1. The Indiana Experience
Exploring and Forging Collaborative Relationships Between an Information Commons and Others on Campus
The Indiana Experience
Carolyn Walters
Executive Associate Dean of Libraries
June 23, 2007

2. Information Commons Discussion Group
June 23, 2007

3. IUB Information Commons A Library/UITS Partnership
Information Commons Discussion Group
June 23, 2007
IUB Information Commons A Library/UITS Partnership
IC1 opened in Sept. 2003, IC2 in Jan. 2005
350 workstations
Individual and group workstations
Multimedia center
STEPs Classroom
Support Center
Library and IT help
24/7

4. History of Our Partnership
Information Commons Discussion Group
June 23, 2007
History of Our Partnership
The Digital Library Program (DLP),
Launched in 1997,
Partnership between the
Libraries, UITS, and the School of
Library and Information Science.
Assistant Dean of Library Information Technology
Joint appointment with UITS
First 24/7 Student Technology Center, and later on two other STCs located in the Wells Library

5. The Future is in Partnerships
Information Commons Discussion Group
June 23, 2007
The Future is in Partnerships
Kantor’s 3 Fundamental Aspects of Business Alliances:
Must yield benefits for the partners, but are more than just the deal
Involve collaboration (creating new value) rather than mere exchange. Partners value skills each bring to the alliance.
Can not be controlled by formal systems but require interpersonal connections and internal infrastructures that enhance learning

6. Information Commons Discussion Group
June 23, 2007
Kanter says….
“The romance of courtship quickly gives way to day-to-day reality as partners begin to live together. Joint ventures are also new ventures and are thus fraught with uncertainty and unanticipated roadblocks. Now more than the upper echelons of management must work together to make the partnership succeed.” (Kanter, )

7. Development of a MOU Identified stakeholders Shared vision
Information Commons Discussion Group
June 23, 2007
Development of a MOU
Identified stakeholders
Shared vision
Framework for partnership
Ensures ongoing financial commitment
Serves as a model for future partnerships

8. Components of the MOU Vision statement Guiding principles
Information Commons Discussion Group
June 23, 2007
Components of the MOU
Vision statement
Guiding principles
Partnership/alliance definitions
Services and resources
Governance and management
Funding
Communication and marketing
Review process
Annual report

9. Post IC Partnerships and Services
Information Commons Discussion Group
June 23, 2007
Post IC Partnerships and Services
W302 classroom
Defines parameters
for sharing space
EVIA/SAVAIL Lab
Defines space services, renovation costs
SLIS Library
After closing defines space library retains

10. Principles for the Use of Library Space
Information Commons Discussion Group
June 23, 2007
Principles for the Use of Library Space
Mission of the Libraries:
To support and strengthen teaching, learning and research by providing the collections, services, and environments that lead to intellectual discovery.
Library space is dedicated to the support of the Mission of the IU Libraries.
Library space is dedicated to the provision of services and collections for library users and any related activities.
Priority for library space should be given to library/research related services and operations.
The Libraries may decline to reallocate space or to partner with other units when the Libraries have a higher priority for the space.
A Memorandum of Understanding will be written and executed when the Libraries agree to partner with and/or provide space for campus organizations or other service providers. The agreement will include a sunset period to allow for periodic review of the partnership.
As academic units, all IUB libraries have a role in supporting campus and university activities. Guidelines for use of the Wells Library Lobby and other library spaces for short term events are posted on the Libraries Web site.

11. Future Plans Research Commons East Tower of the Wells Library
Information Commons Discussion Group
June 23, 2007
Future Plans
Research Commons
East Tower of the Wells Library
Services for Graduate Students, Faculty
Business/SPEA Library
Student Academic Center
Office of the Vice-President
for Research Institutes

12. Information Commons Discussion Group
June 23, 2007
Bibliography
Kantor, Rosabeth Moss. “Collaborative Advantage: Successful Partnerships Manage the Relationship, Not Just the Deal.” Harvard Business Review: July/Aug. 1994:
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