1. MOS 42A – Human Resources Specialist
Advanced Individual Training / MOS-T
Interpret the Enlisted Record Brief (ERB) and
Officer Record Brief (ORB)
February 2018

2. TLO 2.0 – Personnel Actions ELO 2.2 – Interpret the ERB and ORB
LESSON OUTCOME: At the conclusion of this lesson the student will be able to verify the information on the ERB/ORB and when required demonstrate the ability to make appropriate changes.
Army Learning Area (ALA) – General Learning Outcome (GLO’s) :
ALA Human Dimension – GLO 8
ALA Professional Competence – GLO’s 12, 13 & 14
INSTRUCTIONAL STRATEGY: Collaborative / Interactive Instruction
METHODS OF INSTRUCTION:
Demonstration
Drill and Practice
Cooperative Learning Groups
Peer Partner Learning
ENABLING LEARNING OBJECTIVE
ACTION: Interpret the Enlisted Record Brief (ERB) and Officer Record Brief (ORB)
CONDITIONS: In a classroom environment given a requirement to interpret an ERB/ORB and access to an ERB/ORB printout, AR 11-6 (Army Foreign Language Program), AR (Army Military Human Resource Records Management), DA PAM (Military Occupational Classification and Structure), eMILPO Field User's Guide, Student Handout 1 and 2, the eMILPO Training Simulator, TOPMIS II training material and awareness of Operational Environment variables and actors.
STANDARD: Identify the types of data and define information contained within the ten sections of the ERB/ORB and demonstrate the ability to make appropriate changes in eMILPO with 70% accuracy.
LEARNING ACTIVITIES
Lesson introduction.
Divide students into groups (3-4).
Provide each student with an ERB/ORB.
Direct each group to research and discuss specific section(s).
Each group will brief the class regarding their section(s) of the ERB/ORB.
Process Personnel Transactions.
ASSESSMENT
Students are required to complete a knowledge-based assessment delivered via the Blackboard Academic Suite and obtain a passing score of 70% or higher.

3. Learning Objective Officer Record Brief (ORB).
ACTION: Interpret the Enlisted Record Brief (ERB) and
Officer Record Brief (ORB).
CONDITIONS: In a classroom environment given a requirement to interpret an ERB/ORB and access to an ERB/ORB printout, AR 11-6, AR , DA PAM , eMILPO Field User’s Guide, Student Handout 1 and 2, the eMILPO Training Database, TOPMIS II Training database and awareness of Operational Environment (OE) variables and actors.
STANDARD: Identify the types of data and define
information contained within the ten sections of the
ERB/ORB with 70% accuracy

4. References 1. AR 11-6 AR 600-8-104 DA PAM 611-21
4. eMILPO Field User’s Guide

5. AHRS Web Portal

6. DoD Security Statement

7. eMILPO Reports Menu

8. Enlisted Record Brief

9. Enlisted Record Brief Report

10. Administrative Heading

11. Military Occupational Specialty Code (MOSC)
42A3800OO

12. eMILPO Main Menu

13. Military Occupational Specialty Soldier Selection

14. Military Occupational Specialty – Listing

15. Military Occupational Specialty2B

16. Military Occupational Specialty Listing

17. Enlisted Record Brief

18. ?
3470 55 45
347 1 9

19. Section I - Assignment Information

20. Section II - Security Data

21. Section III - Service Data

22. Section IV - Personal/Family Data

23. eMILPO Main Menu

24. Emergency Notification Soldier Selection

25. Emergency Notification Listing

26. ERB – Emergency Data

27. Section V - Foreign Language

28. Section VI - Military Education

29. Section VII - Civilian Education

30. eMILPO Main Menu

31. Civilian Education-Soldier Selection

32. Civilian Education-Listing

33. Enlisted Record Brief

34. Section VIII–Awards and Decorations

35. Section IX - Assignment Information

36. Section X – Remarks

38. Officer Record Brief (ORB)

39. Total Officer Personnel Management Information System II
TOPMIS II
Total Officer Personnel Management Information System II

40. Citrix Log-On Screen 1 3 2

41. Officer Record Brief (ORB)
ORB Search Screen
1. Click on the “Gear Box”
2. Double Click on “Officer Record Brief”
3. Double Click on second “Officer Record Brief”

42. Retrieving Single ORBs
1. Clicking once on a name displays a summary of
the officer’s information
2. Double clicking on a name displays the officer’s
ORB
1. Select Type – “Regular” or “Board”
2. Click on “Commissioned” or “Warrant”
3. Type in search criteria – Either SSN or Name
4. Click “Search”

43. Printing ORBs
1. To print multiple ORBs, select the first name and using either the “shift” key or the “Ctrl” key on the keyboard, select other names.
2. Once highlighted, select “Print” from the “File” menu

44. What letter completes the last box?
A R L
E A
A U M
T O
A T S
E D
Y S ?
T E
N T A
E R
C T E
I V
T I I
M E

45. Lead-In
The XO is going before the LTC promotion board. He wants to make sure his record is updated and accurate.
The S4 recently bought a house off post. He has moved and needs to know if his address has been updated.
The S3 just looked at his OER and wants to make sure he is getting credit for working in the correct duty position.

46. ORD (1 of 15) 1. Click on the “Gear Box” 2. Double Click on “ORD”
3. Double Click on second “ORD”
4. Double Click on the section you want to update
5. Input officer’s information then click “Search”
The ORD application allows users to view and update information on an officer. If a user has write access (update), the user can change records for officers within their authorized UIC. They can view all active officers, but only perform updates on those officers within their authorized UIC.

47. ORD (2 of 15)
01 – Officer Management
02 – Overseas Tour

48. 03B – Security Clearance Data
ORD (3 of 15)
03A – Service Data
03B – Security Clearance Data
The Service Data screen provides read only information on the officer’s service data and related dates. This information is top fed and cannot be
changed by the field user. To find what all the data elements mean, use the “TESS Search” tool.
The Security Clearance Data screen provides read only information on the officer’s security clearance. This information is top fed and cannot be changed by the field user. To find what all the data elements mean, use the “TESS Search” tool.

49. 04A – Personal Mailing Address
ORD (4 of 15)
03C – Promotion Data
04A – Personal Mailing Address
The Promotion Data screen provides read only information on the officer’s permanent dates of rank
to each grade. This information is top fed and cannot
be changed by the field user.
The Personal Mailing Address can be updated by the field user. Information can also be updated in eMILPO on the Personnel Services main menu. If updated in eMILPO, allow for hours for data to be refreshed in TOPMIS. Field users cannot change the officer’s address - this is top fed and reflects the officer’s AKO address.

50. 04B – Personal Info, Family, Spouse
ORD (5 of 15)
04B – Personal Info, Family, Spouse
05A – Joint Duty
The Personal Info, Family, Spouse screen has both read only fields and fields that can be updated by the field user. If the military member is married to another service member, the information is reflected in the “Military Spouse Data” area on the lower right. The “PRENAM” Field is generally reserved for those officers who have an official name change (i.e., choose their spouse’s surname after marriage).
The Joint Duty Screen is a read only screen. Updates for this screen are top fed. To find what all the data elements mean, use the “TESS Search” tool.

51. ORD (6 of 15) 05B – Adverse Action 06A – Foreign Language
The Adverse Action screen is a read only screen that provides information on any adverse action currently imposed on the officer. Field users can make inputs in eMILPO under the Personnel Services Main Menu. Guidance on initiating a FLAG is found in AR and the eMILPO Field User's Guide.
The Foreign Language screen provides information on the officer’s foreign language proficiency and can be updated by field users. Field users can also update information in eMILPO. Required documentation includes tests scorers obtained from a test control officer (TCO). Guidance on valid entries is contained in AR and the eMILPO Field User's Guide.

52. ORD (7 of 15) 06B – Aviation 07 – Military Education
The Aviation Screen is a read only screen that provides officers qualifications on Army rotary and fixed wing equipment, status, and gates used to determine pay. To find what the data elements mean, use the “TESS Search” tool.
The Military Education Screen allows you to update information on an officer’s military education. Field users can make inputs on DA and Local Schools that are not part of the Officer Education System. Field users cannot update officer military education in eMILPO.

53. 09 – Military Decorations
ORD (8 of 15)
08 – Civilian Education
09 – Military Decorations
The Military Decorations Screen allows field users to update information on an officer’s military decorations. Field users should update military decorations in eMILPO.
It is recommended that field users use eMILPO for updates since it allows you to input orders date and order number data (TOPMIS II does not give you these options).
The Civilian Education Screen allows you to update information on an officer’s civilian education. Field users can make inputs on DA and Local Schools that are not part of the Officer Education System. Field users cannot update an officer’s civilian degree in eMILPO from the Personnel Services main menu.

54. ORD (9 of 15) 10 – Military Awards 11 – Assignment History
The Military Awards Screen allows field users to update information on an officer’s military awards.
Field users can update military decorations in
eMILPO.
It is recommended that field users use eMILPO for updates since it allows you to input orders date and order number data (TOPMIS II does not give you
these options).
The Assignment History Screen allows field users to update information on an officer’s assignment history. Field users can update assignment history in eMILPO, but the functionality is not as simple as TOPMIS II. A field user cannot update the officer’s current
duty in TOPMIS.

55. ORD (10 of 15) 12A – Preferences 12B – Duty Address
The Preferences Screen allows field users with read only access to an officer’s preferences as listed with the automated officer preference statement. Officers can access the preference statement at the following web address:
AssignmentPreferenceWEB. The site utilizes AKO authentication to access.
The Duty Address Screen provides contact information on an officer’s current duty assignment. Unit and location fields are top fed. Field users can update
relevant fields to update duty phone.

56. ORD (11 of 15) 13 – Medical Training 14 – Deployment Data
The Deployment Data Screen is a read only screen that provides information on deployment data. This includes date and duration of the deployment, location, and type of deployment. This information directly affects a Soldier’s dwell time information. Deployment Data can be updated by authorized users of eMILPO.
The Medical Training Screen is a read only screen that provides information on formal medical training of medical corps officers. To find what all the data
elements mean, use the “TESS Search” tool.

57. ORD (12 of 15)
15 – Strength Management – Affiliation and Experience
The Strength Management Screen is a read only screen that provides information on officers and is used to manage their careers and assignment eligibility. The screen includes historical information on requisitions the officer has filled and is currently filling. To find what all the data elements mean, use the “TESS Search” tool.
The Affiliation and Experience Screen is a read only screen that provides information on the command at the BN or higher level, Training Center rotations, regimental affiliation, and any professional certifications the officer
holds. To find what all the data elements mean, the “TESS Search” tool.

58. ORD (13 of 15) 19 – Loss / Drawdown 23 - Retirement
The Loss/Drawdown Screen is a read only screen that provides information on an officer’s separation. To find what all the data elements mean, use the “TESS Search” tool.
The Retirement Screen is a read only screen that provides information on an officer’s retirement application to include date request received, status, and
approved retirement date. To find what all the data elements mean, use the “TESS Search” tool.

59. ORD (14 of 15)
24 – Acquisition Certification – Acquisition Waivers and Contracting
The Acquisition Certification Screen is a read only screen that provides information on acquisition officer’s certification. To find what all the data elements mean, use the “TESS Search” tool.
The Acquisition Waivers and Contracting Screen is a read only screen that provides information on acquisition officer’s schooling, qualifications, and any
waivers required or present.

60. 30 – Officer Availability - YMAV
ORD (15 of 15)
30 – Officer Availability - YMAV
The Officer Availability - YMAV (Year, Month Available) screen is a read only that provides information on when an officer is available to move for PCS. Under the Dynamic Distribution System (DDS), this data is no longer the main basis to determine an officer’s PCS eligibility.

61. Officer Record Brief

62. ORB Breakdown

63. What is the Officer Record Brief (ORB)?
Unscramble the tiles to reveal the definition

64. Summary
During the past blocks of instruction, you learned to interpret the ERB/ORB. You identified and covered all ten sections of a ERB/ORB which is extremely important tool for determining assignments, promotions, advancements and military schools for Soldiers.

65. Learning Objective Officer Record Brief (ORB).
ACTION: Interpret the Enlisted Record Brief (ERB) and
Officer Record Brief (ORB).
CONDITIONS: In a classroom environment given a requirement to interpret an ERB/ORB and access to an ERB/ORB printout, AR 11-6, AR , DA PAM 640-1, DA PAM , eMILPO Field User’s Guide, Student Handout 1 and 2, the eMILPO Training Database, TOPMIS II Training database and awareness of Operational Environment (OE) variables and actors.
STANDARD: Identify the types of data and define
information contained within the ten sections of the
ERB/ORB with 70% accuracy