1. Joint Information Systems Committee 12/09/2014 | Supporting education and research | Slide 1 EuroCRIS November 2010 Joint Information Systems CommitteeSupporting education and research

2. Joint Information Systems Committee What’s in it for us? A Business Case for CERIF in UK H.E. Stuart Bolton EuroCRIS Meeting November 2010 November 2010 12/09/2014 | Supporting education and research | Slide 2

3. Joint Information Systems Committee Research Funders in the UK H.E.I.H.E.I. HEFCE & other national Funding councils Research Councils Non Gov.

4. Joint Information Systems Committee Research Structure HEFCE and other national funding councils distribute about £1.3B annually to institutions for research. Amounts are decided by the results of the RAE/REF. Research Councils distribute £2.8B annually for research projects. Institutions have to apply for funding. In 2008 the success rate was 23%.

5. Joint Information Systems Committee Government Drivers for Change in Research Management General trend towards greater transparency, accountability and a need for cost saving Manifests itself in two ways for Research Management: –Research Excellence Framework –Shared Services/Flexible Delivery Agenda Relying of HEFCE and other funding councils to take the agenda forward

6. Joint Information Systems Committee JISC Funded by national funding councils JISC inspires UK colleges and universities in the innovative use of digital technologies, helping to maintain the UK’s position as a global leader in education. JISC provides: –A world-class network - JANET –Access to electronic resources –New environments for learning, teaching and research –Guidance on institutional change –Advisory and consultancy services –Regional support - RSCs

7. Joint Information Systems Committee JISC Initiatives JISC infoNet ‘Shared Services/Flexible Delivery’ infokit JISC infoNet ‘ICT Implications of the Research Excellence Framework (REF)’ infokit ‘Readiness for REF’ (R4R) project ‘Research Information Management’ (RIM) Project ‘Exchanging Research Information in the UK’ project (EXRI-UK)

8. Joint Information Systems Committee EXRI-UK Project Finished end of 2009 Tasked to investigate whether there is a need for a common format for the exchange of UK research information and if so recommend what the standard should be. Based on scenarios of who needs information, what information they need and when they need it. Final report now published Key recommendation that the UK adopt CERIF 2008 as a common exchange format.

9. Joint Information Systems Committee EXRI-UK Business Case Project report accepted but funding councils (HEFCE) and RCs wanted to know if there was a business case for the adoption of CERIF June 2010 Stuart Bolton contracted to develop the business case. Briefed that, wherever possible to concentrate on quantifiable benefits and costs. Though where they existed qualitative and reputational benefits should also be identified.

10. Joint Information Systems Committee Costs –Need to have either a CERIF compliant CRIS Annualized over 10 years for purchase, maintenance and R&D Costs vary from £10,450 – £20,880 p.a. Depending on institutional size etc. –Or a CERIF ‘wrapper’ for your non CERIF system Development plus R &D £13,000 p.a.

11. Joint Information Systems Committee Benefits Stuck to the scenarios identified in the EXRI-UK report: –Institution - Institution –Institution - HEFCE –Institution - Research Council Major data flows: –Research Excellence Framework (REF) –Research Grant Applications –Research Output Reporting –Institutional web sites Academic CVs Personal Web Pages

12. Joint Information Systems Committee Institution to Institution Scenarios were clear but financial benefits hard to quantify.

13. Joint Information Systems Committee Institution to HEFCE EXRI identified the major interaction to be the RAE, now changed to the REF. Last RAE was 2008. REF will probably run every five years.

14. Joint Information Systems Committee Research Excellence Framework Based calculations on its predecessor the RAE Ran every seven years Independent report concluded that RAE 2008 cost £1127 per academic submitted Annualized this gives: 1127/5 = £225 per academic per year Therefore for an institution with 1,000 academics: 225*1000 = £225,000 per annum

15. Joint Information Systems Committee REF Savings EuroCRIS estimate savings of about 25% for a CERIF to CERIF interface The institution with 1,000 submitted academics would save: £225,000/100*25 = £56,250 p.a. All institutions know how many academics were submitted to the RAE so can do the maths!

16. Joint Information Systems Committee Institution to Research Council EXRI identified two major interactions: –Grant applications –Reporting research outcomes

17. Joint Information Systems Committee Grant Applications Institutions spent £86 million in 2008 making and tracking grant applications. In 2008 there were 11,000 applications for grants with gives an average of £6,951 per grant application. Grant applications are made to Research Councils using the JE-S system. EuroCRIS estimate savings of 33% for a CERIF to CERIF interface. This gives savings of £2,317 per application. Annual savings to institutions are: 2317* number of applications

18. Joint Information Systems Committee Research Outputs New to the UK so no existing cost estimates to compare with CERIF. However FRIS in Belgium/Flanders has some common features and they are hoping for a 1.25% efficiency gain in year 1 rising to 5% in year 4. I f this were applied to the 42,000 researchers in UK H.E. it would realise savings of £28,350,000 in year one alone!

19. Joint Information Systems Committee What are ‘savings’? Mainly efficiency gains NOT money in the bank –Savings in time for Researchers and administrators –What will academics do with the extra time? More research? More time with their students? Go to the bar? Play golf?

20. Joint Information Systems Committee For an Average UK HEI Annual Activity Costs (76*6951) + (264*225) = (534591) + (59541) = £594,132 Annual Savings (76*2317) + (264*56) = £ 175,262 Average annual cost of a CERIF CRIS = £15,665. This would give net annual savings of £159,597 p.a.

21. Joint Information Systems Committee Full report available from: http://www.jisc.ac.uk/publications/reports/2010/businesscasefinalreport.aspx OR Google ‘CERIF Business Case’

22. Joint Information Systems Committee Thank You Any Questions? Stuart Bolton email: Stuart@stuartbolton.com tel: +44113 2672589 Mobile: +447903 344634 website: www.stuartbolton.com