1. BSC-144 Summer Camp: Registration to Check-In
Revised 17 September 2018

2. Topics Login to scoutingevent.com Confirming Attendees Making Payments
Adding names to your roster
Add merit badge schedules to your “campers” (youth and adult)
Leader Reports
scoutingevent.coms’ myRoster usage
Miscellaneous Purchases
Express Check-In to Camp

3. scoutingevent.com/433-manatoc2017
In order to utilize this system you will need some information first…
The address your account was registered with.
Your units registration number.
433XXXXXX

4. Logging In – https://scoutingevent.com/433-manatoc2017
Click on “Lookup Registration” in the upper right hand corner.

5. Logging In
Enter the address and registration number and press Login

6. Modifying your reservation
Attendees
(Default to) Summary
Make a Payment
Reports
Event Details
Help
Change unit leader information here.

7. Confirming & Modifying your Reservation
Event Details
(Default) Registration Details
Reporting
myRoster
Help
Change unit leader information here.

8. Registration Contact
This is the person who receives any correspondence related to summer camp
Change unit leader information here.

9. “Showtime”
In order to begin to make payments, or name & merit badge registration it is necessary to “Confirm Attendees”
Your Current Count is shown
Please adjust your count and press
Change unit leader information here.

10. Making Payments (top ½)
Between 3/1 and 5/19
Enter a value in the paying now column, if you make a payment now..
You may leave the $0.00 in the fees until 5/18. On 5/19 and beyond fees become due.
You may enter names now or later.
To receive the discount the “Attendee” must be paid in full by 5/19/2017 6pm.
Change unit leader information here.
Note

11. Making Payments (bottom ½) Credit Card Payment
Between 3/1 and 5/19
“Paying Now Total” is calculated from the values entered per-person.
You MUST check the policies.
Fees paid thru the website require a credit card or UDA (make sure you have enough money on hand for the UDA transaction before authorizing.)
Click “Finalize Payment” to complete the transaction.
Change unit leader information here.

12. Making Payments (bottom ½) UDA Payments
“Paying Now Total” is calculated from the values entered per-person.
You MUST check the policies.
Fees paid thru the website require a credit card or UDA (make sure you have enough money on hand for the UDA transaction before authorizing.)
Enter UDA Code & Click “Finalize Payment” to complete the transaction.
Change unit leader information here.

13. Making an Additional Payment
To make a payment “anytime”…
Click “Make a Payment”
Change unit leader information here.

14. Making Additional Payments (Using unallocated credits)
Occasionally you will encounter unallocated credits. These are funds the council has that belong to your unit. (Deposit, funds from a previous season, etc.) The amount is in red ($100.00)
Just place the $ in a box above and click “Save” to continue.
Change unit leader information here.

15. Making Additional Payments
After clearing any unallocated funds, before 5/21 there is no balance due (however you may pay early.)
Enter an amount in the paying now boxes!
Hit “Pay amount indicated below” to continue.
Change unit leader information here.

16. Making Additional Payments
Check the policies.
Hit “Next” to continue.
Change unit leader information here.

17. Making Additional Payments
Insure this information matches the credit card that you are about to charge too.
Change if needed
Hit “Next” to continue.
Change unit leader information here.

18. Making Additional Payments
Credit Card information.
Check the box.
Finalize Payment
Change unit leader information here.

19. Making Additional Payments
UDA Code.
Check the box.
Finalize Payment
Change unit leader information here.

20. Modifying an existing reservation

21. Logging In
Enter the address and registration number and press Login

22. Modifying your reservation
Using the + at the top of the screen you can add multiple campers quickly.
Remember that campers added using this method will need to be added to your campsite as well.

23. Modifying your reservation
“Pop-up” box will appear. You need to select the number and type of attendees to add to your unit.
Hit “Add Attendees”

24. Note You may need to: the number of attendees has now grown.
“Not Booked, and red “X”’s.
Checkout tab with !.
This process is not complete until you hit “Checkout”
You may need to:
Go back to Summary and adjust your campsite. (If you have more campers than your campsite size you will need to contact the GTC office before continuing.)

25. Miscellaneous Purchases
You can now purchase:
Photos
Wed Dinners
Extra Meals
Via your account

26. Modifying your reservation
Scroll down below Campsites…
Click on the dropdown

27. Adding additional items
Changing these numbers will “purchase” these items.
They will be added to your bill.
You may add these until 8am of your arrival day.
Payment due during the same transaction as you add them.

28. Canceling a participant
This year you can now cancel attendees from your reservation without calling the office.
Attendees canceled before 5/15 (early bird date) are no charge. After that date a $30.00 fee is deducted.
You can not cancel campers after your 10 day meeting.

29. Adding Camper information & Schedules
Attendees
Add Camper (youth and adult) information and scheduling.

30. Adding Names and Schedules
Attendees
Add Camper (youth and adult) information and scheduling.
We will discuss myRoster later in the presentation

31. Suggested Information
First Name
Last Name
Unit information (if different than the unit of record)
address (if available)
Age
Current Rank
Leadership Position
Camp Manatoc
Class Schedule
Medical Concerns
Dietary Restrictions In addition to filling this information on the AMHR
Allergies

32. Adding Names and Schedules
Class Schedule
Click on “Select Classes”

33. Adding Names and Schedules
Notice the new boxes – You can refine the search using the Catalog dropdown

34. Adding Names and Schedules
Classes are listed in time, alphabetical order

35. Adding Names and Schedules
Notice how adding a class, removes the other classes that conflict from the available classes on the right.

36. Adding Names and Schedules
Class Schedule Complete
To change it just click Select Classes again

37. Reports

38. Reports available to the Unit

39. Advantages to completing your roster and MB info before Check-in
GTC Units – We can verify your roster before check-in. OOC Units – If you your roster from internet advancement we can verify if before check-in.
Your merit badge info will be in the system, expediting Monday check-in to classes for your Scouts.
You will be able to track payments, and generate reports for your use.
You assist us in our food service counts, reducing costs and waste. (Food service accounts for nearly 40% of the summer camp fee structure.)

40. Resources for Leaders http://manatoc.org (Click Summer Camp!)
Just an FYI the previous years are available by exchanging 2016 for 20XX (starting with 2014). You still need the and registration #.

41. myRoster

42. Log-in to your summer camp “account”
Lookup Registration

43. myRoster Login

44. myRoster

45. myRoster Login Click on myRoster
If your council participates in BPS myRoster and you have the unit UserID and Password enter it now.
If your council DOES NOT participate in myRoster enter a personal UserID and Password and click on “Create a myRoster”

46. Manage Existing Information
Information in gray is provided by the Council based on the last upload from Scoutnet.
The databases are not connected in real time!

47. Personal myRoster Created using Create a myRoster
Any members added are only visible to that login.
Users are NOT VERIFIED against Scoutnet.

48. Adding Members
Click Import
Click “How To”

49. Importing Members Choose the .csv file
Map the fields from your file to the server.
“Import File”

50. Import Complete
Because this information was added by the unit it is “unverified”, notice the names and BSA#’s are on a white background.
You can delete people off this roster.

51. Council Imported Roster
Because this information added by the Council, notice this information has a gray background.
You CAN NOT delete people with the gray background off this roster.

52. Advantages to using myRoster
Less data entry for events.
Select members of your unit to add to ANY event.
Unit master account that has “Scoutnet” information has already been uploaded for GTC units!
myRoster information can be used for ANY council, and ANY event using the scoutingevent.com system.

53. Adding Participants using myRoster
Click on
Choose your attendee.
The available information will populate.
Repeat!

54. Adding Participants using myRoster
Click on
Choose your attendee.
The available information will populate.
Repeat!

55. Express check-in

56. Express Check-In Checklist
Express Check-In will be available for units who complete the steps outlined on the form, and authorize a credit card transaction for miscellaneous expenses.
All Express Check-In forms will be quickly scanned and verified that the unit is eligible to participate in the process. (On-Line activity has been completed, and camper counts match.)
Receipts will be ed or placed in your campsite mailbox as required.
A CREDIT CARD, OR CHECK IS REQUIRED TO PARTICIPATE IN EXPRESS CHECK-IN.

57. Express Check-In Miscellaneous Payments
Utilized for payments of normal check-in expenses.
Motorboating MB (that was not paid in your camper fees.)
Building Rentals
Visitor Dinners (Wednesday)
Visitor Meals (Daily)
These fees will be charged to the card that is provided on the Express Check-In Checklist