1. CNI Spring Meeting Washington, D. C
CNI Spring Meeting Washington, D.C. 5 April The Global Reach of Electronic Theses and Dissertations (ETDs)
Edward A. Fox,
Digital Library Research Laboratory, Dept. of CS
Virginia Tech, Blacksburg, VA USA

2. Acknowledgements: Support
Selected Sponsors: Adobe, AOL, CAPES, CNI, CONACyT, DFG, IBM, Microsoft, NDLTD, NSF (IIS , , , ; ITR ; DUE , , , ), OCLC, SOLINET, SUN, SURA, UNESCO, US Dept. Ed. (FIPSE), VTLS
Our efforts have been made possible through the support of sponsors, faculty, staff, and students. We gratefully acknowledge their assistance and collaboration. IBM has donated a large amount of equipment. The largest grants have come from NSF, FIPSE, and SURA. Content has been shared by ACM in a variety of efforts related to learning about computing. Many companies, like Adobe, Microsoft, and OCLC, have provided software and related assistance.
A large number of colleagues have worked on the various projects discussed. Students, serving as research assistants, preparing a thesis or dissertation, or engaged in class projects, have helped develop many of the systems and publications about Virginia Tech digital library initiatives.

3. Outline Introduction, Context Electronic Theses and Dissertations
ETD Support and Services
NDLTD
Institutional Repositories
Research

4. Information Life Cycle
Creation
Active
Authoring
Modifying
Social Context
Using
Creating
Organizing
Indexing
Retention
/ Mining
Accessing
Filtering
Storing
Retrieving
Semi-
Active
Utilization
This is a simplification of the previous slide.
Distributing
Networking
Inactive
Searching

5. What are we doing?
Aiding universities to enhance graduate education, publishing and IPR efforts
Helping improve the availability and content of theses and dissertations
Educating ALL future scholars so they can publish electronically and effectively use digital libraries (i.e., are Information Literate and can be more expressive) 2 3 4 4 4

6. Library Goals Improve library services Better turn-around time
Always available
Reduce work
catalog from e-text
eliminate handling: mailing to ProQuest, bindery prep, check-out, check-in, reshelving, etc.
Save space
ETDs give libraries an avenue to demonstrate Information Age goals

11. A Digital Library Case Study
Project:
Networked Digital
Library of Theses
& Dissertations
(NDLTD)
Domain: graduate education, research
Genre:ETDs=electronic theses & dissertations
Submission:
Collection:

12. NDLTD: How can a university get involved?
Select planning/implementation team
Graduate School
Library
Computing / Information Technology
Institutional Research / Educ. Tech.
Join online, give us contact names
Adapt Virginia Tech or other proven approach
Build interest and consensus
Start trial / allow optional submission 17 17 17 22 16

14. Student Gets Committee Signatures and Submits ETD
Approval
form
Signed
Grad School 10

15. Digital library access control
Library Catalogs ETD, Access is
Opened to the New Research
WWW
NDLTD
Digital library access control 12

16. What is an ETD? What it can look like:
What is an ETD? What it can look like:
It can have the appearance of a paper document.
It can contain a video clip.
It can contain sound.
It can contain thumbnail pages and links to aid navigation.
It can have a unique layout.
It can have photomicrographs.
It can contain a simulation.
The library resources used in an ETD initiative can include

17.
Unique layout
Links wing an doutside the work
What resources does it take to initiate and support ETDs?

18. ETD Union Collection (OAI)

19. Union catalog: OCLC OCLC will expand OAI data provider on TDs.
Is getting data from WorldCat (so, from many sites!).
Will harvest from all others who contact them.
Need DC and either ETD-MS or MARC.
Has a set for ETDs.

21. OCLC SRU Interface

22. Example Open Digital Library
Program
Document
ETD-1
ETD-2
Image
ETD-3
Video
ETD-4
ODLRecent
USER INTERFACE
Recent
ODLUnion
PMH
Filter
PMH
ODLUnion
Browse
Union
PMH
ODLBrowse
PMH
ODLUnion
Filter
PMH
Search
ODLSearch
ETD DL for the Networked Digital Library of Theses and Dissertations (
Students and
researchers
ETD collections

24. ETD Union Search Mirror Site in China (CALIS) (http://ndltd.calis.edu.cn – popular site!)

26. VTLS Union Catalog Content Languages
The VTLS NDLTD Union Catalog has data in 6 different languages. These are:
English
German
Greek
Korean
Portuguese
Spanish
Examples follow

27. Language = German; hits = 137

28. Full record display

29. UNESCO and ETDs (by Axel Plathe at ETD2003)
Promoting the use of the Internet as a tool for disseminating scientific knowledge
Facilitating the transfer of ETD expertise from developed to developing countries
1998: Member of the NDLTD Steering Committee
1999: First UNESCO ETD meeting on ETD internationalisation
2002: “UNESCO Guide to Electronic Theses and Dissertations”
2003: Model training programmes and training courses
2003: Sponsor pilot projects
2003: Pilot projects (Africa, Europe, Latin-America)

32. NDLTD Incorporation
Networked Digital Library of Theses and Dissertations incorporated May 20, 2003 in Virginia, USA
Charitable and educational purposes (501 c 3)
Officers
Executive Director (Ed Fox)
Secretary (Gail McMillan)
Treasurer (Scott Eldredge)

33. Board of Directors Suzie Allard (ETD 2004, U. Kentucky)
Denise A. D. Bedford (World Bank)
Julia C. Blixrud (ARL, SPARC)
José Luis Borbinha (Natl Lib Portugal)
Alex Byrne (ETD 2005, ADT: Australia)
Tony Cargnelutti (ETD 2005, Australia)
Vinod Chachra (VTLS)
Susan Copeland (RGU, UK)
Jude Edminster (Bowling Green St. U.)
Scott Eldredge (Treasurer, ETD 2002, BYU)
Edward A. Fox (Exec Director,Virginia Tech)
John H. Hagen (West Virginia U.)
Thomas B. Hickey (OCLC)
Christine Jewell (U. Waterloo, Canada)
Delphine Lewis (ProQuest)
Joan K. Lippincott (CNI)
Mike Looney (Adobe)
Gail McMillan (Secretary, Virginia Tech)
Joseph Moxley (ETD 2000, USF)
Eva Müller (U. Uppsala, Sweden)
Ana Pavani (PUC Rio, Brazil)
Axel Plathe (UNESCO, Paris)
Sharon Reeves (National Library Canada)
Peter Schirmbacher (ETD 2003, Humboldt)
Hussein Suleman (U.Cape Town, S. Africa)
Shalini R. Urs (U. Mysore, India)
Eric F. Van de Velde (ETD 2001, Caltech)

34. NDLTD Committees (Chairs)
Awards (John Hagen)
Conferences (Tony Cargnelutti)
Development (Peter Schirmbacher)
Executive (Edward Fox)
Finance (Scott Eldredge)
Implementation (Ana Pavani)
Membership (Shalini Urs)
Nominating (Sharon Reeves)
Standards (Thomas B. Hickey)
Union Catalog (Vinod Chachra)

35. Selected Projects / Sponsors
Australia (ADT)
Brazil (BDT, IBICT)
Canada
Catalunya
Chile (Cybertesis)
Germany
India (Vidyanidhi)
Korea
OhioLINK: 79 colleges/univs
Portugal (National Library)
South Africa
UK (British Library, JISC, Edinburgh, …)
UNESCO (especially Latin America, Eastern Europe, Africa)
Venezuela

36. Some Countries Namibia Australia Netherlands Belgium Norway Brazil
Poland
Russia
Singapore
S. Africa
S. Korea
Spain
Sudan
Sweden
Switzerland
Taiwan
Thailand
Turkey UK
USA
Venezuela
Yugoslavia
Australia
Belgium
Brazil
Canada
Chile
China, Hong Kong
Columbia
Finland
France
Germany
Greece
India
Italy
Jamaica
Korea
Lithuania
Malaysia
Mexico

37. Some Institutional Members
British Library
Cinemedia
Coalition for Networked Information (CNI)
Committee on Institutional Cooperation (CIC)
Consorci de Biblioteques Universitàries de Catalunya
Diplomica.com
Dissertation.com
Dissertationen Online (Germany)
ETDweb, a Division of Answer4.com
Ibero-American Science & Technology Education Consortium (ISTEC)
National Documentation Centre (NDC), Greece
National Library of Portugal (for all universities)
OCLC Online Computer Library Center
OhioLINK
Organization of American States (SEDI/OAS)
Southeastern Library Network (SOLINET)
UNESCO ( 13 11 16 11

38. Why ETD? Short Answer For Students: For Universities: For the World:
Gain knowledge and skills for the Information Age
Richer communication (digital information, multimedia, …)
For Universities:
Easy way to enter the digital library field and benefit thereby
For the World:
Global digital library – large, useful, many services
General:
Save time and money
Increased visibility for all associated with research results

40. Institutional Repositories - 1
“Institutional repositories are digital collections that capture and preserve the intellectual output of a single university or a multiple institution community of colleges and universities.”
Crow, R. “Institutional repository checklist and resource guide”, SPARC, Washington, D.C., USA

41. Institutional Repositories - 2
“A university-based institutional repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members. It is most essentially an organizational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organization and access or distribution.”
Lynch, C.A. In ARL Bimonthly Report 226, pp. 1-7, Feb. 2003,

42. What is a Digital Object Repository?
Also called: digital rep., digital asset rep., institutional repository
Stores and maintains digital objects (assets)
Provides external interface for Digital Objects
Creation, Modification, Access
Enforces access policies
Provides for content type disseminations
Adapted from Slide by V. Chachra, VTLS

43. Goals of Institutional Repositories (by Steven Harnad, U. Southampton)
Self Archiving of Institutional Research
Thesis and Dissertations (VTLS NDLTD Project)
Article preprints and post prints
Internal documents and maps
Management of digital collections
Preservation of materials – decentralized approach
Housing of teaching materials
Electronic Publishing of journals, books, posters, maps, audio, video and other multimedia objects
Adapted from Slide by V. Chachra, VTLS

47. Research: Connect w. LOCKSS
Lots of copies keep stuff safe
Stanford (Vicky Reich)
Initial focus on lower levels
Initial content: journals
Emory (Martin Halbert)
Help deploy and adapt
Help apply in other contexts
Another registry
Set of publisher manifests (information providers)
Set of storage systems (archival storage)
Helping us explore connection with ETDs

48. Other Research: Cluster NDLTD-Computing

49. Summary Introduction, Context Electronic Theses and Dissertations
ETD Support and Services
NDLTD
Institutional Repositories
Research