1. Workday Chart of Accounts Training

2. Worktags
Workday classifies each transaction by worktags
Each worktag tells us different information
There are both driver worktags and related worktags in Workday
Driver worktags are the primary funding sources for transactions
Initiative, Grant, Project, Gift, Spend/Revenue Categories
Related worktags are associated with the driver worktags. These worktags do not need to be provided for transactions
Talk through the job aid

3. Company
Company represents a legal entity with its own tax ID that requires standalone external financial and tax reporting.
For all users outside of Finance, the Company will be Bucknell.
Bucknell
Affiliate Companies:
BVI
BRE

4. Project
Projects are used to identify a specific event or project that has a defined start and an end date.
Capital building projects and equipment
Internal development and research funds
Grant shared overhead

5. Mechanical Engineering
Cost center
Cost Centers generally identifies a University department. Typically has employees and on-going expenses assigned to it. Cost Center hierarchies are used to group cost centers by Division or College.
When used as a driver worktag, cost center is how an operating budget is charged.
Finance Office
History
Mechanical Engineering

6. Other Contractual Agreements
Grant
Grants track activities funded by an external party. Grants have specific start and end dates.
Federal Awards
State Awards
Other Contractual Agreements

7. Gift
Gifts are used to track donor contributions. Gifts can be both endowment gifts and spendable gifts.
Endowment
Gifts
Spendable Gifts

8. Social Justice College
initiative
Initiatives are used further disaggregate cost centers. Initiatives identify ongoing functional activities at the level of detail required to regularly answer questions and provide reports to Deans, Chairs, and Directors.
Music - Choral
Social Justice College
Bison Bikes

9. Revenue category
Revenue Category provides a more granular view of the revenue earned for transaction analysis and is required on all revenue transactions.
Ticket sales
Interest income
Advertising revenue

10. Spend category Postage and shipping
Spend Category provides a more granular view of the expenses incurred for transaction analysis and is required on all expense transactions.
Postage and shipping
Consulting services
General supplies

11. Travel and entertainment
Ledger accounts
Ledger Account provides budget and actual accounting information for the general ledger. These are the natural accounts that make up the financial statements in Workday.
The system will populate Ledger Account based on the Revenue or Spend Category provided.
For journal entries, Ledger Account will need to be entered.
Travel and entertainment
Other expenses
Utilities

12. FUND
Used to group related activities for financial statement and budget management purposes. Will always default based on related worktags.
Operating
Operations gifts designated
Federal research and grants

13. program
Used to classify operating expenses for external financial statement reporting. Will always default based on related worktags.
Instructional
Sponsored research
Academic support

14. REgion
Used to classify the physical location of where travel costs and other expenses are incurred.
On-campus
Other domestic
Europe
South Asia

15. Entering costing Enter one of these & one of these Cost Center Grant
On-campus
Europe
South Asia
Instructional
Sponsored research
Academic Support
Operating
Operations gifts designated
Federal Research and Grants
Travel & enter.
Other expenses
Utilities
SC: Postage and shipping
SC: Consulting services
RC: Tickets and sales
RC: Interest income
Music - Choral
Social Justice College
Bison bikes
Endowment
Gifts
Spendable Gifts
Federal Awards
State Awards
Other Contractual Agreements
Finance Office
History
Mechanical Engineering
Capital building projects and equipment
Dev. & Research Funds
Grant Overhead
Student Orgns
Yale
Berkeley Divinity Bucknell
BRE
BVI
Cost
Center
Grant
Spend / Revenue
Category
Fund
Ledger Account
Region
Company
Project
Initiative
Gift
Program
Enter one of these
& one of these

16. Exceptions (of course there are exceptions!!!
Travel off-campus?
Regions should be reviewed!
If region should change…
Enter DRIVER worktag
Region will default
Delete defaulted region and choose the correct region from the drop down choices
Projects funded from a Gift, Grant, or Cost Center…
PROJECT must be entered FIRST, then delete all related worktags
THEN DRIVER worktag should be entered (gift, grant, cost center)
The related worktags that go along with this DRIVER tag should all be kept