1. Charlotte-Mecklenburg Multi-jurisdictional Hazard Mitigation Plan Project Kickoff Meeting
Mike Robinson, Senior Mitigation Planner, AECOM
Stacie Neal, Charlotte-Mecklenburg Emergency Management
October 21, 2014

2. Agenda
Welcome and introductions
Project overview
Review and discussion of existing plan
Plan update and integration process
Open discussion
Next steps

3. Handouts
Meeting agenda
Meeting sign-in sheet
Designated “Local Jurisdiction Leads” sign-up sheet

4. Welcome and Introductions
Participating jurisdictions
Other local stakeholders
State and federal partners
AECOM

5. Hazard Identification Exercise

6. Participating jurisdictions
Project Overview
Purpose
To prepare the 2015 update to the Mecklenburg County Multi-jurisdictional Hazard Mitigation Plan
Participating jurisdictions
Mecklenburg County
City of Charlotte
Town of Cornelius
Town of Davidson
Town of Huntersville
Town of Matthews
Town of Mint Hill
Town of Pineville
Schedule
Complete final draft plan for NCEM/FEMA review by February 27, 2015

7. Key Project Tasks Planning Process Risk Assessment
1.1 Project Initiation
1.2 Develop Public Outreach Strategy
1.3 Facilitate Planning Team Meetings
1.4 Conduct Public Outreach
1.5 Document Planning Process
Risk Assessment
2.1 Data Collection and Analysis
2.2 Hazard Identification
2.3 Hazard Profiles and Mapping
2.4 Inventory of Community Assets
2.5 Vulnerability Assessment
2.6 Summarize Findings and Conclusions

8. Capability Assessment
Key Project Tasks
Capability Assessment
3.1 Review Existing Capabilities
3.2 Summarize Findings and Conclusions
Mitigation Strategy
4.1 Update Mitigation Goals
4.2 Analyze Mitigation Actions and Projects
4.3 Prepare Mitigation Action Plans
4.4 Complete Mitigation Action Prioritization
Plan Maintenance Procedures
5.1 Plan Implementation
5.2 Plan Review and Update
5.3 Continued Public Involvement

9. PROJECT TASKS
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Task 1. Planning Process
1.1 Project Initiation
1.2 Develop Public Outreach Strategy
1.3 Facilitate HMPC Meetings
MTG 1
MTG 2
MTG 3
MTG 4
MTG 5
1.4 Conduct Public Outreach
PUB 1
PUB 2
PUB 3
1.5 Document Planning Process
Task 2. Hazard Analysis and Risk Assessment
2.1 Data Collection and Analysis
2.2 Hazard Identification
2.3 Hazard Profiles and Mapping
2.4 Inventory of Community Assets
2.5 Vulnerability Assessment
2.6 Summarize Findings and Conclusions
Task 3. Capability Assessment
3.1 Review Existing Capabilities
3.2 Summarize Findings and Conclusions
Task 4. Mitigation Strategy
4.1 Update Mitigation Goals
4.2 Analyze Mitigation Actions and Projects
4.3 Prepare Mitigation Action Plans
4.4 Complete Mitigation Action Prioritization
Task 5. Plan Maintenance Process
5.1 Plan Implementation Procedures
5.2 Plan Review and Update Procedures
5.3 Continued Public Involvement Procedures
Task 6. Plan Adoption and Approval
6.1 Assist Jurisdictions with Plan Approval
6.2 Assist Jurisdictions with Plan Adoption

10. Plan Update Process

11. Roles and responsibilities
Project Overview
Roles and responsibilities
AECOM
Oversee, support and document the completion of all key project tasks
Mecklenburg County
Serve as lead coordinating agency
Designate local project manager
Assist with the collection of documents and other required information
Provide logistics for planning team meetings and public meetings
Host and manage a project information webpage
Respond to inquiries from the general public and/or interested stakeholders
Coordinate with participating jurisdictions

12. Roles and responsibilities
Project Overview
Roles and responsibilities
All participating jurisdictions
Designate a “Local Jurisdiction Lead”
Attend Hazard Mitigation Planning Team (HMPT) meetings
Coordinate between municipalities and local stakeholders as needed
Assist with data collection and information sharing
Participate in mitigation strategy development (Mitigation Action Plans)
Assist with public outreach
Review and comment on draft plan materials

13. Review and Discussion of Existing Plan

14. Hazards Addressed
Flood
Hurricanes and tropical storms
Severe thunderstorms
Tornadoes
Winter storms
Earthquakes
Landslides
Sinkholes
Drought
Wildfire
Dam/levee failure
Do we have any cause to re-think this list for this plan update?

15. Hazard Identification Exercise

16. Mitigation Goals

17. Mitigation Goals
It’s been five years since the last plan update
Are these goals still applicable/appropriate?
Where has there been new development?
Are there changes to local hazard risk?
Have there been changes in local capability?
Have there been changes to local funding options? Are there opportunities for new grants?

18. Plan Update and Integration Process
Planning team organization
Community Rating System (CRS) points
Leveraging existing resources
Communication
Data collection (if needed)
Public outreach/stakeholder engagement

19. Planning Team Organization
Mecklenburg County
Stacie Neal, Local PM and County POC
AECOM
Mike Robinson, Senior Planner
NCEM
Ryan Cox, Mitigation Planning
Charlotte
Cornelius
Davidson
Huntersville
Matthews
Mint Hill
Pineville
Local Stakeholders
General Public

20. Community Rating System Points
Step 2. Involve the Public
Step 5. Assess the Problem
Step 8. Draft an Action Plan

21. Leveraging Existing Resources
Existing plans, studies and reports
Existing data and information
Local knowledge sharing
Other resources?

22. Planning team organization Work through channels (2-way communication)
Electronic worksheets and surveys for collecting information from all local participating jurisdictions
Jurisdiction Leads / POCs assigned primary responsibility, but must coordinate with other local staff
Project website
Responsiveness in light of aggressive schedule
Participation is crucial!

23. Data Collection
Use same communication channels
Best readily available data in usable format
Reasonable consistency across the planning area
iRISK, NC OneMap, other reliable existing sources

24. Public Outreach Strategy
Goals
Generate public interest
Solicit citizen input
Engage additional partners in the planning process
Identification of specific opportunities for participation
In-person meetings (2+)
Project information website
Web-based survey(s)
Social media (Facebook, Twitter, RSS, etc.)
Products/resources
Project information fact sheet

25. FEMA mitigation planning guidance
Planning Resources
FEMA mitigation planning guidance
Local Mitigation Planning Handbook
Mitigation Ideas
Integrating Hazard Mitigation Into Local Planning
Plan Integration Guide
Integrating Historic Property and Cultural Resource Considerations Into Hazard Mitigation Planning
Links to other online resources

26. Open Discussion
Potential opportunities with this plan update
Possible obstacles or barriers
Other local issues, concerns or ideas

27. Next Steps
Next meeting: December 10?
Assignment of Local Jurisdiction Leads / POCs (ASAP)
Finalize and implement Public Outreach Strategy (next 30 days)
Discuss preliminary risk assessment results and map templates (by December meeting)

28. mike.robinson@aecom.com sneal@ci.charlotte.nc.us
Thank You
“Mitigation isn’t so funny now, is it?”