1. Analyzing Data Using Formulas

2. Objectives Format data using text functions
Sum a data range of based on conditions
Consolidate data using a formula
Check formulas for errors
Construct formulas using named ranges
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3. Objectives Build a logical formula with the IF function
Build a logical formula with the AND function
Calculate payments with the PMT function
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4. Formatting Data Using Text Functions
Convert Text to Columns
Breaks data fields in one column into multiple columns
PROPER capitalizes first letter of text strings
CONCATENATE joins two or more text strings
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5. Formatting Data Using Text Functions
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6. Working with Text in Other Ways
The UPPER function converts text to all uppercase letters
The LOWER function converts text to all lowercase letters
SUBSTITUTE replaces text in a text string
A delimiter is a separator such as a space, comma, or semicolon that should separate your data
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7. Sum a Data Range Based on Conditions
SUMIF totals cells in a range meeting a given criteria
COUNTIF counts cells in a range based on a specified condition
AVERAGEIF averages cells in a range based on a specified condition
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8. Sum a Data Range Based on Conditions
SUMIF(range, criteria, [sum_range])
Format of SUMIF Function
The range the function searches
The condition that must be satisfied in the range
The range where the cells that meet the condition will be totaled
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9. Entering Date and Time Functions
Microsoft Excel stores dates as sequential serial numbers and uses them in calculations. January 1, 1900 is assigned serial number 1 and numbers are represented as the number of days following that date
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10. Consolidate Data Using a Formula
When you want to summarize similar data that exists in different sheets of workbooks, you can consolidate the data in one sheet
Referencing other sheets in a workbook is called a 3-D reference
You can reference, or link to, data in other sheets and in other workbooks
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11. Consolidate Data Using a Formula
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12. Linking Data between Workbooks
Just as you can link data between cells in a worksheet and between sheets in a workbook, you can link workbooks so that changes made in referenced cells in one workbook are reflected in the consolidation sheet in the other workbook
To link a single cell between workbooks, open both workbooks, select the cell to receive the linked data, type the equal sign ( = ), select the cell in the other workbook containing the data to be linked, then press [Enter]
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13. Check Formulas for Errors
IFERROR function simplifies error-checking
Users specify message or value for error display
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14. Check Formulas for Errors
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15. Creating Circular References
A cell with a circular reference contains a formula that refers to its own cell location
If you accidentally enter a formula with a circular reference, a warning box options
If the circular reference is intentional, you can avoid this error by enabling the iteration feature
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16. Constructing Formulas Using Named Ranges
Makes your worksheet easier to follow
After you name a cell range, you can define its scope, or the worksheets where you will be able to use it
Names become absolute cell references by default
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17. Constructing Formulas Using Named Ranges
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18. Constructing Formulas Using Named Ranges
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19. Managing Workbook Names
You can use the Name Manager to create, delete, and edit names in a workbook
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20. Building a Logical Formula with the IF Function
Logical formulas calculate based on stated conditions resulting from a logical test
Three parts of an IF function
Logical test or condition
Action if result of logical test is true
Action if result of logical test is false
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21. Building a Logical Formula with the IF Function
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22. Building a Logical Formula with the IF Function
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23. Building a logical formula with the AND function
AND evaluates all arguments and returns, or displays:
TRUE displayed when all logical test are true
FALSE displayed if one or more logical tests are false
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24. Building a logical formula with the AND function
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25. Using the OR and NOT Logical Functions
The OR function will return TRUE if any of its arguments are true
The NOT logical function reverses the value of its argument
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26. Inserting an Equation into a Worksheet
If your worksheet contains formulas, you might want to place an equation on the worksheet to document how you arrived at your results
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27. Calculating Payments with the PMT Function
PMT calculates periodic payment amount for money borrowed
Main parts of the PMT function are:
Interest rate: rate
Term/number of payments: nper
Loan value: pv
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28. Calculating Payments with the PMT Function
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29. Calculating Payments with the PMT Function
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30. Calculating Future Value with the FV Function
You can use the FV (Future Value) function to determine the amount of money a given monthly investment will amount to, at a given interest rate, after a given number of payment periods
The syntax is similar to that of the PMT function:
FV(rate,nper,pmt,pv,type)
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