered out of order. Paper testing: A school must administer the same Unit to all paper-based students within the same day (e.g., Unit I on Tuesday). Computer testing: To the extent possible, all students within the school should be assessed at the same time. If not possible, all students should be assessed within the shortest timeframe practicable. Scheduling may be dependent by school.

Scheduling Considerations
Schedule first group/first day with more of a time cushion than other groups if you can. If you have to do multiple sessions, schedule smallest group first. Determine whether one content area will be completed before beginning the next, or if testing will alternate between the two content areas (make-ups excluded). Determine whether the district wants to condense testing (make-ups excluded) or spread throughout the testing window. Determine whether students will take an entire session in one day or take one Section/Unit per day (make-ups excluded).

PARCC: Scheduling Sessions
If the time and directions are the same, different grades can be administered in the same room. Algebra I and Geometry can be administered in the same room. ELA and Math cannot be administered in the same room because the directions are different PBA of Algebra I and II can be tested together but the EOY cannot because of Unit time differences Ensure that all calculator/non-calculator sections are the same Students from different grade levels taking the same assessment (Algebra I for grades 8-10) can be combined in a testing environment.

PearsonAccess/PearsonAccessnext

PearsonAccess Two PearsonAccess Systems Science and Social Studies
PARCC: English Language Arts and Mathematics PearsonAccessnext This training will focus on PearsonAccessnext. For a refresher on PearsonAccess for Science and Social Studies, tutorials and guides are located on the Support tab at PearsonAccess.com.

User Accounts User Roles - PearsonAccessnext users must be assigned roles. Permissions - Each User Role contains a set of permissions that determine which tasks a specific User Role can perform in PearsonAccessnext. Permissions are bundled into User Roles. Once a user has a specific role, they can grant that role to another user account.

User Roles Science and Social Studies PearsonAccess Role
(Science & Social Studies) PARCC PearsonAccessnext Role (PARCC) District Assessment Coordinator (DAC) *DAC LEA/District Test Coordinator Data *Student Enrollment *Sensitive Data *PNP (Add-On) District Technology Coordinator (DTC) DTC Technology Coordinator School Assessment Coordinator (SAC) SAC School Test Coordinator (STC) School Test Coordinator Test Administrator *Users with PearsonAccess role will have access to Personally Identifiable Information

PearsonAccessnext User Accounts – Add-on Roles
Add-on Roles for PARCC Request Additional Order Role –place an additional order. Sensitive Data Role – view and edit Student Sensitive Data. Do Not Report Role –mark students tests as Do Not Report.* PNP Role –submit a personal needs profile (PNP) through PearsonAccessnext. CDE approves Additional Orders. * Role not yet assigned to DAC as the process is being finalized.

PearsonAccess Science and Social Studies
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Science and Social Studies Office Hours
Science and Social Studies Call-in Office Hours - PearsonAccess Classic and Procedures Review New DACs: January 26 and 28 Returning DACS: January 27 and 29 Additional information will be ed to DACs Tentatively Scheduling Weekly Office Hours beginning January 22 Thursdays from 3-4 31

PearsonAccessnext PARCC English Language Arts and Mathematics

PearsonAccessnext Home Page

PARCC: User Interface for Creating User Accounts
Authorized district and school personnel can create individual staff user accounts within PearsonAccessnext manually or by importing a file.

PARCC: Editing User Accounts
Create / Edit Users: Allows authorized personnel to view and update existing accounts, as well as create new accounts manually.

PARCC: Manually Creating a New User Account
Manually Create a New User Account: A user’s role and organization will determine the functionality they can access.

PARCC: Creating New User Accounts Through a File Import
Importing a User File: User accounts may also be created or maintained by importing a User File; this is especially helpful when working with accounts in bulk quantities.

PARCC: Creating New User Accounts – Templates
Resources:

Importing a User File Import a User File for processing at Setup > Import/Export Data > select Import/Export Data from the Task box > click Start

Before Testing

Selected Tasks to Complete Before Testing
Steps to Prepare for Computer-based Testing: Read manuals. Create, manage, and edit test sessions. Train Test Administrators on how to manage and monitor Test Sessions in PearsonAccess/PearsonAccessnext. Ensure that students are assigned to appropriate forms (accommodations and accessibility features). Pre-cache test content.

Tasks to Complete Before Testing
Prepare for Test Administration PARCC Register students in PearsonAccessnext and resolve critical warnings/alerts. Title III warning does not need to be resolved. Complete Optional State Data 2 field in Student Registration Import. View applicable training modules at Establish a testing schedule. Science and Social Studies Register students in PearsonAccess and update participation counts. View applicable training modules on the PearsonAccess Support tab.

Prepare for a Test Administration PARCC and Science and Social Studies: Prepare to administer accommodated tests, if necessary. PARCC Refer to audio guidelines that must be used by Human Readers for ELA and Math. Schedule practice tests and student tutorials. (Recommended) Develop a security plan. Develop a logistics plan. Develop a training plan. Meet with and train Technology Coordinators. Ensure DTC attends CDE technology webinars. Complete technology setup. Conduct an Infrastructure Trial.

Prepare for a Test Administration (continued) One month before testing: Review the Test Coordinator Manual/Procedures Manual and recommended online training modules to prepare for Test Coordinator responsibilities. Notify students and parents about the spring state assessments. Update Student Registration.

Prepare for a Test Administration (continued) Two weeks before testing: Finalize the testing schedule. Finalize the security and logistics plans. Sign and the Security Agreement (DAC only). PARCC - Stephanie Boyd, CMAS Science & Social Studies – Send Verification of District Training form to CDE. CMAS Science & Social Studies - Sara Loerzel,

Prepare for a Test Administration (continued) At least one week before testing: Meet with Test Administrators and Proctors. Receive, document, and store materials. Setup test sessions in PearsonAcccessnext and PearsonAccess. Confirm Test Administrator accounts are active Proctor Cache Operational Tests Print Student Testing/Authorization Tickets and Seal Codes Check for test administration updates at parcc.pearson.com/bulletins. Two days before testing: PARCC PBT only – Open sealed test packages. Provide access to accommodated materials as needed. Make final preparations, as needed (headphones for PBA ELA).

Prior Access for Accommodations
PARCC - Human Reader or Signer Prior to materials arriving – review and understand the audio guidelines Review the text-to-speech tutorial so that the audio guidelines are understood Two days prior to testing, a TA may have supervised access to the assessment to determine how to apply the audio guidelines. The TA must check the materials in and out each day Science and Social Studies English and Spanish oral scripts 24 hours prior to testing Translated oral scripts, including Signed presentation, 5 days prior to testing Teacher Notes for braille assessment 24 hours May verify the correct form has been received upon shipment arrival

Student Readiness Student tutorials and practice materials are available (some coming soon). During testing, TAs will not be able to help students with navigation within TestNav. Not able to help with how to answer a question. Not able to show how to go to the next question or the review screen. Not able to assist with drag and drop or other technology enhanced items. Strongly recommended that students have access and practice prior to testing.

Student Readiness TestNav 8 Tutorial (~30 minutes)
Student Tutorials (~30 minutes) Equation Editor Text to Speech – available for both ELA/L* and Math Graphing Calculator Printable Paper-Based Student Tutorials Online Student Tutorials Sample Items Practice Tests (~60 minutes)/ePATs *ELA/L requires unique accommodation

Registering Students, Ordering Materials, and Setting up PearsonAccess/PearsonAccessnext Test Sessions

Student Registration New students can and must be added into PearsonAccess/PearsonAccessnext prior to testing. For more detailed information about the PARCC Student Registration process view the training module found here CDE will pull the student registration file from PBA on January 19 and upload into EOY (students with current paper assignments will be registered for EOY by CDE).

SRI PNP SDU SDU versus SRI and PNP LName – FName – DOB TTS – CC
Boyd – Steph – Y SDU PARCC student data is located in two files, the Student Registration Import (SRI) and the Personal Needs Profile (PNP). For Science and Social Studies all data is contained within the Student Data Upload (SDU) file.

Registering a Student in PearsonAccessnext

Online Testing Management

Accessibility Features and Accommodations

Accessibility Features and Accommodations
Accessibility Features for All Students Accessibility Features Identified in Advance Accommodations: Students with Disabilities (SWD) English Learners (EL) English Learners with Disabilities

Types of Accessibility Features and Accommodations
Features for All Students Accessibility Features Identified in advance Accommodations IEP/504/EL

Accessibility Features for All Students
Computer-Based Testing Paper-Based Testing Audio Amplification Auditory Aids Blank Paper Eliminate Answer Choices Visual Aids/Organizers External Spell Check External Spell Check Device Flag Items for Review General Administration Directions Clarified General Administration Directions Read Aloud and Repeated as Needed Headphones or Noise Buffers Highlight Tool Highlighter Line Reader Tool/Ruler Line Reader (Straight Edge)

Computer-Based Testing Paper-Based Testing Magnification/Enlargement Device Magnifying Glass or Enlargement Device NotePad Scratch Paper Pop-Up Glossary Glossary in Footnotes Redirect Student to Test Writing Tools Bold, Italicize, Underline, Bullet with Writing Implement (Pencil) Ruler (cm. or in.) Ruler (cm. and/or in.) Calculator (Math and Science) Calculator sections

Administration Guidelines Audio Amplification / Auditory Aids The student raises or lowers the volume control on the computer, as needed, using headphones. Final volume must be set prior to testing. Student must be tested in a separate setting if unable to wear headphones. Blank Paper (provided by School/District) The student is provided blank scratch paper (graph, lined, or un-lined). This will be provided to all students, both modes. In addition, students with visual impairments may also use braille paper, raised line paper, bold line paper, raised line graph paper, or bold line graph paper. S&SS: It is a district policy if scratch paper is provided. External Spell Check Device The student uses an external spell check device. Device may not have embedded grammar check, connect to the internet, or save information.

Administration Guidelines Headphones or Noise Buffers The student uses headphones or noise buffers to minimize distraction, access embedded text-to-speech, or filter external noise during testing. External devices that play music are not allowed. Headphones are required for the computer-based ELA/literacy PBA assessment. Line Reader Tool For computer-based testing, the student uses an onscreen tool to assist in reading by raising and lowering the tool for each line of text onscreen. For Science and Social Studies, a ruler is provided during computer-based testing to use as a line reader. For paper-based testing, students may be provided a straight edge, or blank paper to assist with tracking.

Administration Guidelines Magnification/Enlargement Device For computer-based testing, the student enlarges text and graphics onscreen via a magnification square (200%). The student can also use keyboard shortcuts (e.g., Ctrl+) for PCs or pinch/zoom for tablets to magnify what’s displayed on the screen (while preserving clarity, contrast, and color). Note: Magnifying beyond 200% may affect heading formatting and may cause text-wrapping, and therefore it is not recommended. For paper-based testing, students may use a magnifying glass, or use a magnification device such as a CCTV.

Administration Guidelines NotePad Available for computer-based testing only. The student writes notes using embedded NotePad application. For paper-based testing please refer to previous blank paper guidance. Pop-up Glossary For computer-based testing, the student is able to view definitions of pre-selected, construct-irrelevant words by hovering over underlined words. The definition appears in a pop-up text box. Note: the text-to-speech functionality does not “read” the definitions in the pop-up glossary. For paper-based testing, a glossary of pre-selected, construct-irrelevant words are provided in the footnotes of the test booklets.

Administration Guidelines Writing Tools For computer-based testing: The student uses cut and paste, copy, underline, bold, and insert bullets. Students need to be familiar with the keyboard shortcuts for these tools. (Shortcuts can be posted in the testing room.) Writing tools are available in the constructed response items on the ELA/literacy performance-based assessment. For paper-based testing, The student uses their pencil to underline, bold, and insert bullets. Redirect Student to the Test (by test administrator) For computer-based and paper-based testing, the test administrator redirects the student’s attention to the test without coaching or assisting the student in any way. Example: “Continue working” or “[student name], please continue working.”

Accessibility Features Identified in Advance
Accessibility Features (for all Grades/Courses) Answer Masking Color Contrast* Human Reader or Human Signer for the Mathematics Assessments Text-to-Speech or ASL Video for the Mathematics Assessments (CBT only) Text-to-Speech for Science and Social Studies Note: These accessibility features must be identified in advance and enabled in PearsonAccessnext (PNP)/PearsonAccess (SDU) for the computer-based administration, and prepared in advance for paper-based testing. *Color Contrast is an accommodation for Science and Social Studies.

(for all Grades/Courses) Administration Guidelines Answer Masking For computer-based testing, the student electronically “covers” answer options, as needed. When enabled, answers will be masked. The student will uncover answer options one at a time when ready. For paper-based testing, the Test Administrator can provide students with answer masking cards (e.g. blank paper, straight edge) to temporarily cover answers in their test booklet. Color Contrast For computer-based testing, alternate onscreen background and/or font color is enabled via the PNP/SDU or UI based on need or preference. Student can adjust during the assessment. For paper-based testing, colored overlays may be used by the student as needed. Paper and font color cannot be changed.

(for all Grades/Courses) Administration Guidelines Human Reader or Human Signer for the Mathematics Assessments For computer-based testing, the student must be tested in a separate or small group setting. Human Readers providing this accessibility feature must refer to Appendix B: Test Administration Protocol for the Human Reader Accommodation for English Language Arts/Literacy Assessments, and the Human Reader Accessibility Feature for Mathematics Assessments; and Appendix J: PARCC Mathematics Audio Guidelines Version 3.0. For paper-based testing, Test Administrator will receive two test booklets (one for TA & one for student). Test Administrator will read aloud (or sign) the assessment to pre-selected students according to the Protocol and Math Audio Guidelines (Appendix B and J) on Students in each grade/content area who need a human reader will take the same test form so small group administration can occur. No oral script is provided for math.

(for all Grades/Courses) Administration Guidelines Text-to-Speech for the Mathematics, Science and Social Studies Assessments* For computer-based testing, the test is read aloud to the student using embedded text-to-speech software. Student must be tested in a separate setting if unable to wear headphones. Three text-to-speech speeds are available and can be adjusted during testing. Female voice cannot be changed. New * Accessibility Feature for Math, Science and Social Studies only, it is an accommodation for ELA

Accommodations for Students
Accommodations for Students with Disabilities (SWD) Presentation Accommodations Response Accommodations Timing and Scheduling Accommodations

Students With Disabilities – Presentation Accommodations
for Students with Disabilities Assistive Technology Screen Reader Version for Mathematics* Refreshable Braille Display with Screen Reader Version for ELA/Literacy * Hard Copy Braille Edition* Tactile Graphics Large Print Edition* Paper-Based Edition Closed-Captioning of Multimedia for ELA/Literacy Assessments * Transcription Guidelines are found in Appendix C of the Test Coordinator Manual

for Students with Disabilities (continued) Text-to-Speech for the ELA/Literacy Assessments, including items, response options, and passages* Screen Reader Version for ELA/Literacy, ASL Video for the ELA/Literacy Assessments, Human Reader/Human Signer for the ELA/Literacy Assessments, ASL Video for the Mathematics Assessments Human Signer for Test Directions Student Reads Assessment Aloud to Themselves *In CO, Unique Accommodation form required

Availability Administration Guidelines Assistive Technology All Content Areas Students may use a range of assistive technologies on the assessments, including devices that are compatible with the online testing platform, and those that are used externally (i.e., on a separate computer). For information on how to test assistive technology devices and software for use on the assessments with the TestNav 8 platform via an “Infrastructure Trial,” refer to the Assistive Technology Guidelines available at Screen Reader Version Mathematics Available for a student who is blind or has a visual impairment. This student will also need a tactile graphics booklet, consisting only of the graphics portion of test questions, and visual descriptions (pictures and multimedia) when applicable for the assessment. If the student is not using headphones, the student must be tested in a separate setting. For additional information, refer to the PARCC Assistive Technology Guidelines and the PARCC Technical Assistance Bulletin

Availability Administration Guidelines Refreshable Braille Display with Screen Reader Version ELA/Literacy A student who is blind or has a visual impairment takes the ELA/literacy assessments using screen reader software with a refreshable braille display. This student will also need a tactile graphics booklet, consisting only of the graphics portion of test questions, and visual descriptions (pictures and multimedia) when applicable for the assessment. If the student is not using headphones, the student must be tested in a separate setting. For information on compatible braille display devices refer to the PARCC Assistive Technology Guidelines and the PARCC Technology Bulletin. Hard Copy Braille Edition All Content Areas A student who is blind or has a visual impairment and is unable to take the computer-based test with a refreshable braille display may take the ELA/literacy and mathematics assessments using a hard-copy contracted braille edition. Braille test books are also available for Science and Social Studies. Tactile graphics are embedded into the hard copy braille edition.

Availability Administration Guidelines Tactile Graphics Mathematics ELA/Literacy A student who is blind or has a visual impairment who uses a screen reader or refreshable braille will also need a tactile graphics booklet, consisting only of the graphics portion of test questions, when applicable for the assessment. Tactile graphics will also be embedded in the hard copy braille edition assessments, when needed. Large Print Edition All Content Areas Available for a student with a visual impairment who is unable to take a computer-based assessment due to his or her disability. The font size for the large print edition will be 18 point on paper sized 11 x 17. Responses must be transcribed verbatim by a test administrator in a standard student answer booklet. Only transcribed responses will be scored. At this time, PARCC is not providing larger than 18 point font.

Availability Administration Guidelines Paper-Based Edition All Content Areas Available for students who are unable to take a computer-based assessment due to a disability. Closed-Captioning of Multimedia ELA/Literacy Assessments* A student who is deaf or hearing impaired views captioned text on multimedia (i.e., video) segments of the ELA/literacy performance-based assessments. Captioning can be turned on/off within the video player as needed.

Availability Administration Guidelines Text-to-Speech* Screen Reader Version* ASL Video* Human Reader/Human Signer *,** ELA/Literacy Assessments, including items, response options, and passages A student receives an audio presentation of the ELA/literacy assessment. These accommodations are intended to provide access to printed or written texts to a very small number of students with print-related disabilities who would otherwise be unable to participate in the assessment. Students must be at the basal foundational reading level to apply to receive these accommodations. The screen reader accommodation is intended for students who are blind or have a visual impairment and have not learned (or are unable to use) braille. This accommodation is not intended for students reading somewhat (i.e., only moderately) below grade level. Note: If headphones cannot be used for text-to-speech, screen reader, or the ASL video, the student must be tested in a separate setting. * In CO, this requires a unique accommodation. Review Appendix D. A notation will appear on the confidential parent report.

Availability Administration Guidelines ASL Video Mathematics Assessment The student views an embedded video of a human interpreter for the mathematics assessments. If a student cannot use ASL, a human interpreter and separate test setting will be required. Human Signer for Test Directions All Content Areas A human signer will sign the test directions to a student. The student may need to be tested in a small group or separate setting. Student Reads Assessment Aloud to Themselves The student reads the assessment aloud to themselves. The student may use an external device such as a whisper phone. The student must be tested in a separate setting. Note: In Colorado, any student may use this if they are tested in a separate location.

Accessibility Features (for all Grades/Courses) Administration Guidelines Oral Presentation/Oral Script (Human Reader or Human Signer) for Science and Social Studies For computer-based testing, the student must be tested in a separate or small group setting. The Human Reader must use the provided Computer Oral Script to read or sign the assessment. For paper-based testing, Test Administrator will use the Paper Script to read (or sign) the assessment to pre-selected students.

Text-to-Speech Teacher Read Directions are no longer available.
For Math, Science, and Social Studies, students may use Text-to-Speech. ELA measures reading as well as literacy. Therefore, Text-to-Speech or Human Reader for ELA is limited to a very small number of students who have been approved for a unique accommodation request.

Test Administrators may assist individual students by re-reading scripted directions from the manual
<SAY> I cannot help you answer any test questions. You may or may not know the answers to all of the questions. Answer the best you can. New Redirection script: [Student name], please continue working.

Students With Disabilities – Response Accommodations
for Students with Disabilities Assistive Technology Braille Note-taker Braille Writer Calculation Device and Mathematics Tools (on Calculator Sections of Mathematics Assessments) (on Non-Calculator Sections of Mathematics Assessments*) Monitor Test Response * More information is available in the Accessibility Features and Accommodations Manual for selection implementation and notation.

for Students with Disabilities (continued) ELA/Literacy Selected Response Speech-to-Text ELA/Literacy Selected Response Human Scribe ELA/Literacy Selected Response Human Signer ELA/Literacy Selected Response External Assistive Technology Device ELA/Literacy Constructed Response Speech-to-Text* ELA/Literacy Constructed Response Human Scribe* ELA/Literacy Constructed Response Human Signer* ELA/Literacy Constructed Response Assistive Technology Device* *In CO, Unique Accommodation form required

for Students with Disabilities (continued) Response Speech-to-Text Response Human Scribe Response Human Signer Response Assistive Technology Device Word Prediction External Device Monitor Test Response * More information is available in the Accessibility Features and Accommodations Manual for selection implementation and notation.

Availability Administration Guidelines Assistive Technology* All Content Areas A range of assistive technologies are allowed, including devices that are compatible with the online testing platform, and those that are used externally (i.e., on a separate computer). Braille Note-taker A student who is blind or has a visual impairment may use an electronic braille note-taker. For assessments, grammar checker, internet, and stored file functionalities must be turned off. The responses of a student who uses an electronic braille note-taker during assessments must be transcribed by a test administrator who is proficient in reading braille exactly as entered in the electronic braille note-taker. Only transcribed responses will be scored. Transcription guidelines are available in Appendix C: Protocol for the Use of the Scribe Accommodation. * Refer to Assistive Technology in the presentation accommodations of the PARCC Accessibility Features and Accommodations Manual

Availability Administration Guidelines Braille Writer All Content Areas A student who is blind or has a visual impairment may use an electronic braille writer. The student responses must be transcribed by a test administrator who is certified in braille exactly as entered in the electronic braille writer. Only transcribed responses will be scored. Transcription guidelines are available in Appendix C: Protocol for the Use of the Scribe Accommodation.

Availability Administration Guidelines Calculation Device and Mathematics Tools (manipulatives) On Calculator Sections of Mathematics Assessments (All Grades) and Science Assessments A student uses a specific calculation device (e.g., large key, talking, or other adapted calculator) on the calculator section of the mathematics assessments or science assessments. If a talking calculator is used, the student must use headphones or be tested in a separate setting. Specific calculation devices must match the final PARCC Calculator Policy. Allowable calculators include: Grades 3-5: No calculators allowed Grades 6-7: Four-function with square root and percentage functions Grade 8: Scientific calculators High School: Graphic calculators (with functionalities consistent with TI-84 or similar models) A student with a visual impairment may need other math tools such as an abacus, a large print ruler (embedded PARCC ruler is designed in 18 pt font), or tactile compass. Note: braille math kits include the appropriate grade-level braille ruler and braille protractors.

Availability Administration Guidelines Calculation Device and Mathematics Tools* (manipulatives) On Non-Calculator Sections of Mathematics Assessments A student uses a calculation device (e.g., four-function calculator, large key or other adapted calculator), arithmetic table (including addition/ subtraction and/or multiplication/division charts), and/or manipulatives (IEP or 504 plan must specify which device or manipulative) on the non-calculator sections of the mathematics assessments. If a talking calculator is used, the student must use headphones or be tested in a separate setting. For students with a disability that severely limits or prevents their ability to perform basic calculations (i.e., single-digit addition, subtraction, multiplication or division), this accommodation allows a calculation device to be used on non-calculator mathematics assessment sections; calculators are not allowed for other students. Reporting Notation to Schools and Parents. * In CO, this requires a unique accommodation. Review the guidelines here and apply for this accommodation. This creates a notation on the parent report.

Availability Administration Guidelines Monitor Test Response Paper-based tests only The test administrator or assigned accommodator monitors proper placement of student responses on a test book/answer sheet. The test examiner or assigned accommodator cannot assist the student with changing a response to the correct answer. This accommodation is to ensure that the student is marking the answer for the problem the student intends to answer. For example, a student may accidentally put two answers for one problem on the same line or accidentally skip a question. Students who are able to use bubbled answer sheets may benefit from having an adult simply monitor the placement of their responses to ensure that they are actually responding to the intended question.

Availability Administration Guidelines ELA/Literacy Selected Response Speech-to-Text Human Scribe Human Signer External Assistive Technology Device Response Assistive Technology Device ELA/Literacy – Selected Responses only Math, Science and Social Studies A student dictates responses either verbally, using an external speech-to-text device, an augmentative/assistive communication device (e.g., picture/word board), or by dictating, signing, gesturing, pointing, or eye-gazing. The student must be tested in a separate setting. The student must have experience using any assistive technology external device prior to assessment administration. Student’s responses must be transcribed exactly as dictated/signed (e.g., the human scribe/signer may not change, embellish, or interpret a student’s responses when transcribing). Only transcribed responses will be scored. For administration guidance on scribing and post-test transcription, refer to Appendix C: Protocol for the Use of the Scribe Accommodation and the Test Administrator Manuals.

Availability Administration Guidelines ELA/Literacy Constructed Response Speech-to-Text* Human Scribe* Human Signer* In CO, requires a Unique accommodation. Creates a notation on parent reports The student dictates responses either verbally, using a speech-to-text device, augmentative/ assistive communication device (e.g., picture/word board), or by dictating, signing, gesturing, pointing, or eye-gazing. Grammar checker, internet, and stored files functionalities must be turned off. The student must be tested in a separate setting. Reporting Notation to Schools and Parents Word Prediction External Device The external word prediction device provides a bank of frequently-or recently-used words onscreen as a result of the student entering the first few letters of a word. The student must be familiar with the use of the external device prior to assessment administration. The device cannot connect to the internet or save information.

Students With Disabilities – Timing and Scheduling Accommodations
for Students with Disabilities Extended Time

Students With Disabilities – Timing and Scheduling Accommodations
Availability Administration Guidelines Extended Time All Content Areas Students have until the end of the school day to complete a single test unit administered during the prescribed testing window. It is recommended to test students with the extended time accommodation in a separate setting to minimize distractions to other students, and to schedule these students for testing in the morning to allow adequate time for completion of a test unit by the end of the school day.* *Strongly suggest that districts provide additional guidance. Students should not work on an assessment unit all day. Time-and-a-half is included in the Science and Social Studies section testing time. Students who need extended time accommodations beyond time-and-a-half should take the assessment in a separate setting.

Accommodations for English Learners
Extended Time Word-to-Word Dictionary (English/Native Language) Mathematics Response Speech-to-Text Mathematics Response Human Scribe General Administration Directions Read Aloud and Repeated in Student’s Native Language (by test administrator) General Administration Directions Clarified Online Translation of the Mathematics, Science and Social Studies Assessment in Spanish (or other translated languages as needed)

Accommodations for English Learners (Continued) Paper-Based Edition of the Mathematics Assessment in Spanish (or other translated languages as needed) Large Print Edition of the Mathematics Assessments Text-to-Speech for the Mathematics Assessments in Spanish (or other translated language as needed) Human Reader for the Mathematics Assessments Spanish Audio (Science and Social Studies) Spanish Oral Script (Online and Paper) Spanish Source Books (Social Studies only)

EL in U.S. Less than One Year
The PARCC Accommodations manual indicates a 1 year waiver. CDE does not have this waiver. Colorado law requires all students to test.

Spanish Language Arts Assessment
A paper/pencil Spanish Language Arts test is being developed for grades 3 and 4. Additional information will be provided at the end of the training.

Administration Guidelines Extended Time Students have until the end of the school day to complete a single test unit for PARCC. It is recommended to test students with the extended time accommodation in a separate setting to minimize distractions to other students and to schedule these students for testing in the morning to allow adequate time for completion of a test unit by the end of the school day. Word-to-Word Dictionary (English/Native Language) The student uses an approved bilingual, word-to-word dictionary. Dictionaries that include definitions, phrases, sentences, or pictures are not allowed. The student should be familiar with the dictionary they will use during testing. Students should be given ample time to complete the test using the accommodation. If no hard copy word-to-word dictionary can be found for a specific language, an electronic translator may be used. The device cannot connect to the internet or store information. An example of word-to-word dictionary list is located at:

Administration Guidelines Mathematics, Science and Social Studies Response Speech-to-Text* Human Scribe The student dictates responses verbally in English or Spanish*, using an external speech-to-text device or to a human scribe. The student must be tested in a separate setting. The student must be familiar with any external devices prior to assessment administration. Student’s responses must be transcribed exactly as dictated. For languages other than Spanish, the students responses must be translated into English and transcribed into the student’s test. ELA * More information is available in the Accessibility Features and Accommodations Manual for selection implementation and notation. Additional Transcription Guidelines can found in Appendix C

Administration Guidelines General Administration Directions Read Aloud and Repeated in Student’s Native Language (by Test Administrator) The Test Administrator, or state approved interpreter, reads aloud the general administration instructions in the student’s native language. The student may request that directions be repeated. The student must be tested in a separate setting. Test Administrators providing this accommodation should be literate and fluent in English, as well as in the student’s native language, if an administrator who speaks the language is available. Hard copy (PDF) directions will be translated into the highest-incidence languages across PARCC states: (1) Spanish; (2) Arabic; (3) Navajo; (4) Chinese Mandarin; (5) Vietnamese; (6) Portuguese; (7) Haitian Creole; (8) Polish; (9) Somali; and (10) Marshallese. Districts may translate into other languages as needed.

Administration Guidelines General Administration Directions Clarified in Student’s Native Language (by Test Administrator) The Test Administrator, or state approved interpreter, clarifies general administration instructions in the student’s native language. No part of the test may be clarified, nor may any assistance be provided to the student during testing. The student must be tested in a separate setting. Test Administrators providing this accommodation should be literate and fluent in English, as well as in the student’s native language. For guidance, refer to the Test Administrator Manuals. Online Translation of the Mathematics Assessment in Spanish (or other translated languages as needed) A student takes the online mathematics assessment in their native language. PARCC will provide online and paper translations of the mathematics assessments in Spanish. If other languages are needed, districts may translate at their own expense. Only two days of access prior to administration are allowed. ELA

Administration Guidelines Paper-Based Edition of the Mathematics Assessment in Spanish (or other translated languages as needed) The student takes a hard-copy mathematics assessment in Spanish. Large Print Edition of the Mathematics Assessments in A large print Spanish paper-based form for math is available for a student with a visual impairment who is unable to take a computer-based assessment due to his or her disability and needs a translation. Text-to-Speech for the Spanish The student listens to an oral translation of mathematics assessment via text-to-speech in Spanish. If unable to wear headphones, the student must be tested in a separate setting. ELA ELA ELA

Administration Guidelines Human Reader for the Mathematics Assessments in Spanish (or other translated language as needed) In special cases where a Test Administrator reads aloud to a student in their native language, the student must be tested in a separate setting. Human Readers providing this accommodation must refer to Appendix B: Test Administration Protocol for the Human Reader Accommodation for English Language Arts/Literacy Assessments, and the Human Reader Accessibility Feature for Mathematics Assessments; and Appendix J: PARCC Math Audio Guidelines Version 3.0 for administrative guidance. Translated tests, scripts, and directions are provided in Spanish language. ELA * More information is available in the Accessibility Features and Accommodations Manual for selection implementation and notation. Additional Transcription Guidelines can be found in Appendix C

Administration Guidelines Spanish Audio Text on the TestNav screens appears in English. Audio bar will play a Spanish recording of the screen content. Volume can be adjusted during testing. If headphones cannot be used, the student must test in a separate setting. Note: Must place an Additional Order for a Spanish Source Book (Social Studies assessments only). Spanish Oral Script (Online and Paper) A Test Administrator reads the assessment aloud from the oral script. Online Spanish Oral Script is used with the online form. Paper Spanish Oral Script is used with the accommodated paper form. The student must be tested in a separate setting. Cannot be combined with Spanish Audio. Spanish Source Book included in the Spanish Oral Script kit. Spanish Source Book (Social Studies only) This is a printed version of the sources associated with Social Studies Performance Events. The sources will appear in English on the left side of the book and translated into Spanish on the right side. Note: An Additional Order for Social Studies Spanish Source Books must be placed for distribution to students on the online Spanish Audio form.

Transcription Guidelines
Transcription Paper-based and Computer-based: At least two persons must be present during any transcription of student responses. The student’s responses must be transcribed verbatim into the Test Booklet or TestNav. Note for braille transcription: Only a braille certified Test Administrator may transcribe student’s responses. CBT: Submit the test once all items have been transcribed. After transcription, shred any responses made from an assistive technology device.

Transcription Guidelines
Transcription on Computer-based Tests: Student responses to constructed response should be entered into TestNav by the Test Administrator before the next Unit/Section. Student will respond to questions on their assistive device. Student will Exit the Unit/Section, student should not Submit the current Unit/Section. Resume the student’s test in PearsonAccessnext/PearsonAccess. Log-in as the student and transcribe the responses. Submit responses for the current Unit/Section only. Student resumes testing in the next Unit/Section.

Personal Needs Profile (PNP)
What is a Personal Needs Profile? The Personal Needs Profile (PNP) is used to gather information regarding a student’s testing condition, materials, or accessibility features and accommodations that are needed to take a PARCC ELA/L and Math assessment. PNP is not available for Science and Social Studies assessment.

Frequent Breaks Separate/Alternate Location Small Testing Group Specialized Equipment of Furniture Specified Area or Setting Time of Day Answer Masking Color Contrast Text-to-Speech for Mathematics Human Reader or Human Signer for Mathematics ASL Video Assistive Technology (AT) Screen Reader Application Closed Captioning for ELA/L Human Reader or Human Signer for ELA/L Refreshable Braille Display for ELA/L Tactile Graphics Text-to-Speech for ELA/L Answers Recorded in Test Book

Braille Response Calculation Device and Mathematics Tools ELA/L Constructed Response ELA/L Selected Response or Technology Enhanced Items Mathematics Response Monitor Test Response Word Prediction General Administration Directions Clarified in the student’s Native Language (by test administrator) General Administration Directions Read Aloud and Repeated as Needed in the student’s Native Language (by test administrator) Mathematics Response – EL Translation of the Mathematics Assessment in Text-to-Speech Translation of the Mathematics Assessment Online Word to Word Dictionary (English/Native Language) Extended Time

Personal Needs Profile (PNP) - Training
Personal Needs Profile Training Module

PARCC Student Registration
Which fields in the PARCC Student Registration indicate Accessibility Features and Accommodations? Column Field Name PARCC Definitions and Notes Expected Values AQ Assessment Accommodation: English learner (EL) English learner accommodations needed for a given assessment. Y = Yes Blank AR Assessment Accommodation: 504 504 accommodations needed for a given assessment. AS Individualized Educational Plan (IEP) accommodations needed for a given assessment.

PNP File Layout In Column V, enter Y if the student requires the accessibility feature: Text-to-Speech for Mathematics. Text-to-Speech for Mathematics is an accessibility feature available to all students for the computer based Mathematics assessment if identified in advance via the PNP. Text-to Speech for Mathematics is supported by a specific form assignment via PNP and can not be used in combination with any other form supported accessibility feature or accommodation. The student must be registered for computer-based format and a math subject. Valid values are Y and blank. Note: Embedded Text-to-Speech is not intended to support students who are visually impaired.

Unique Accommodations
Unique accommodations must be approved by CDE. A unique accommodation request is required for: Oral presentation of the English language arts assessment (e.g., text-to-speech, ASL, human reader) Calculation device, including math manipulatives, on the non-calculator portion of the mathematics assessment Scribing, including speech-to-text, on the constructed response portions of the English language arts assessment For new students, the form is available on the CDE website at the following location:

Emergency Accommodation
A case where a student needs a new accommodation immediately due to unforeseen circumstances. Cases could include students who have a recently-fractured limb (e.g., arm, wrist, or shoulder); whose only pair of eyeglasses have broken; or a student returning from a serious or prolonged illness or injury. Emergency accommodation form must be completed and maintained in the district. Contact CDE if a student requires a paper-based administration. Refer to Appendix G of the PARCC Accessibility Features and Accommodations Manual, online: Use of an Emergency Accommodation on a PARCC Assessment. Also use this form for Science and Social Studies.

PARCC: Student Accommodation Refusal Form
If a student refuses an accommodation, the school should document in writing that the student refused the accommodation. Refer to Appendix H of the PARCC Accessibility Features and Accommodations Manual, online: Student Accommodation Refusal Form. The accommodation must be offered and remain available to the student during testing. School Test Coordinators should send a copy of the form to parents when a student refuses an accommodation documented in an IEP, 504 Plan, or EL Plan. Form must be maintained in the students record.

The Test Environment

Student-to-Test Administrator Ratio
Student-to-Test Administrator ratio must not exceed 30 to 1 Test Administrator must be able to actively monitor the space within the testing environment. Consider room configuration Make special considerations for large testing environments or environments with complicated configurations. Test Administrators must: Actively proctor. Remain attentive and in the room during the entire testing section. Circulate throughout the room during the test. Should be able to see students working, not student work

The Test Environment The testing environment must:
Be adequately lit, quiet, free of distractions, and heated or cooled. Provide an adequate writing surface (paper-based). Be free of electronic devices and music. “Do Not Disturb/Only Authorized Personnel Allowed” sign must be placed on the door during test sessions.

The Test Environment No food or drinks are allowed on desks or near test materials. The testing environment must be free of any content related posters or aids that suggest possible answers to students: Word walls Steps for solving math equations Any content related materials Any resource that defines, explains, or illustrates terminology or concepts Graphic organizers 100s charts Definitions Math manipulatives

The Test Environment 11/6/2018 Generally, posters that do not include content specific definitions, content related processes or solutions may remain on the wall. Timing Box (optional box around; other information required) Unit Name: Math Unit 1 Unit Testing Time: 75 Min Starting Time: 9:00 Stopping time: 10:15

Room Configuration Students should not be able to see each other’s work from a normal testing position. Consider the following seating configurations to maintain test security: Seat students in every other seat (useful in a computer lab setup) Arrange monitors back-to-back Seat students back-to-back Seat students in a semicircle (useful for schools using laptops) Seat students in widely spaced rows or in every other row (appropriate for a classroom setup) Dividing screens or other privacy materials may be used if students cannot be placed far enough away from each other.

Headphones PARCC ELA PBA all students must have headphones for all Units. Exception this year for grade 8 – no headphones Text-to-Speech To be in a testing room with other students, headphones must be worn. Students may be tested separately, if they are not able to wear headphones.

Unauthorized Visitors and the Media
Only students, Test Administrators/Examiners, and authorized school, district, state personnel, or state-sanctioned test monitors may be in testing areas during administration. Media are not allowed to have access to the tests before, during, or after test administration, or take pictures or video of testing materials or testing students. Parents are not allowed in the testing room with their child.

During Testing Test Administration

Tasks to Complete During Testing
On the Day of Testing (CBT): Distribute test materials. Ensure Test Administrators have a computer or tablet available. Monitor test activity. Ensure accessibility features and accommodated forms are assigned to appropriate students. Be available to Test Administrators and Proctors. Investigate security breaches and testing irregularities. Follow protocol for contaminated or damaged test materials, safety threats and severe weather. Respond to all technology related issues. Collect materials from Test Administrators after each test unit/section.

During Testing: Security Breaches
Monitoring and Reporting Security Breaches and Testing Irregularities All instances of security breaches and testing irregularities must be reported to the School Test Coordinator (STC), and subsequently, the DAC, immediately. DAC will contact the state immediately upon receiving the call. Testing Irregularity or Security Breach PARCC: STC (SAC) will complete the Form to Report a Testing Irregularity or Security Breach within two school days of the incident and DAC submits it through PearsonAccessnext. Science and Social Studies: SAC/DAC will complete the Test Incident Report and fax it to CDE at

During Testing: Contaminated & Damaged Materials
PBT - Contaminated or damaged test materials must be replaced. Place Student ID label on replacement document or complete data grid. Record security barcode number of the damaged and new documents. Submit the Form to Report Contaminated Damaged, or Missing Materials through PearsonAccessnext. If possible, transcribe responses from contaminated test material into the replacement. If not, contact Stephanie Boyd at Destroy contaminated material according to local biohazards protocols. Compile a list of contaminated/damaged Test Booklets, maintain the list for 3 years, and notify Stephanie Boyd at

During Testing: Safety Threats and Severe Weather
Create a Plan and Train Staff for Safety Threats and Severe Weather Test Administrators and Proctors must: Note the time of the disruption. Secure test materials as specified in your School Security Plan. Prepare students for the continuation of the Unit/Section and resume students’ tests. Document the situation in writing. If the disruption will cause the Unit/Section to be carried over into the next day, notify CDE.

Test Administration Materials
Test Administrator’s Manual (TAM) Fill in and select options for after the test session. Read script exactly as written (may clarify after read exactly). Practice in advance! Exit Instructions. Student Testing/Authorization Tickets Hand out and collect in the test environment. Have a master list of students including accommodations. Student Testing/Authorization Tickets are secure! Seal Code Write on board or poster. Take down after testing starts.

Science and Social Studies Seal Codes
Only three seal codes will be used for each assessment Cross off the last six seal codes to avoid confusion 144

District Decisions: After Students Finish Unit/Section
Will students be able to leave when they have finished testing? (no minimum time) Will students sit quietly? Read (cannot use any electronic reading devices)? May students be released to location outside testing area? What to do when all students are completed with Unit/Section? School Site Considerations: To where will students be released? To whom will students be released?

Active Administration
Active Administrators: Administrators May Not: Ensure students have all necessary materials for each section Ensure a standardized testing environment Follow all scripts exactly as written Move throughout the room during testing Read directions to students when asked Use proximity to keep students on task Use “continue working” script Provide feedback Clarify test questions Answer content related questions Interfere with the students’ demonstration of skills Interact with students in any way that would impact student responses Engage in other tasks during test sessions Read sources, items, or student responses Help with TestNav navigation

Administration Steps for Computer Testing
Prepare the test environment and situate students Start session in PearsonAccess/PearsonAccessnext Follow directions and read script in the Test Administrator’s Manual Hand out Student Testing/Authorization Tickets and scratch paper Assist students in logging on to TestNav 8 Complete directions to students and start Unit/Section Actively administer each test Unit/Section Collect Student Testing/Authorization Tickets and scratch paper End test Unit/Section Close test session in PearsonAccess after last Unit/third Section only At this point, the status of all tests for all students in the test session must be “Completed” or “Marked Complete”* *For Science and Social Studies, SACs must mark a student’s test complete

Schedule Time for Setup and Transition - Computer Testing
School site log in Start up TestNav 8 Log in Test transfer (from proctor cache) First item may take time to load Read directions Review sample items (Section 1)

TestNav 8/TestNav PARCC/Science and Social Studies – TestNav 8 training center –

Signing in to TestNav

TestNav Seal Code Screen

Exiting from TestNav Select the gray “Review” button at the top left corner of your tests. Select the blue “End Section” button in the middle right of your screen. Select the green “Continue” button . A Section Exit Warning screen will pop up. Select “Yes” to confirm that you want to leave this Unit/Section.

Log Out of TestNav (to return)
In the top right hand corner of your screen, select the gray button next to your name and choose the option “Logout of TestNav.” This message appears, “I want to exit this test and finish later.” Select the blue “Save and Return Later” button.

Log Out of TestNav (Submit Answers)
After the final Unit/Section: From the review screen, select the green “Submit Final Answers” button. Select the green “Yes, Submit Final Answers” to the message “Are you sure you want to submit final answers?” Then, you will see a message: “Logout complete. Thank you for using TestNav.”

Submit Final Answers After the Completion of the Assessment

Technology Tip If students are testing on iPads or Chromebooks, note the specific device on which each student is testing. Each student should use the same device for all three sections to aid in response data recovery if needed.

Make-Up Testing

Make-Up Testing Make-Up Testing
Students who are absent, become ill, or who can no longer test because of classroom, school, or technical interruptions during original units, may utilize make-up testing. They may not return to questions previously viewed. Test security and administration protocols apply. School Test Coordinators will establish the make-up testing schedules for their schools. PARCC ELA/Math Units may be taken out of order for make-up testing only. PearsonAccessnext functionality Science and Social Studies Sections may not be taken out of order. Priority: minimize risk of prior exposure to test content that could result in an invalidation.

Managing Test Sessions in PearsonAccessnext
Multiple screens may be managed in PearsonAccessnext at the same time.

Science and Social Studies Make-Up Testing Options and Considerations
PearsonAccess Demand on Test Administrators Security Risk Logistical Demand Option 1 **Recommended** Moderate Low Student Completes Missed Test Section in Advance of Re-Joining Original Physical Testing Group Option 2 High Student Tests with Original Physical Testing Group Option 3 Student Completes Missed Test Section in Any Available Physical Testing Group in Advance of Re-Joining Original Physical Testing Group

Receiving Materials and Test Security

Test Security Protocols
Protection of student information and data. Protecting the validity of the state assessments. Financial considerations.

Security Plan Successful Security Plan requirements:
All personnel have appropriate training. All involved personnel understand security protocols. All involved personnel have signed security agreements. Think about anyone who may be in the testing environment! Test environments are secured against unauthorized personnel. Establish a documented chain of custody. Materials are kept in a central, secure location with limited access.

Test Materials Security
Secure Non-Secure Student Testing/Authorization Tickets Seal codes Paper-based Test Booklets Social Studies source books Oral scripts Used scratch paper Any student work/responses Mathematics Reference Sheets prior to and after given to students Test Administrator Manual (TAM) Procedures Manual Test Coordinator Manual (TCM) Unused (not handed out) scratch paper

Maintaining Security of the Assessments
All secure test materials must be secured while in the Test Administrator’s possession. No duplication of secure CMAS materials is permissible (exception: Oral Scripts translated into languages other than Spanish). No cell phones or other communication, reproduction or recording devices are allowed during test sessions unless required for accessibility. Manage devices!

Chain of Custody Document before, during, and after testing.
Any movement of secure materials must be documented. Deliver materials to schools no more than 1 week in advance. Complete the chain-of-custody form/school security checklist. Deliver paper based forms and materials (oral scripts) to Test Administrators only on the day of testing. Distribute only the content area being assessed. Return materials to a designated secure location. Not stored in classrooms Return materials to Pearson after testing is completed.

Initial Materials Order
How Is It Generated and What Is Included in an Initial Order: Import your Student Registration. You will receive test materials including paper-based accommodations for paper-based accommodated student, if indicated in SRI/SDU. Tactile graphics for computer-based testing will not be included in your initial order. An Additional Order must be placed. Spanish Source Books to be used with the online Social Studies Spanish Audio forms will not be included in your initial order. An Additional Order must be placed.

Receiving Test Materials
Initial materials will be received 2 weeks prior to your district start date. Materials are packaged by school and shipped to the district. PARCC Quantities, which include 5% overage per school, are derived from the information provided in the Student Registration Import. There is no overage for Science and Social Studies.

Contents of Initial Shipment
Test Coordinator Kit Resealable plastic bag (holds all materials) Paper Bands Pearson Scorable and Nonscorable Labels (different colors) UPS Ground return labels for Scorable and Nonscorable materials Pre-printed/pre-gridded Used Test Booklet/Return School Header Student ID Labels and Roster Return Instructions Sheet Shipping Carrier Return Instructions Packing List and Chain-of-Custody Form Test Coordinator Manuals Test Administrator Manuals Test Booklets Math Reference Sheets, Rulers, and Protractors, if applicable Large Print kits Human Reader/Oral Script kits

Chain-of-Custody Forms PARCC
Districts may use these forms or create their own to track all secure materials. District Chain-of-Custody Form for Initial Shipment of Materials Form indicates: A full list of materials within the district Form and security numbers School Chain-of-Custody Form indicates: Security numbers for each secure test material Student and Test Administrator assignment Date and time for checked-out and checked-in of materials District Chain-of-Custody Form for District Overage of Materials Computer-based Chain-of Custody Form Materials Moved from Locked Central Storage Area to Classroom Materials Moved from Classroom to Locked Central Storage Area Materials Securely Destroyed by Shredding

Documenting and Storing Test Materials
Upon Receipt of Test Materials, Test Coordinators should: Remove the Packing List, Chain-of-Custody Form, and Test Coordinator Kit from Box 1. Use the Chain-of-Custody Form to document all test manuals and test materials received. Inventory materials immediately to verify that there is an adequate number for administration. NOTE: Count through the shrink wrap only. Do not open shrink-wrapped packages until two school days before testing, and do not distribute materials before the first day of testing. Order additional material, if necessary. Keep all test materials in a centrally locked storage area, with limited access, until distributing them to the Test Administrators. Remind Test Administrators that all test materials must be distributed only on test administration day and must be returned to secure storage immediately after testing.

Documenting and Storing Test Materials
Keep all boxes in which the test materials were delivered and use them to return Scorable and Nonscorable materials after testing is completed. Report the following occurrences immediately to Pearson using the Form to Report Contaminated, Damaged, or Missing Materials (see the Test Coordinator Manual): Non-receipt of any packages listed on the School Packing List. Discovery of a damaged test material. Discovery of missing or duplicate sequence numbers on any Test Booklets.

Additional Order Windows
2015 Spring Additional Order Windows: Please order at least 5 days prior to the test administration. It is the District Assessment Coordinator’s responsibility to understand the additional order window. Component Additional Materials Window PARCC Performance-Based Assessment (PBA) February 2 to March 27, 2015 PARCC End-of-Year (EOY) March 30 to May 22, 2015 Science and Social Studies (Secure) April 1 to April 30, 2015 Science and Social Studies (Non-Secure) April 1 to May 6, 2015

Steps to Order Additional Materials
Orders Can Be Submitted by Users with the Following Roles*: DAC (LEA Test Coordinator) SAC (School/Institution Test Coordinator) *Note that an “add-on role” must be added for the user account to import files. Only DACs can submit additional orders for Science and Social Studies. An additional materials order is a three-step process on the Orders & Shipments page of PearsonAccessnext: Verify the shipping information. Enter a quantity. Review and complete the ordering process. Refer to the PearsonAccessnext Training Module found at

Key Information to Order Additional Materials
Keep in mind when ordering additional material: Do not submit additional orders prior to receiving your initial shipment of test materials. All test materials should be inventoried prior to any additional order. Once an additional order is approved, please allow 4-5 business days for shipment delivery. PARCC Test Booklets will be shipped in packs of 5. Take this into account when ordering. Additional orders are packaged by school or district and shipped to the district.

Requesting an Additional Order
Select the appropriate Administration at the top of the screen and organization if needed.

Under the Setup, select Orders and Shipment Tracking.

Under the Select Tasks dropdown menu check Create/Edit Orders and click the Start button.

Fill out the Details and Ship To sections.

Next click the Edit button that is located on the lower part of this screen.

Fill out the Materials Order screen. When complete click the X button in the upper right hand corner.

Click the Create button once you have reviewed that all your requested items are listed.

Additional Order - Status
The Additional Order will now be listed as “submitted” on the Orders & Shipment Tracking screen.

Additional Order - Timing
The Additional Order will now be listed as “submitted” on the Orders & Shipment Tracking screen.

After Testing

Tasks to Complete After Each Unit/Section of Testing
Computer Based Testing – After Testing The day of testing: Collect materials (Testing/Authorization Tickets, scratch paper, seal codes, etc.). Ensure students have logged out of TestNav. Return materials to STC/SAC using chain-of-custody form. Paper Based Testing – After Testing Collect materials (Test Booklets, scratch paper, etc). Ensure names are on Test Booklets. Return materials to STC using chain-of-custody form.

Final Day: Tasks to Complete After Testing
Computer Based Testing – Final Day After Testing The final day of testing: Collect materials (Testing/Authorization Tickets, scratch paper, seal codes, etc.). Ensure Student Tests have been submitted/completed. Ensure Test Sessions have been stopped. Purge the cached test content. Securely destroy materials listed on page 56 of TCM. School or District Paper Based Testing – Final Day After Testing The day of testing: Collect materials (test booklets, scratch paper, etc). Ensure labels are affixed or data grids are complete.

PARCC: Non-Tested Students
Students who were absent or not tested (did not access any part of the test): Paper Based Testing: Return test materials with non-scorable Mark not tested reason in PearsonAccessnext Computer Based Testing: DO NOT mark test complete Specific directions about this process will be forthcoming.

Manuals Reminder Keep Test Coordinator Manual and Test Administrators Manuals between PBA and EOY. Manuals are only sent to districts with PBA materials.

Tasks to Complete After Testing
After Testing (continued) One week after the final Unit/Section: Organize and return test materials. Identify transcribed and damaged test materials as “Do Not Score.” Complete a Post-Test Certification Form PARCC - submit form through PearsonAccessnext. Science & Social Studies – form to Destroy/shred scratch paper and used Mathematics Reference Sheets. Must return used scratch paper for Science & Social Studies in secure return envelopes. Keep records for three years. Within the final week of testing: Resolve critical warning/alerts in PearsonAccessnext.

Packing Materials Checklist to prepare materials for packing:
DAC will receive materials from the School Test Coordinator. Scorable Test Booklets contain a Student ID Label or hand-gridded student demographic data. School Header Sheets completed for each grade level and subject. All grades of Algebra I (or other HS math course) will be under one header sheet. Scorable and Nonscorable Materials are packed in the boxes in which they were delivered. Only 1 school per box. Boxes are not overfilled. One return shipping label is placed on the top of each box. The sequence of boxes is indicated on each return shipping label.

Packing Scorables Packing Scorable materials for Return Shipment:
Place all materials in the shipping boxes. One school, per box. Do not combine two school’s test materials in one box. Once all materials are in boxes, indicate the sequence of boxes being returned for the school (e.g., Box 1 of 3, Box 2 of 3, and Box 3 of 3) on the return shipping label. Do not mix Scorable and Nonscorable materials in the same box.

PARCC will have a Texas shipping address. PBA = Red, EOY = Green
Packing Scorables Science and Social Studies will have an Iowa shipping address. The label is orange. PARCC will have a Texas shipping address. PBA = Red, EOY = Green

Preparing Scorables Science and Social Studies shipping address is in Iowa.

Preparing Nonscorables
The Science and Social Studies shipping address is in Iowa. The label is blue. The PARCC shipping address is in Texas. PBA=Purple, EOY=Yellow

Packing Nonscorables Science and Social Studies shipping address is in Iowa.

Arrange for Pickup Arrange for Pickup
Contact UPS at to schedule pickup: Pickups must be scheduled at least 24 hours in advance. Check to see if you qualify for freight shipment. UPS customer service is available 24/7. Tell UPS you are calling about a pickup request for Pearson and will be using their “Return Service.” Once pickup is confirmed, you will get a confirmation number from UPS that can be referenced if questions or changes arise.

boyd_s@cde.state.co.us Fax: 303-866-6680
PARCC Forms Prior to Testing During Testing After Testing Fax: Signed Security Agreement DAC sends via PearsonAccessnext DAC/STCs maintain all other signed agreements Verification of District Training DAC sends to Stephanie Boyd at CDE Test Incident Report DAC sends to Stephanie Boyd at CDE School Chain-of-Custody Maintain at school or district Contaminated Damaged or Missing Materials STC to DAC and upload into PearsonAccessnext Post Test Compliance Form DAC sends via PearsonAccessnext

loerzel_s@cde.state.co.us Fax: 303-866-6680
Science and Social Studies Forms Prior to Testing During Testing After Testing Fax: Signed Security Agreement DAC sends to Pearson at SACs maintain all other signed agreements Verification of District Training DAC sends to Sara Loerzel at CDE Test Incident Report DAC sends to Sara Loerzel at CDE School Security Checklist Circulate between SAC and TA/TE District Receipt Form Circulate between DAC to SAC Post Test Compliance Form DAC sends to Sara Loerzel at CDE 199

District Training Everyone involved in PARCC and CMAS administration must be trained each year. This includes DACs, SACs, Test Administrators, technology personnel and any other school or district staff involved in administration. DACs and SACs are responsible for ensuring that all individuals involved in test administration receive training and sign a security agreement

Training Comprehensive training must include: Test Security
Standardized Test Environment Test Administration Test Session Management (for appropriate personnel) Test Administrator Role vs. Teacher Role Opportunity for personnel to ask questions

PARCC and CMAS Support http://avocet.pearson.com
An online, alphabetical, topic-based index for assessment manuals and materials. Easy search capabilities. Frequently updated and updated on demand. News feed with the latest broadcast s. Most popular topics are listed at the top. View pages, print results, and download full PDFs. Science and Social Studies

Support

Resources – Support Page

PARCC Resources PARCC Accessibility Policy Manual & Implementation Guidance PARCC Accessibility Features and Accommodations Manual Overview website page, including implementation appendices A-K Translation Policy Memo All located at Training Modules Located at Test Coordinator & Test Administrator Manuals for Paper-based and Computer-based Testing Found at on the Support page PARCC Test Tutorials and Sample Items Located under Sample Sets and Tutorials of

Pearson Support Contact PARCC Support for assistance with:
Navigating PearsonAccessnext Navigating the Training Center Managing Student Registration Data Setting up test units Managing user IDs and passwords Accessing resources Setting up proctor caching Submitting additional orders Inquiring about shipments PARCC Online Support and Resources: Call Toll Free: (5:00 am – 7:00 pm CT, Mon.–Fri.) CMAS Science and Social Studies: Call Toll Free:

State or District Support
Contact CDE or DAC for assistance with: Testing schedule Testing accommodations Unusual circumstances on test days Violations of test security School emergencies that affect testing Questions about general testing policies Questions about state communications PARCC: Stephanie Boyd Science and Social Studies

Additional Assessments

A paper/pencil Spanish Language Arts test is being developed for grades 3 and 4. The Lectura/Escritura eligibility criteria will apply. Updated decision making flowchart is on the website - Pending US Department of Education approval, this will be a census field test Spring 2015 with the first operational administration in Spring 2016. Testing windows Performance-Based Window March 16, April 3, 2015 End-of-Year Window April 27, May 22, 2015

Ordering information will be sent via DAC once the process has been finalized. Currently recruiting educators for item review Feb. 3-5, Please contact Heather Villalobos-Pavia with any questions ,

CoAlt: Dynamic Learning Maps (DLM)
Colorado Alternate English Language Arts and Mathematics Assessments for Students with significant cognitive disabilities Grades 3-11 Window: April 13th – May 15th Recorded trainings are available on the Assessment Unit website:

PARCC Field Test Opportunities
Diagnostic Assessment Speaking and Listening PBA Field test

Something Unique! Colorado’s Non-Common Core Evidence Outcomes in Math and Reading Writing & Communicating. Assessments to be available in the CDE Assessment Resource Bank for Voluntary Use. Assessment Design Grades 3 – High School Testlets Opportunity to Participate beginning in January 2015! Use the assessments in your classroom. Participate in feedback, scoring and rater training. Identify anchors and exemplars. Contact Angela Landrum Assessment Unit

Science and Social Studies Educator Opportunities
Colorado educators are involved throughout the science and social studies assessment development process. New item writing and item review Bias and sensitivity review Data review Standard setting Developing Performance Level Descriptors (PLDs) Determining cut score recommendations Meetings take place in-person and/or via Webinar. Pearson reimburses educators for travel, provides hotel accommodations, pays for substitute teachers (or provides an honorarium if school is not in session). If an educator’s questions are selected for the assessments, they are paid for those questions. Educator Pool on CMAS: Science and Social Studies webpage

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