1. Child Care Financial Assistance (CCFA) - Agile ITD - PM Connect November 7, 2013

2. Modernization Effort Same basic functionality
Improved overall performance and maintainability
Reduction in fraud and waste
9/20/2018

3. ENGAGE! VALIDATE! ADAPT! Why did we use Agile?
Engage the End User in the process
Validate early and often
Adapt to manage change
ENGAGE! VALIDATE! ADAPT!
9/20/2018

4. Agile is feature driven development
Product features
Work is organized through a list of Features the customer needs– presented as:
User stories
Defects
Feedback
Agile is feature driven development
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5. Sprints are used to timebox work
From user stories to actual work to be done
SPRINT BACKLOG - Work that the team commits to complete during a 10 – day (2 weeks) Sprint
Sprints allow for continuous reassessment and improvement
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6. Daily Standup - Time boxed – 15 minutes
Each Team Member Answers three Questions:
What did I do yesterday?
What am I doing today?
What is blocking me?
Increases transparency and communication amongst the team
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7. Sprint Planning – Session 1
Sprint Review
Demo the incremental functionality accomplished during the Sprint
Retrospective
What went right?
What did not go very well?
Correct course
Continuous Improvement
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8. Sprint Planning – Session 2
Set the Goals for the next Sprint
Create new Sprint backlog
Task breakout to meet GOAL
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9. How the methodology is implemented?
CCFA Agile Process
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10. CCFA – Adaptive AGILE Traditional AGILE Adaptive Agile 10 max 13 +
Team Size
10 max
13 +
Requirements Driver
Product Owner
Regulations and policies provided to BAs
Facilitator
Scrum Master
Sr. Project Manager
Project Oversight
Strictly Self Organizing
Structured
Project Documentation and Artifacts
Light
Medium
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11. From Sticky Notes to Team Foundation Server
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12. Team Foundation Server (TFS) Task Board
Resource Allocation and status for tasks (backlog)
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13. PROJECT RESET How did we self correct? From SELF ORGANIZING TEAM To
Plan A
From
SELF ORGANIZING TEAM
Plan B
PROJECT RESET To
MORE STRUCTURED TEAM
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14. IT Project Management Team IT Business Analysis Team
Project Governance
Oversight Committee
Legal – General Counsel
ITD – Capital PMO Office
Fiscal- EOE CFO
EOE Representative
Steering Committee
EEC
CIO
CFO
Gen Counsel
ITD
Chief Capital Planning Officer
Project Advisor
EOE
Secretariat CIO
(Executive Sponsor)
IT Project Management Team
Business Team
IT Development Team
IT Business Analysis Team
IT Quality Assurance
ITD Technical
Architect
Project governance provides a framework for the organization of responsibilities and decision-making capabilities and ensures reviews and approvals occur at appropriate stages of the project. 

15. Team at work
9/20/2018

16. Don’t get lost in the weeds Don’t meet for the sake of meeting
What Not to Do
Don’t get lost in the weeds
Don’t meet for the sake of meeting
Don’t rush architecture
Don’t be rigid
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17. Must-Haves vs. Nice-to-Haves Parking Lot 80/20
TIPS
KIS (Keep It Simple)
Must-Haves vs. Nice-to-Haves
Parking Lot
80/20
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18. “Leading the Way with CCFA”
Carmel Sullivan, EEC General Counsel
(Steering Committee meeting on 9/4/13)
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19. CCFA Project Team with EEC CIO
9/20/2018