1. What is my Year End for, How do I do it and What Does it do?
Jo deRuiter
Heartland Business Systems
@GPUG

2. And, just who am I?
10 years as an end user and 10 years as a consultant with several GP Partners
Senior Consultant with Heartland Business Systems.
Both a functional and technical consultant focusing on Dynamics GP and it’s third party products and integrations
An avid cos-player and massive SCA/History Geek!

3. Agenda Year End Update Installation Upgrade Inventory Control
Receivables Management
Payables Management
Fixed Assets
Analytical Accounting
General Ledger
US Payroll/Canadian Payroll
Q&A
GP Year End can be crazy and hectic.
GP Year End has Two Parts to it – the Update and the Closing work

4. 2017 Year End Update Install & Upgrade Tips

5. The Year End Update Scoop
This Update is All Inclusive of Prior Updates
US Payroll:
There are many changes for the Affordable Care Act
If you use GP for ACA this update is required
There are changes to the Electronic File Format
There are no form changes for W-2’s
Payroll Tax Updates
Canadian Payroll:
Bug Fixes especially around Analytical Accounting
FA – Luxury Auto Depreciation Changes
Payables Management:
No 1099 Form Changes
ACA Chhanges for 2017.
1. Form changes - There were changes to the instructions on the back and small alignment changes to the front of the form.
2. Inactive employees - inactive employees and to not print a 1095-C form.  you cannot leave a box blank/empty, so when employee Joe leaves the company, what customers do is put 2A in Box 16 - meaning Employee not employed during the month.  When you click the PRINT button for the 1095-C form, if an employee is 2A for all 12 months, the form will not print. 
3. Multiple insurance plans (dental and vision examples) dishevel the 1095-C reporting. 4. Microsoft Dynamics GP will NOT support the electronic filing for the 2017 year for ACA. Greenshades and Integrity-Data will allow you to track ACA in Microsoft Dynamics GP, and just do the electronic filing for you at a lower cost option. Greenshades - /             Integrity Data -
5. Plan start month is not required again this year so we are not populating it.
6. Similar to prior years, the all 12 month checkbox is not required for employee so we are populating each individual amount for employee, but on the dependent the covered all 12 month box will be populated.
7. If you would like editing capability of your 1095-C data prior to creating the year end wage file, check out this free one-window utility. (This is not a Microsoft supported tool)

6. The Year End Update Scoop
Bug Fixes in 2016, 2015, 2013
2016 Fixes
Distribution Series: the error around “GetDates” arguments when printing the Historical Stock Status Report
Project Time and Expense: Billing Notes may not be created correctly when using the PTE templates
Bank Recon: You may experience slow performance when printing checkbook posting and reprint journals
VAT Daybook: Multiple issues addressed
eConnect issue when setting up the incoming Queue where nothing is integrating in
2015 Fixes
2013
No Bug Fixes for 2013
2018
Will include the 2017 Year End Update when released
There are two issues that are fixed in both 2015 and 2016 – The Distribution Series error when printing the Historical Stock Status Report and an eConnect issue where nothing integrates in when setting up the incoming Queue
There are two more issues corrected for 2016 – so if you use Project Time and Expense the Billing notes are now fixed in the templates
Also in 2016 the Bank Recon slowness when printing the posting journals is corrected and multiple issues were corrected in the VAT Daybook
There are no bug fixes for GP2013 since it is being discontinued
Thankfully, GP2018 will already come shipped with the GP2017 YE Update in it

7. Speaking of Versions..... Support for GP 2013 is ending in April 2018
This is it’s LAST year end Update with just 1 more Payroll Tax Table update due around March 2018
GP2015, 2015R2 are supported
GP2016, 2016R2 are supported
GP2018 is Releasing in Early December 2017 and is inclusive of this year end update

8. Install and Upgrade Overview
All Updates are cumulative
All prior service packs, hotfixes, compliance, and year end updates are included in the most recent release
The update must be installed at all servers and workstations that have a Microsoft Dynamics GP installation otherwise a version error will occur
Put the stress on updated at ALL and should be done on the server first and Utilities Run there

9. Pre-Install & Upgrade Tips
Backup the DYNAMICS database and all company databases
Export all modified reports and forms to package files (Microsoft Dynamics GP | Tools | Customize | Customization Maintenance)
Backup the modified reports and forms .DIC files (Refer to the Dynamics.set file for the path to the modified .DIC files)
Configure a test environment to test the upgrade prior to installing in the live environment
Two parts to planning the upgdate – pre-install work and post-install work.
We’ll run over how to perform some of these functions in a moment
Precautions are taken to prevent a lot of troubleshooting and repair later if things to awry

10. How do I? Links to Assist with the Following: Backing Up Databases
Two Methods
From SQL Management Studio
From within GP
A Link to Information on Both is Here
Configuring a Test Database Information Here
Through out the document we will recommend a few things over and over. Here are links to how to get these accomplished

11. Where is the Dynamics.Set File?
The simplest method for finding your modified forms and reports so that you able to back them up is to open your Dynamics.set file.
In Most installations it can be found at the location
C:\Program Files (x86)\Microsoft Dynamics\GP20XX\Dynamics.set
Replace the XX with your version number ie GP2016

12. Install & Upgrade Tips
User running the update must have local admin rights
Two components to the first update installation:
Update application install
Upgrade DYNAMICS and all company databases in Microsoft Dynamics GP Utilities
Typically the update is installed at the SQL Server first to upgrade the databases in Microsoft Dynamics GP Utilities

13. Install & Upgrade Tips
Verify the Microsoft Dynamics GP installation used to upgrade the databases includes all additional product installations
If the installation of the MSP fails, refer to the Windows Installer Log or Windows Event Viewer for more information. Refer to KB for steps to create a Windows Installer Log
Search for “Return Value 3” in the Windows Installer Log
If the installation of the MSP fails, try installing via the command line. Refer to KB #A13 for steps
Here are some troubleshooting tips – we won’t go over them in detail but these links may prove handy if you run into issues.

14. Install & Upgrade Tips
Enable a Dexsql.log prior to upgrading the databases in Utilities. Refer to KB for steps
If the database upgrade fails, do not restore the databases as all troubleshooting can take place at the point of failure
If a red X appears next to the company name in the Update Company window, the table conversion failed. Refer to the Support Information Section of the Upgrade Hot Topic GP or GP or GP 2018 for troubleshooting steps

15. Install & Upgrade Tips
All modified reports and form dictionaries must be upgraded using the Update Modified Forms and Reports process at the Additional Tasks window in Microsoft Dynamics GP Utilities
If all modified reports and form dictionaries are shared, only upgrade the dictionaries once
The MSP file can be pushed out to client workstations using Automatic Client Update, Group Policy or other mass deployment tools
Link to how to use the Automatic Client Update Tool

16. Post-Install & Upgrade Tips
Backup the DYNAMICS database and all company databases following the upgrade
Export all modified reports and forms to package files following the upgrade (Microsoft Dynamics GP | Tools | Customize | Customization Maintenance)
Re-export the forms and reports so that if necessary future work is done there is an upgraded version of them ready to reimport

17. Dynamics GP Year End Close

18. The Planning Stage
SELECT AN OPTIMAL TIME to do the year-end closing. Plan for adequate time before the next critical task needs to be performed.
DEVELOP A WORK PLAN – a detailed and step by step work plan for your year-end closing will help to ensure that no vital steps of the closing are left out.
DEVELOP A CONTINGENCY PLAN- There can be an instance where things might not proceed as planned. Please have a contingency plan established if such a situation should arise.
This contingency plan MUST include having a complete backup of Dynamics GP and data that can be easily restored if it is necessary to get up and running again.
For Instance – if you plan to run Inventory Reconciles this must be done when no users are in with adequate time to run the reconciles

19. Steps to Complete Before Year End
Back up all existing data and code. Be sure this backup can be restored if necessary.
(OPTIONAL) Perform Check Links procedures on all tables. This will ensure that data is at the highest integrity before you perform the year-end closing.
POST CLOSING: Make a second backup after the year-end close. If you need to restore from a backup, you will have a backup after the year-end close that can be restored. If you do not make this backup, you would be forced to restore a backup from before your year-end closing and then redo the year-end closing again.
Check Links is no longer recommended on a regular and recurring basis and can cause issues if done at the wrong time or it may cause data to change in a way that is not desired.
Make a second backup after the close in case any issues arise after processing commences after the backup -

20. Summary of Year End Closing Procedures
Close Inventory Management
Close Receivables Management
Close Payables Management
Close Fixed Assets
Review Analytical Accounting Settings (If Used)
Close General Ledger
Note: Payroll has a separate and unrelated year end close to the other modules
Please note that the following modules do not have a year-end closing routine:
Sales Order Processing
Purchase Order Processing
Bank Reconciliation
Multicurrency
Human Resources
Project Accounting
Service Call Management
Contract Administration
Preventive Maintenance
We’ll go through each of these in detail, but to sum up the effort here is the general order of close

21. Let’s Close Inventory….

22. Inventory Control Year End Closing
The Year End Update does not contain any changes for Inventory Control
There is a bug fix, though.
An issue with the Historical Stock Status Report printing has been corrected.
When Should the close be done?
Inventory Module should be closed at the end of your FISCAL year, before any new transactions that would affect inventory are posted
There is NO Calendar Year End Close for Inventory

23. Inventory Control Year End Closing
What Does the Year-end Close Process do and/or Affect?
Transfers all summarized current-year quantities, costs, and sales amounts to last-year, for the items which you are maintaining summarized sales history.
Updates each item’s Beginning Quantity, from the Quantity on Hand, at each site.
Zeros the Quantity Sold field in the Item Quantities Maintenance window (Cards >> Inventory >> Quantities/Sites) for each site.
Gives you options to:
Remove discontinued items
Remove sold purchase receipts
Remove sold lot attributes
Update items standard cost
Transfers all of the summary amounts – quantities, costs, etc for the current year field to the last year field for items where you maintain history
Updates Item’s Beginning Quantities for the year at each of your sites
Zeroes out the quantity sold field for the year in the item quantities maintenance window for each site
Gives options to remove several outdated items or receipts, etc.

24. Inventory Control Year End Closing
What steps should I take to close the Year?
Enter and post all Purchase Order Processing, Invoicing/Sales Order Processing, Project Accounting, Bill of Materials, Field Service and Manufacturing transactions (If you are using these modules in conjunction with Inventory)
Post all inventory transactions for the year
Reconcile Inventory quantities (SOP and POP first, if using those)
Complete a physical inventory count and post any adjustments
Print additional reports
Make a backup
Close the year
Close the fiscal periods for the Inventory series (optional)
Make a final backup
FOR MORE INFORMATION FOLLOW THIS LINK: Microsoft Inventory Close Procedures

25. Inventory Control Year End Closing
Inventory Year End Closing Tips:
The year-end close must be done before any transactions for the new year have been posted.
If you are using SOP and or POP, reconcile these modules in addition to the Inventory Module PRIOR to closing. Use this order:
SOP
POP
Inventory
You have the option of marking Discontinued Items, Sold Receipts, or Sold Lot Attributes. If marked, all items, sold receipts or sold lot attributes that have a zero balance will be removed during the year-end closing process.
If you mark Update Item’s Standard Cost, the standard cost for any items that have been assigned the FIFO Periodic or LIFO Periodic valuation method will be adjusted automatically to reflect each item’s current cost, which is the amount you most recently paid for the item.
There is no Year-End Closing report for Inventory.
However, Year-End is an opportune time to implementing the Historical Inventory Trial Balance (HITB) Report

26. Inventory Control Year End Closing
What are some of the related KnowledgeBase articles that can be referenced?
KB : “Year-End Closing procedures in Inventory Control in Microsoft Dynamics GP”
KB : “Information about the order in which the reconcile procedures should be run in Microsoft Dynamics GP”
KB : “Inventory Accidentally Closed Twice”
KB : “Inventory year end close does not remove discontinued items”

27. Closing Receivables

28. Receivables Management Year End
There are No changes included in the 2017 YE Update that will affect Receivables Management
When should the close be done?
Both the Calendar Year end and Fiscal Year close should be done at the end of the calendar year prior to posting any transactions in the next calendar year
Overview:
Receivables Management is not completely date sensitive. It would still be the best option to process your year- end closing routine at the actual year- end.
If you do not close the year in Receivables Management before you post transaction to the next year, the Customer Summary and the Customer Yearly Summary Inquiry windows will display incorrect information.

29. Receivables Management Year End
Functions Performed During the Year-End Routine:
The Calendar year end close clears the Calendar Year-to-Date Finance Charges and moves them to the Last Year Calendar field in the Customer Finance Charge Summary window found under (Cards >> Sales >> Summary >> Finance Charges).
The Fiscal Year end close transfers all amounts other than the Calendar Year-to-Date Finance Charges to the Last Year column in the Customer Summary window (Cards >> Sales >> Summary).
The following items are updated based on the closing of Receivables Management:
The SmartList objects
The Receivables Management summary reports
The Amounts Since Last Close view in the Customer Summary window

30. Receivables Management Year End
What Steps Should I Take to Close the Year?
Post all the sales and receivables transactions for the year.
Make a pre-year-end closing backup.
Close the year.
Close the fiscal periods. (This step is optional.)
Close the tax year.
Make a post-year-end closing backup.
FOR MORE INFORMATION FOLLOW THIS LINK: Microsoft Receivables Close Procedures

31. Receivables Management Year End
Receivables Year End Closing Tips
Closing the calendar year will clear the calendar year-to-date finance charges and move them to the last year field on the customer records.
Closing the fiscal year will transfer all amounts other than the calendar year-to-date finance charge amounts to last year.
The calendar and fiscal year-end close must be performed on the appropriate date before any transactions are posted for the new year if you use SmartList or Customer Summary reports.
The calendar year-end close in Receivables will take place at the end of the calendar year regardless of when your fiscal year ends. If your calendar year coincides with the fiscal year, then you will close both at the end of the calendar year.
Backup, Backup, Backup

32. Receivables Management Year End
What are some of the related KnowledgeBase articles that can be referenced?
KB : “Year-end closing procedures for Receivables Management in Microsoft Dynamics GP”
KB : “Information about performing the year-end closing procedure in Receivables Management in Microsoft Dynamics GP after December 31”

33. Payables Year End… Now it’s getting fun!

34. Payables Management Year End
There are no Changes This year for Payables Management in the Year End Update
When should the Year End Close be done?
The Calendar Year End Close Routine should be run at the end of the Calendar year prior to posting transactions in the new year
The Fiscal Year End Close Routine should be run at the end of the Fiscal year prior to posting transactions in the new year

35. Payables Management Year End
What Does the Year-end Close Process do and/or Affect?
 In the Vendor Yearly Summary Window:
Calendar close- transfers the 1099 Amounts from Year to Date Column to Last Year column in the Amounts Since Last Close view
Fiscal close – transfers all other amounts from the Year to Date column to the Last Year column in the Amounts Since Last Close view

36. Payables Management Year End
What steps should I take to close the year?
Post all transactions for the calendar year
Print a Historical Aged Trial Balance with Options Report
Print the Vendor Period Analysis Report (if you are closing Fiscal Year)
Install the Payroll Year-End Update (Optional)
Make a backup and name it “Pre-1099 Edits”
Print and verify the 1099 statements using the Print 1099 window and the Edit List
Make a backup and name it “Pre Year-End”
Close the calendar year or Fiscal Year using the Payables Year-End Closing window
Close the fiscal periods for the Payables Management module (optional)
Close the tax periods for the year (optional)
Make a final backup and name it “Post Year-End”
FOR MORE INFORMATION FOLLOW THIS LINK: Microsoft Payables Close Procedures

37. Payables Management Year End
Payables Year End Tips
There are two options – Calendar and Fiscal
Closing the Calendar transfers YTD 1099 amounts to last year balance in the Vendor Yearly Summary Inquiry Window for all vendors (Amounts since last close view)
All transactions for the calendar year should be posted and the 1099 forms should be printed before closing the calendar year.
When you print the 1099s, the information is pulled from the period information.
Closing the fiscal year will transfer all YTD amounts other than the amount to last year in the Amounts Since Last Close view.
Re-iterate differences

38. Payables Management Year End
Payables Management is not fully date sensitive. It is recommended that you process your year-end closing routines at the actual year-end.
Vendors should be marked as 1099-able at the time transactions are posted/paid for 1099 information to auto-populate
Use this KnowledgeBase to correct this. You can post a transaction to a prior or subsequent year and it will not affect your current year’s 1099 information or Vendor Financial Summary reports.
The 1099 information pulls from the PM Vendor Master Period Summary table (PM00202). If a Vendor is not mark as a vendor at the time a transaction is paid you can use the 1099 Details window to update this information (Purchasing>Cards>1099 Details)
When posting transactions, the system will automatically post to the correct fiscal and calendar years according to the dates of the transactions.
Therefore, you do not have to run the calendar year-end and fiscal year-end on the last day of the calendar or fiscal year, unless you use SmartList or Vendor Summary Reports.
SmartList and Vendor Summary Reports pull data from the Amounts Since Last Close view as it appears in Purchasing>Cards>Summary.
The Amounts Since Last Close is the total of the amount since the calendar and fiscal year was last closed.
To make sure these reports display the correct amounts, you must close the calendar year and fiscal year before posting transactions to the new year.
The Calendar Year Summary view and the Fiscal Year Summary View (Purchasing>Cards> Summary) will display the correct amounts for the year regardless of whether the year has been closed or not.

39. Fixed Assets Year End Close

40. Fixed Assets Year End Close
As usual there are changes to the Luxury Auto Maximum Depreciation Deduction amounts.  Maximum depreciation deduction amounts for luxury vehicles have been updated for assets placed in service in the 2017 calendar year to comply with IRS Guidelines. Click HERE to see the 2017 changes.
When should the Year End Close be done?
Fixed Assets Year End Close should be processed after Payables Management is closed, and before closing the General Ledger
Each book can be closed separately, but ALL books must be closed before you can do any processing in Fixed Assets for the new year

41. Fixed Assets Year End Close
What does the Year End Close process do?
In the Asset General Information Window (Cards >> Fixed Assets >> General):
The YTD Maintenance amount is cleared from the Expand last Maintenance Date Window
The Quantity is copied to the Begin Quantity field in the Expand Quantity Window
In the Asset Book Window (Cards >> Fixed Assets >> Book):
The YTD Depreciation Amount is cleared
Cost Basis is copied to Begin Year Cost field
Life to Date Depreciation is copied to Begin Reserve field
Salvage Value is copied to Begin Salvage field

42. Fixed Assets Year End Close
What does the Year End Close process do?
(continued)
In the Book Setup Window (Microsoft Dynamics GP >> Tools >> Setup >> Fixed Assets >> Book):
The Current Fiscal Year is increased for each closed book
Dynamics GP 2015 have a Fixed Assets Year End report (Status report of all assets affected by the close)

43. Fixed Assets Year End Close
What Steps Should I Take to Close The Year?
Perform all the Year-End Closing Procedures for Payables Management
Enter all the fixed asset transactions for the current fiscal year
Depreciate all assets through the last day of the current fiscal year
Perform the GL Posting process (*Optional)
Run any year-end reports that you want to keep with your financial records
Guarantee that the Fixed Assets calendar is built correctly (*Optional)
Verify that the quarters are set up correctly for all fiscal years
Create a backup
Perform the Fixed Assets Year-End Closing Routine
FOR MORE INFORMATION FOLLOW THIS LINK: Microsoft FA Close Procedures
Through the LAST day is extremely important!

44. Fixed Assets Year End Close
FA Close Tips
You Must Depreciate ALL Assets before running the close process 
A report is not generated during the fixed assets year-end closing routine for Microsoft Dynamics GP 2013 and prior versions.
For Microsoft Dynamics GP 2015 and higher versions, a Fixed Asset Year-End Closing report is optional to print. This report will provide a list of all the assets affected by the year-end close process by book and a status of those assets. 
If you accidentally close the GL First it is Okay to go back and close Fixed Assets and post to your historical year (if posting to historical years is allowed in your GL setup)
Double and triple check your Fixed Assets Calendar to reduce stress! If even one day remains in the FA Calendar for the year, then the next years first depreciation will be overstated by an entire year

45. Analytical Accounting, Anyone?

46. Analytical Accounting Year End
Changes in the Year End Update In the ‘Canadian Year End Update” due the week of Dec 18, 2017 there is a bug fix for the quality issue when you close your GL year with AA and the Balance Brought Forwards (BBF’s)
When should the year-end close be done?
There is no separate year-end close process for AA. It automatically closes along with the GL year-end close, so any steps to check AA data should be done prior to closing the GL year.

47. Analytical Accounting Year End
What does the GL Year End Process do in AA?
Automatically moves open year AA data to historical tables (AAG3000x  AAG4000x)
Updates AA tables with Balance Brought Forward (BBF) entry to match BBF in GL
Any dimensions marked to be included in Year End close will be consolidated and tied to BBF entry

48. Analytical Accounting Year End
What steps should I take to close the year?
Determine if Financial Reports Use AA
Verify AA Data for Overlapping Years (Open Below Link for Scripts)
Verify the Years Between Open/Historical Tables Match Between AA/GL (Open Below Link for Scripts)
Check AA Tables for Overlapping Header IDs (Open Below Link for Scripts)
Update AACOPYSTATUS Values (Open Below Link for Scripts)
Review Setup for Dimensions to be Included In Year End (Open Below Link for exact steps)
Verify AA Account Master (Open Below Link for Scripts)
Run Test Close
Check If “Unit Accounts” Cleared (GP 2013 & GP 2015 Only) (Open Below Link for Scripts)
Verify Balance Sheet Reports
FOR MORE INFORMATION FOLLOW THIS LINK: Microsoft AA Close Procedures
You will need to follow this link to acquire a number of helpful scripts

49. Analytical Accounting Year End
What Scripts and other information do I need?
Scripts to check AA data against GL (see KB )
Steps to mark AA dimensions to be consolidated during Year End Close
Utility to move historical year AA data to history (one-time process for customers that upgraded where last close process was done on GP 10 SP1 or prior)

50. Analytical Accounting Year End
Analytical Accounting Tips
This Process is unnecessary unless you have AA installed and functioning
AA automatically closes with General Ledger
Run through scripts in KB
Management Reporter (Data Mart) reads from AA tables
Make sure AA is installed and enabled on the workstation where GL is being closed!
Make a backup

51. General Ledger – Let’s Close it Up!

52. General Ledger Year End Close
There are no changes in the Year End Update that affect the GL
When should the Year End Close be done?
The General Ledger Year End Close should be done after you have completed the Year End close process for all other modules
Other modules should be closed in the following order:
Inventory
Receivables
Payables
Fixed Assets

53. General Ledger Year End Close
What does the Year End Close process do?
The year end close routine moves all open year transactions from the GL20000 table to the GL30000 table
Creates balance brought forward (BBF) journal entries are created in the GL20000
Removes inactive GL accounts without a balance/history.
GP 2013 R2 and up will also clear out Unit Accounts if marked
The balances for all Balance Sheet accounts are rolled forward to the new year
The beginning balance in the new year for BS accounts will be the same as the ending balance from the prior year you are closing

54. General Ledger Year End Close
What does the Year End Close process do? (Cont.)
The Profit and Loss (P&L) accounts are rolled into Retained earnings account(s) if you close to one Retained Earnings account, or with the amount from the P&L accounts in that division if you close to divisional Retained Earnings
P&L accounts have a zero balance at the beginning of the new year
The Fiscal Period tables are updated to mark the year just closed as a historical year
Automatically closes Analytical Accounting
Year-end Close Report prints (cannot reprint)

55. General Ledger Year End Close
What steps should I take to close the year?
Complete posting and closing procedures for other modules
Post final adjusting entries in General Ledger
Print Account List to verify the Posting Type of each account
Close the last period of the fiscal year (optional)
Perform File Maintenance on the Financial Series group of modules (*Optional)
Verify General Ledger settings
Make a backup
Print a final Detailed Trial Balance Report

56. General Ledger Year End Close
What steps should I take to close the year? (continued)
Print final year-end financial statements
Set up a new fiscal year
Close the fiscal year
Close all fiscal periods for all series (optional)
Adjust budget figures for the new year and print financial statements
Make a backup
FOR MORE INFORMATION FOLLOW THIS LINK: Microsoft GL Close Procedures

57. General Ledger Year End Close
Key Points to Remember
ALWAYS have a current backup before you close the year! 
If you receive any errors during the year-end close process, take a screenshot of the error message, and restore to a backup immediately.
Follow ALL the steps in KB
Have all users out of Dynamics GP when you perform the year-end close process.
Perform the year-end close process at the server. 
Make sure there is enough room for the files to double in size at one point during the year-end close process.  
The year end close routine does appear to hang at 50%, but it is still processing, so let it run
Understand your Posting Types and What they do BEFORE you run Year End
Use a SmartList to Help You

58. General Ledger Year End Close
Key Points to Remember (continued)
It is always recommended to perform the year end in a test company first
Understand Closing to Divisional Retained Earnings
If you run into issues or have any question whatsoever, get help!
The BBF JE’s are dated in Period 0 of the following year – This year it will be Period 0, 2018
Though you cannot reprint the YE Close Report you CAN use SmartList to compile a report on Period 0 of 2018 which will give you similar data or re-run the JE that was created at the Year End

59. General Ledger Year End Close
What are some of the related KnowledgeBase articles that can be referenced?
KB : “Changing the posting type on an account after you close the year”
KB : “Query to clear beginning balances for unit accounts” (new options in GP 2013)
KB : “How to set up an adjusting period”
KB : “How to use divisional retained earnings accounts”
KB : “Retained Earnings account not found”
KB : “General Ledger year end close still in process and batches cannot be posted”

60. US Payroll Year End…Here we go

61. US Payroll Year End
There are quite a few Year End changes in the update for Payroll.
Click here for all ACA updates
Click here to review the electronic file format
There are NO W-2 or W-3 form changes
Quality Fixes
When should the Payroll Year End Close be done?
After ALL current year pay runs are complete
After making a backup
Before processing pay runs in the new year

62. US Payroll Year End What does the Payroll Year End Close process do?
Creates the 'Year End Wage' file containing annual wage information used to generate W2’s, W3’s, 1099's, 1094/1095’s and Magnetic Media for the year being closed.

63. US Payroll Year End What steps should I take to close the year?
Verify that you have installed the latest 2017 payroll tax update
Complete all pay runs for the current year. 
Complete all month-end, period-end, or quarter-end procedures for the current year. 
Make a backup of the original file.
Install the Year-End Update if it has not already been installed
Create the Year-End Wage file. 
Make a backup of the new file. 
Verify W-2 and 1099-R statement information. 

64. US Payroll Year End
What steps should I take to close the year? Continued
(Optional) Print the W-2 statements and the W-3 Transmittal form. 
(Optional) Print the 1099-R forms and the 1096 Transmittal form. 
(Optional) Create the W-2 Electronic file. 
(Optional) Archive inactive employee Human Resources information. 
Set up fiscal periods for 2018 (if they haven't been set up yet). 
(Optional) Close fiscal periods for the payroll series for 2017. 
Install the payroll tax update (2018 Round 1 Tax Update) for 2018.
FOR MORE INFORMATION FOLLOW THIS LINK: Microsoft Payroll Close Procedures

65. US Payroll Year End Key points to remember: Year End Wage File
Held in UPR10100-UPR10107 tables
Year End Wage Report
Edit & Print W-2s
Create W-2 Electronic File (W200005, W200006)
Prior to processing pay runs in New Year
Install Payroll Tax Update Round 1
Microsoft Dynamics GP >> Maintenance >>
U.S. Payroll Updates >> Check for Payroll Tax Updates
Downloads & Updates >> Tax Updates (manual)

66. US Payroll Year End US Payroll Tips:
It is OKAY to install the 2017 YE Update even though 2017 payrolls are not completely processed.
This update is ALL INCLUSIVE of prior updates
The 2017 Year-End Update and 2018 Tax Updates (tax table updates) will not be available for Microsoft Dynamics GP 2010 and prior versions.
Additionally, mainstream support for Microsoft Dynamics GP 2013 ends on 04/03/2018. As such, after that time you will no longer receive year-end or tax updates.
The deadline for EFW2s (aka Magnetic Media) is 1/31/2018.
As such, both W-2's and EFW2's are due the same day. We recommend you verify both your W-2 and EFW2 well before this deadline to ensure you have adequate time to validate your data
IF you use Microsoft Dynamics GP to track ACA, the 2017 Year-End Update is not optional. It is required, and needs to be installed prior to closing the year in Payroll

67. US Payroll Year End US Payroll Tips: (continued)
With the release of Microsoft Dynamics GP 2016 R2, you have the ability print W-2's with lines on blank paper.
The 1-Wide Forms with Box option
To check your tax table update date, click on Microsoft Dynamics GP, point to Tools, point to Setup, point to System, and click on Payroll Tax.
Here are some W2 tidbits to help with the Jan 31 deadline

68. Recap of KB Resources Year-End Closing Procedures: KB – General Ledger KB – Inventory KB – Receivables Management KB – Payables Management KB – Fixed Assets KB – Analytical Accounting KB – US Payroll KB – Canadian Payroll

69. Additional Resources
Blog
Year-end update on CustomerSource ads/tax-regulatory-updates
Microsoft Dynamics Support and click on ‘Log a Support Incident’
Microsoft Dynamics Community

70. Additional Resources
Microsoft Dynamics GP Directory – This page provides easy access to all useful resource links for GP. Use this page as a one-stop shop to find information:
ning/documentation/system-requirements/dynamicsgpresource
Year End Update Blog which contains other handy links.

71. Q&A

72. Thank You Jo deRuiter Heartland Business Systems jderuiter84@gmail.com
@GPUG