1. Successful Implementation

2. Successful Implementation
To implement eIVF successfully, you must:
Allocate appropriate resources:
Human resources
Financial resources
Adequate time
Understand your workflow
Understand eIVF
Don’t Hesitate! Don’t Wait! Go Live!

3. Successful Implementation
Allocate appropriate time and resources
UNDERSTAND: the way you think is critical
Comprehend the benefits of eIVF
Get “buy in” from all personnel
Have a clear expectation of the project
COMMIT TIME: the way you allocate time is critical
ACT: the way you manage the project is critical
Dedicate an implementation team
Assign the “right” individuals
Assign a System Integrator
You must “own” and manage the project effectively

4. Successful Implementation
To “OWN” and “MANAGE” the project , you must effectively
Lead and Direct the project
Your perception of eIVF and eIVF capabilities must be in synch
Ensure that senior management and physicians are “on board” and supportive
Create realistic and manageable expectations, timelines. Don’t be shy to revise as needed
Keep 3rd party vendors “in line,” responsible and abreast of changes, issues, problems

5. Successful Implementation
To “OWN” and “MANAGE” the project , you must effectively
Motivate... Motivate.. Motivate...

6. Successful Implementation
To “OWN” and “MANAGE” the project , you must effectively
Communicate... Communicate... Communicate
Set daily/weekly meetings
Involve Sr. management, physicians and staff
Encourage participation
Keep realistic expectations
Hold individuals responsible for tasks
Announce progress or lack of progress

7. Successful Implementation
Understand your workflow
“Most individuals do not thoroughly understand the entire workflow”
Assign one or more “Super User”
Scheduling (Check In and Check Out)
Billing / Financials / Medical Records
Nurse / Physician (Protocol and compliance management)
Endocrine
Andrology
Embryology
Nurse / Physician (Charting and Patient Communications)
Donor Coordinators

8. Successful Implementation
Understand your workflow (continued)
Understand current operation and analyze how eIVF will impact/enhance/eliminate the process
Use the opportunity to revamp current operations
Keep 3rd party vendors “in line” and responsible for connectivity
Eliminate redundancies
Save a tree! Eliminate paperwork.

9. Successful Implementation
Understand eIVF
Why is eIVF different from other EMR’s

10. Understand eIVF
Complex workflow

11. Successful Implementation
Understand eIVF
Dedicate the “right” resources who:
Understand the “BIG picture”

12. Successful Implementation
Understand eIVF
Dedicate the “right” resources who:
Champion the CHANGE
Understand the scope of the project
Complexity of workflow
Complexity of IT and Connectivity
Third party management
Have “buy in” from senior staff and physicians
Take responsibility for the implementation

13. Successful Implementation
Understand eIVF
eIVF is not a plug and play software

14. Successful Implementation
Understand eIVF
eIVF does not work as an “ON/OFF” switch

15. Successful Implementation
Understand eIVF
“eIVF is a cultural change... Much more than what you ever dreamed of...”
“Be aware of the impact... points out problems that already existed and forces you to look at operation.”
To successfully implement (eIVF), you must have commitment to patience, understanding, comfort level of your staff
Robert Strickland
Executive Director– Pacific Fertility Center

16. Successful Implementation
eIVF Application Diagram

17. Successful Implementation
Don’t Wait! Go Live!
Align your operation to eIVF
Get basic training for all staff prior to Go-Live week

18. Successful Implementation
Never Stop! Continue to Go-Live
Continue to align/adjust your operations and your eIVF

19. Successful Implementation
Keep an eagle eye and Pay full attention to processes