Spring 2018 State Assessments

Spring 2018 State Assessments
Presented by Cindy Blair & Rob Forti

New for this Year Dictionaries for all grades for reading and writing. This includes students in grades 3 – 5. No longer an accommodations. Ration is 1 to 5 but we recommend 1 to 1. Contaminated State Testing Materials – no longer returned to vendor. See new requirements form and notification procedures. Online accommodations changes – spell check added and language and content combined into one accommodation. No seals on booklets with multiple assessments. See and train teacher about “STOP” sign.

Security Training Modules
Web-based Texas Test Administrator Online Training Modules All three modules must be completed by certified campus personnel by the start of the testing window.

It’s the law! Procedures for maintaining the security and confidentiality of assessments are specified in the Test Security Supplement, the District and Campus Coordinator Manual, and in the appropriate test administration materials. This training does not replace your responsibility to read and comply with all manuals.

PRINCIPAL’S RESPONSIBILITIES
Receive annual training in test security & administration procedures Ensure that test security is maintained Oversee the implementation of the test administration process as stated in the District and Campus Coordinator Manual (DCCM), test administrator manuals and Security Supplement Establish in conjunction with the CTC, test administration processes specific to the campus Oversee the training of campus personnel in cooperation with the CTC Report any suspected violation of test security to the DTC

The following govern test security
General Security Information The following govern test security Texas Education Code (TEC) Chapter 39, Subchapter B Texas Administrative Code (TAC) 19 Subchapter 101, Assessment Family Educational Rights and Privacy Act of 1974 (FERPA) Texas Penal Code Tampering

Penalties for Prohibited Conduct
Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term Issuance of an inscribed or non-inscribed reprimand Suspension of a Texas educator certificate for a set term; or Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently Release or disclosure of confidential test content is a Class C misdemeanor and could result in criminal prosecution under TEC ξ , Section of the Texas Government Code, and Section of the Texas Penal Code. SBEC may take any of the above action if a educator fails to cooperate with TEA in an investigation

What is NOT active monitoring?
Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator and administrators. What is NOT active monitoring? Anything that takes the test administrator’s attention away from the students during testing. Examples include: Working on the computer, using cell phones, or checking Reading a book, magazine, or newspaper Grading papers or working on lesson plans Leaving the room without a trained substitute test administrator in the room Leaving students unattended during meals or breaks

Secure Information Content of the online and paper tests are secure and confidentiality must be maintained Student Test Tickets are to be kept secure All student data in the TOMS system or entered into the system is confidential Passwords and user IDs are secure and should be kept confidential. DO NOT SHARE! Any accessibility features used and written upon during the assessment must be collected and destroyed after the completion of the test Test tickets must be shredded after the test

Emphasize the importance of reading all manuals and attending training
BEFORE Testing Emphasize the importance of reading all manuals and attending training Account for all test material Designate an area with limited access to store testing materials (includes collections and tickets) Verify the accuracy of student information Verify testing requirements for students receiving accommodations Verify the accuracy of test exclusions and exceptions

DURING Testing Ensure each student receives the correct assessment, the correct answer document (E11), and the correct testing ticket Emphasize and verify active monitoring (test monitoring logs for administrators) Ensure only trained certified test administrators are allowed to serve as relief personnel Ensure all testing personnel understand that they may NOT: - provide assistance in any form - view the tests without authorization - discuss confidential student information - check for strategies

AFTER Testing No unauthorized viewing (only TEA may permit)
No scoring of student responses Shred student test tickets, scratch paper or reference material that has been written on No discussion of confidential student information Account for all test materials Ensure an answer document has been submitted for all students that tested – must use roster Ensure all transcriptions from paper to online are to the correct student and complete

Testing Irregularities
Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities The following are viewed as a “procedural” irregularity - improper accounting of secure materials - eligibility error - monitoring error - accommodation error - test procedural error

Testing Irregularities
Serious Examples Directly or indirectly assisting students with responses to test questions Tampering with student responses Viewing secure content unless specifically authorized Discussing or disclosing secure test content or student responses Formally or informally scoring student tests Duplicating or recording test content Falsifying TELPAS holistic ratings or STAAR Alternate 2 student responses Fraudulently exempting or preventing a student from participating in the administration of a required state assessment Receiving or providing unallowable assistance during the TELPAS calibration activities Encouraging or assisting an individual to engage in the conduct described above Failing to report to an appropriate authority any of the above

CTC will assess the situation, investigate and contact the DTC
Reporting Irregularities A test irregularity is reported by you CTC will assess the situation, investigate and contact the DTC If the irregularity is ruled an incident provide a statement and any supporting documentation requested (seating chart…) Remain calm and contact the CTC CTCs will obtain the facts, secure any evidence and determine the necessary steps Statements must be typed, dated, include “as a test administrator”, and both your printed and signed name. Do not provide any student identification in your statement. Do not discuss with anyone until cleared by the DTC CTCs will scan statements and incident form to the DTC by the end of the day the incident occurred Testing binders are kept on campus for 5 years and are TEA auditable Turn in statement and documents the day the incident occurred

Reporting & Documentation
If You become aware of any irregularities, you must contact the CTC immediately with the who, when, where, what and why. If the irregularity is deemed an incident the following documentation is required: Signed statement(s) from individual(s) involved (typed, printed and signed name, role during testing, and dated) Statements will not include names or IDs of students

Security Oaths TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test A person must sign all oaths that apply to their role(s) (Test Administrator (TA), Principal, CTC, etc) The ability to view a test booklet for providing any oral or transcription requires additional training and completion of the addition information on the oath prior to the assessment window. All TAs will be trained in “oral” administration and sign the bottom box of the oath

Security Oaths Initial each line Sign and clearly print name
Must be trained and sign prior to administration. Train all due to writing prompts, 3rd grade mathematics and partial orals

Test Dates STAAR 3 -8 April May Elementary Middle April 10 Writing 4th
Math 5th Writing 7th Math 8th April 11 Reading 5th Reading 8th Test Dates STAAR 3 -8 May Elementary Middle May 14 Math 3rd & 4th Math 5th (re-testers) Math 6th & 7th Math 8th (re-testers) May 15 Reading 3rd & 4th Reading 5th (re-testers) Reading 6th & 7th Reading 8th (re-testers) May 16 Science 5th Science 8th May 17 Social Studies 8th

English I Make-Ups/Check In
April Subject April 10 English I April 11 English I Make-Ups/Check In April 12 English II English I Make-Ups Test Dates EOC If a conflict exist between the English I EOC and 8th grade math, students take the EOC and makeup the math test on the 11th. May Subject May 7 US History May 8 Biology/Check In May 9 Algebra I/Check In If a conflict exist between an EOC and AP, student(s) will take the EOC first and take the AP during AP’s late window.

Important Dates Administration E11 Test Administrator Training
April EOCs Mar 9 Apr 6 April STAAR May EOCs Apr 13 May 4 May STAAR Apr 20 May 11

Each test is allowed four hours (5 hours for English I and II) (unless they have extended time)
A clock or timer must be used to monitor test time Time starts after the test administrator has read all of the directions and tells students: “…you may begin” or “You may now put on your headphones” Test administrators must communicate orally or in writing the amount of time left to test (one hour intervals then smaller increments) Students with extended time as an accommodation must start testing as soon as possible START and STOP times MUST be recorded on the seating chart for each student and for the class as a whole Late students must test if there is enough time left in the school day Time Limits

Breaks included in the time limit (not allowed to stop the time clock)
Water breaks Restroom breaks Snack breaks Short physical or mental breaks Breaks NOT included in the time limit (required to stop and restart the time clock; STOP & RESTART times must be recorded on the seating chart) Meals Emergency situations that significantly interrupt testing Consolidation Medical breaks Breaks

Time Reporting Gr. 3 - 5 A and/or B
Mark “O” if a student takes more than 2 hours to complete their test(s) For each subject tested Gr A and/or B Mark “O” if a student takes more than 3 hours to complete their test(s) For each subject tested Time Reporting

Principal Responsibilities
Oversee training and the implementation of test administration processes as stated in the manuals Attend trainings and sign oath Ensure security and confidentiality of the tests and materials Monitors the test administrators Report any suspected violations to the DTC Approve campus logistics and ensure the proper testing environment: Testing rooms are quiet, well ventilated and comfortable. A “Testing- Do Not Disturb” is posted outside each room Bulletin boards and instructional displays are covered or removed from any location students may pass while testing All desks used for testing are clear of books and other material not required for the test

CTC Responsibilities Be the contact person for all test-related communications at your campus Plan, train and facilitate state test administrations Read and become familiar with all appropriate manuals Ensure the security of test materials Supervise and actively monitor testing Report ant testing irregularities and violations immediately to the DTC Supervise the verification of precoded information by campus personnel Account for all test material and for the accurate completion of all answer documents

Attend test coordinator trainings and train campus test administrators
Receive, manage and secure testing materials Prepare answer documents for testing, this includes checking that the student’s data is current Coordinate all campus testing logistics Establish and monitor testing procedures to ensure test security Verify appropriate score codes, test taken information codes, testing accommodations codes, and all other coding is correct on answer documents Prepare and return all testing materials to the testing office • Manage TOMS (the ETS management system) for online testing • Prepare statements for incidents as necessary

Test Administrator Responsibilities
Read the Test Administrator Manual prior to any test administrations Attend training conducted by your campus test coordinator Receive secure testing materials from your campus test coordinator Observe all rules regarding test security and confidential integrity of the state testing system Prepare the testing environment (cover instructional displays as needed) Administer the tests in strict compliance with the directions in the Test Administrator Manual Supervise and actively monitor students during testing

Do not provide any unauthorized assistance to students during testing
Do not view the test, discuss the test, or score a student test either before, during, or after testing Ensure students have marked answers on the answer document Complete answer documents in accordance with the manual (mark score code, test version, accommodations, etc.) Return all testing materials to the campus test coordinator (CTC) immediately after students finish testing Accurately and completely fill out all required documentation for testing Report testing irregularities immediately to the CTC Prepare statements for submission to CTC if involved in a testing irregularity the day it occurs

Preparing for Test Day Rosters
Verify the number of students and the test they are assigned to test Verify accommodations assigned to students Accessibility Features Dictionaries – type and authorized for use on test Calculators (if authorized) – type and numbers

Logistics Who can relief you? Who are the hallway monitors?
How will late arrivals be handled? What will you do for absent students?

Logistics What will be included in testing bins?
(pencils, highlighters, scratch paper, forms, signage, test materials, student test tickets) Where and when will Check-Out happen? Who will ensure the testing environment is ready? (instructional displays covered as needed, there are enough desks/chairs, etc)

MEALS How will lunch and BIC be done?
Student must be kept together and closely monitored during lunch Students must not be allowed to discuss the test Test materials should be collected and kept secure MEALS

Campus Procedures Include things such as: Check Out/In Process
Logistics Duty Schedules Cell Phone Policy Testing Environment (covering instructional material) Time limits BIC, Lunch, Recess, Specials What students do after testing Procedures for late students Calculator procedures Dictionary procedures Campus Procedures

Test Administrators MUST read the Guide to the Test Administration Directions starting on page 42 or 43 (3-5) Test Administrators must read word for word all directions in bold following the word “SAY” Be aware of the different sets of directions for the various types of administrations (STAAR, Spanish, Online). Be aware of the different callout boxes for specific subjects Reading Directions

What a TA can say during the assessment
“Remember that you must record your responses on the answer document.” “Be sure to erase any stray marks that you might have accidentally made on your answer document.” “I can’t answer that for you; just do the best you can.”

Any student can request to have the writing prompt read or signed to them
It is allowable to read the entire prompt or any part of the prompt as many times as necessary It is allowable to read all text on the prompt page Not allowable to read aloud to the entire class Must have been trained and signed oath The Writing Prompt

Accessibility Features
Are test procedures and materials, they are NOT accommodations. They may be provided to all students. It is not necessary to indicate the use of these on a student answer document. See DCCM page O-14 or TA manual page 13 for a complete list Do not confuse Accessibility Features with Designated Supports Account for all materials out/in

Refer to the 2018 State Assessment Reference Guide for allowable accommodations and eligibility Accommodations for all students must be assigned by an authorized committee (MTSS, LPAC, ARDC, or 504) Accommodations

FULL and PARTIAL oral cannot be grouped in the same testing room
FULL ORAL all questions and answer choices A student’s IEP/IAP may have assigned the option to “change” level of support during the test Students who are able to “change” level of support based on documentation in IEP/IAP can go back and forth Test administrator receives a test booklet to read from PARTIAL ORAL Questions, answer choices, words or phrases Students cannot change from “PARTIAL” to “ALL” Test administrator reads over the student’s shoulder upon the student’s request TAs will have a stand alone manual for administering an OA and will require additional training FULL and PARTIAL oral cannot be grouped in the same testing room Oral Administration

Oral Administration TA Manual
Test administrators assigned to an oral/signed administration of STAAR (partial, full or writing prompt) are required to be trained in the appropriate procedures. TAs of “full orals” must have the Oral Administration TA manual along with the STAAR Test Administration manual Can be found and downloaded from Oral Administration TA Manual

This manual specifically addresses the administration of assessments to students who meet the eligibility requirements for an oral/signed administration. Additionally, information in this manual also applies to the following administrations. The test administrator may provide a signed administration of the entire test for deaf and hard- of-hearing students who cannot access the text-to- speech function. The test administrator may read required reference materials and allowable accommodations for all students.

Use the Same Test Form (01)
When orally administering for a “full oral” when there is more than one test form available, the test administrator must have a test booklet with the same form number as the students. Campus coordinators are responsible for distributing test booklets with the same form number. For STAAR and STAAR Spanish, form 01 is the overage in all shipments. This should be the form that is used for oral administration groupings. For paper versions of STAAR with Embedded Supports, there is only one form. Therefore, the test administrator and the students should automatically have the same form.

When orally administering a “partial oral” assessment for administrations where there are more than one test form available, it is acceptable to read over the student’s shoulder. When orally administering a braille assessment, the test administrator should use the regular-print test booklet that is included with the shipment of braille materials. Test administrators must also refer to the specific braille instructions provided in the braille materials. Partial Oral

Test Security All security measures outlined in the STAAR Test Administrator manuals must be followed. Any type of oral administration in which the test administrator has to view a secure state assessment requires that the test administrator sign the oath and the bottom section of the oath for test administrators who are authorized to view secure state assessments. Responding to test questions, making notes about test questions, and discussing the content of the assessment at any time are prohibited. In addition, test administrators may not write notes or calculations in a test booklet. Test administrators must not rephrase, clarify, or interpret any test content. Unauthorized verbal and nonverbal assistance may not be provided to students.

Grouping Students for a Test Administration
An assessment may be orally administered to a small group provided that every student in the small group is eligible for an oral administration. Test administrators must be made aware of the reading needs of the student as well as any requirements that are documented in the student’s paperwork. This includes, if applicable to the oral administration, understanding the level of the student’s reading support and whether that level of reading support can change during testing, based on the documentation in the student’s paperwork. When reading aloud test content, the test administrator may wait to read aloud the next question and answer choices until all students are ready. Test administrators may also walk around the room and quietly read aloud the questions and answer choices to students at their own pace. A student who receives an oral administration may complete the assessment in a separate setting to eliminate distractions to other students and to ensure confidentiality of the test.

What may be read aloud during an Oral Administration?
Depending on the content area, test administrators may read aloud all or only certain parts of a state assessment. Mathematics, science, and social studies: The entire mathematics, science, and social studies assessments may be read aloud to a student. Reading: For reading assessments (including the reading section of English I and English II), only the questions and answer choices may be read aloud. The reading selections may NEVER be read aloud to a student. Writing: Reference materials only. No part of the revising or editing section of a writing assessment (including the writing section of English I and English II) may be read aloud. However, reading aloud the expository or persuasive writing prompt is an allowable test administration procedure for any student who requests this assistance. For paper – reference materials only may be read to the student.

What constitutes a test question
It is important to understand what constitutes a test question. A test administrator must understand that any part of the test question may be read aloud. This applies to words in the questions and the answer choices, including words in graphics (e.g., table, graph, grid, diagram, map, photograph, cartoon, or picture) and boxed text pulled directly from a selection. Always refer to the Oral Administration Guide

Test Administration Procedures
If a student needs all of the test questions read aloud, the test questions must be read aloud in the order they are presented. For reading assessments, the student must independently read the selection first, and then the test administrator may read aloud each test question in the order presented. If a student is working through the assessment independently, requesting only certain words, phrases, or sentences to be read at various times, the test administrator will read aloud what the student requests when he or she requests it. No particular order must be followed.

Test Administration Procedures
Test administrators may read aloud any word, phrase, or sentence in the test questions and answer choices as many times as needed. At the end of the assessment, the test administrator may go back to reread a question and its answer choices at a student’s request. Test administrators must be familiar with content- specific terms and symbols associated with the subject-area assessment. Test administrators must keep their voice inflection neutral; however, words that are boldfaced, italicized, or printed entirely in capital letters must be emphasized.

Oral Administration (DS) Code on Answer Document
If directed to do so by the campus coordinator, the test administrator will code “DS” in the ACCOMM. Field as available on the student’s answer document or in the online system, if applicable.

Calculators are required for the following STAAR assessments: grade 8 mathematics, Algebra I, Algebra II, and biology. For the math assessments the ratio is 1 to 1 Graphing Calculator For biology students must have access to a calculator with four-function, scientific, or graphing capability at a 1 to 5 ratio STAAR Online test takers must be provided with a handheld graphing calculator for math and biology with one of the above mentioned calculators All calculators must be “hard” cleared prior to the test and by the test administrator prior to the calculators leaving the testing room Calculators are not permitted for students taking the STAAR grades 3–7 mathematics assessments or the STAAR grade 5 science assessments unless the student meets the eligibility criteria for the accommodation. Calculator Policy

Dictionaries Refer to TEA Dictionary Policy Ratio 1 to 5
Dictionaries must be available to ALL students taking STAAR reading assessments, STAAR writing assessments, STAAR English I and II assessments Ratio 1 to 5 Dictionaries

Answer Documents If a student is NEW to TEXAS, it must be marked
Students MUST fill out the test booklet number as per the directions in the manual Precoded Student Information will appear here If a student is NEW to TEXAS, it must be marked

Gridding Score Codes, Test Taken Information, and Accommodations
The SCORE CODE field in the FOR SCHOOL USE ONLY section indicates whether a student’s test should be scored. For each content-area assessment, select only one score code. The score codes are as follows: A = Absent O = Other: * = Student did not test on the answer document for the subject indicated. P = Student previously achieved satisfactory performance in the subject (SSI retests only MAY). S = Test to be scored

Marking Accommodations
Accommodations are marked if they are assigned to the student, not if the student used them

Gridding Score Codes for Combination of Paper and Online
Gridding Answer Documents for Students in Grades 3–8 Taking a Combination of Paper and Online For students who are testing in both paper and online modes during the same administration, the SCORE CODE field will need to be gridded accordingly. For example, if a student is taking a STAAR reading assessment on paper and a STAAR mathematics assessment online, the asterisk (*) will need to be filled in under the “M” column in the SCORE CODE field on the answer document.

Gridding the TEST TAKEN INFO
Test administrators or other campus personnel will complete the information by marking whether the student took an English or Spanish version of the test (grades 3–5), if the student tested (or will test) above grade level for a subject, and marking the form number (primary administrations only) in the TEST TAKEN INFO field.

Gridding Above Grade Level Info
Complete TEST TAKEN INFO field. Complete the FORM# field for reading. Grid EOC/ABOVE GRADE for mathematics. Complete the “O” SCORE CODE for mathematics because the student did not test at this grade level for this subject (above grade level). Complete the appropriate SCORE CODE for reading.

Online tests are accessed from the secure browser which will appear as an icon on the desktop
Students will use the Student Test Tickets to log in Student Test Tickets are secure documents, must be checked out on a material control form and shredded after testing is over Each student will need headphones for Text-to- Speech Students must still adhere to the four or five hour time limit (unless they have the Extra Time assigned to them as an accommodations) TAs will assist students in submitting and ending their online test Online Test Reminders

STAAR Online Reminders
Students independently control the text to speech feature TAs can re-read directions for STAAR Online at any time TAs can read aloud information in the Help Tool for students who request it but most of these have a TTS option (Refer to the manual first) Students may receive other Designated Support or allowable materials Reference Material for math and science tests are embedded, however, they can be downloaded and printed for students who need a paper copy - see ETS Resources STAAR Online Reminders

STAAR Online Reminders

Preparing Answer Documents for Return
Verify that you have an answer document for all of your students Make sure all answer documents are accounted for (including unused answer documents). Make sure the correct score code is marked on each answer document and test booklet number has been indicated Verify that student information, test taken information, “New to Texas” indicator, time and accommodations coding on answer documents is accurate Return all answer documents in alphabetic order. Place all absent coded documents on top. Preparing Answer Documents for Return

Preparing Booklets for Return
Before returning test booklets, verify that no answer documents or scratch paper have inadvertently been left in test booklets Place booklets into numerical order Preparing Booklets for Return

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Spring 2018 State Assessments

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