1. Ubc survey tool community engagement event
November 30, 2016

2. agenda Overview of UBC Survey Tool Replacement solution timeline
Current Status
Background of FluidSurveys
Replacement solution timeline
What’s next?
Additional questions

3. Overview of ubc survey tool

4. Background of fluidsurveys agreement
With BCNET, UBC established its agreement with FluidSurveys in spring 2015 for a three year contract
An important element of FluidSurveys selection was that FluidSurvey’s cloud infrastructure was hosted in Canada, making it FIPPA compliant
At the time of SurveyMonkey's acquirement of FluidSurveys, there were no plans to change FluidSurveys’ infrastructure
FluidSurveys is contractually obligated to provide UBC one year notice if it decides to terminate its contract

5. CURRENT STATUS
SurveyMonkey announced this summer that they will be shutting down FluidSurveys next fall
UBC’s contract with FluidSurveys will last till the end of the academic school year (June 30, 2017)
We have partnered with BCNET to search for a replacement solution that provides equivalent functionality and is compliant with BC privacy legislation
A Request for Proposal was posted on October 26, 2016

6. Replacement solution timeline

7. timeline October November January March June
Select replacement solution
Implement replacement solution and launch migration plan
FluidSurveys ends
Post RFP
Close RFP

8. What’s next?

9. What’s next Request for proposal closed on November 22, 2016
A selection committee will be established by BCNET to review the proposals
A solution will be selected by early 2017 and implemented by spring 2017
A migration plan will be communicated once the selection of the solution has been finalized
Please visit for the latest updates

10. Questions

11. Feedback

12. Please visit www.it.ubc.ca/survey for the latest updates.