1. Microsoft PowerPoint 2003 Illustrated Introductory
Enhancing
A Presentation

2. Objectives Insert clip art Insert, crop, and scale a picture
Embed a chart
Enter and edit data in the datasheet
Format a chart
Enhancing a Presentation

3. Objectives Create tables in PowerPoint Use slide show commands
Set slide show timings and transitions
Set slide animation effects
Enhancing a Presentation

4. Inserting Clip Art
PowerPoint has professionally designed images, called clip art, that you can place in your presentation
Clip art, photographs, movies, and sounds are stored in the Microsoft Clip Organizer
The Clip Organizer sorts clips into groups
The Clip Organizer can be customized
Enhancing a Presentation

5. Inserting Clip Art (cont.)
Insert Clip Art task pane
Click to locates clips on the Web
Enhancing a Presentation

6. Inserting, Cropping, and Scaling a Picture
A picture in PowerPoint is a scanned photograph, a piece of line art, clip art, or other artwork that is created in another program
Parts of a picture can be hidden or cropped from view
A picture’s size can change by dragging a sizing handle or by scaling it by a specific percentage
Enhancing a Presentation

7. Inserting, Cropping, and Scaling a Picture (cont.)
Inserted picture
Cropping pointer
Picture sizing handle
Enhancing a Presentation

8. Inserting, Cropping, and Scaling a Picture (cont.)
Ways to use graphics with PowerPoint
A variety of graphics with different file formats can be inserted into a presentation
Most PowerPoint clip art is in Windows metafile format (.wmf)
Graphics with .wmf format can be recolored, ungrouped, and edited
Graphics with other file formats can’t be edited or ungrouped
PowerPoint slides can be saved as a graphic file
Enhancing a Presentation

9. Embedding a Chart
PowerPoint has a program called Microsoft Graph that you use to create charts for your slides
A chart is a graphical representation of numerical data
A datasheet contains the numerical data displayed in the chart
An inserted chart in PowerPoint is embedded into the presentation
An embedded object becomes a part of the presentation
Enhancing a Presentation

10. Embedding a Chart (cont.)
Active cell
Column heading
Row heading
Data label
Cell
Chart
Data series marker corresponds to data series
Enhancing a Presentation

11. Entering and Editing Data in the Datasheet
After a chart is embedded into a presentation, you need to replace the data with your own
Import data from another source or enter your own
The chart automatically reflects the changes you make in the datasheet
Vertical axis is the Value axis
Horizontal axis is the Category axis
Enhancing a Presentation

12. Entering and Editing Data in the Datasheet (cont.)
Icons identify legend labels
Enhancing a Presentation

13. Entering and Editing Data in the Datasheet (cont.)
Series in Rows vs. Series in Columns
Series in Rows means that the information in the rows are on the Value axis and displayed in the legend
Series in Columns means that the information in the columns are on the Value axis and displayed in the legend
Enhancing a Presentation

14. Formatting a Chart
Change the appearance of a chart to emphasize certain elements
Change the chart type (pie, column, bar, etc.)
Create titles, format chart labels, move the legend, add other elements
Change fill color, pattern, and line style
Enhancing a Presentation

15. Formatting a Chart (cont.)
Chart title
Rotated axis title
Moved legend
Enhancing a Presentation

16. Formatting a Chart (cont.)
Customizing charts
Customize the look of a data series by changing its fill color, border, shape, or data label
Double-click any data series element to open the Format Data Series dialog box
Change the depth of 3-D charts
Enhancing a Presentation

17. Creating Tables in PowerPoint
Used to display information in a row and column format
Create using the Insert Table button on the Standard toolbar
Format using the Formatting toolbar or the Tables and Borders toolbar
Enhancing a Presentation

18. Creating Tables in PowerPoint (cont.)
Enhancing a Presentation

19. Using Slide Show Commands
Show a presentation using Slide Show view
Use slide show options to customize the slide show
Draw, or annotate, on the screen
Jump to other slides in the presentation
Enhancing a Presentation

20. Using Slide Show Commands (cont.)
Slide Show keyboard commands
Enhancing a Presentation

21. Using Slide Show Commands (cont.)
Annotation
Highlight pen
Enhancing a Presentation

22. Setting Slide Show Timings and Transitions
Set how and when a slide appears on the screen
Set the slide timing or amount of time a slide is visible
Set slide transitions, which are special visual effects that determine how the slide moves in and out of view
Enhancing a Presentation

23. Setting Slide Show Timings and Transitions (cont.)
Slide Transition task pane
Slide timing
Transition icon
Enhancing a Presentation

24. Setting Slide Show Timings and Transitions (cont.)
Rehearsing slide show timings
Use the Rehearse Timings button on the Slide Sorter toolbar to set customized timings for each slide
Useful when you have a self-running presentation
Rehearsal toolbar
Enhancing a Presentation

25. Setting Slide Animation Effects
Animation effects let you control how text and graphics appear on the screen during a slide show
You can set custom animation effects or an animation scheme
An animation scheme is a set of predefines visual effects for the slide transition, title text, and bullet points of the slide
Animation tags identify what elements are animated
Enhancing a Presentation

26. Setting Slide Animation Effects (cont.)
Custom Animation task pane
Some effects show an animation path
Animation tag
Enhancing a Presentation

27. Setting Slide Animation Effects (cont.)
Presentation Checklist
You should always rehearse your slide show, if possible, in the room and with the equipment you will use
Use the following points to help you prepare to give a presentation:
Make sure PowerPoint or the PowerPoint Viewer is installed on the computer
Make sure you have the presentation file
Check the projection device
Know how to control the room lighting
Make sure you have all materials
Enhancing a Presentation