1. NSBE REGION III PROFESSIONALS PLAYBOOK

2. Who We Are
The National Society of Black Engineers (NSBE) Professionals Bylaws describes the manner in which the NSBE Professionals will be structured and governed. The Bylaws are intended to accompany, and be consistent with, the NSBE Constitution and Bylaws, Rules and Regulations, and the NSBE Professionals Operating Guidelines.
We, the Professional members of the National Society of Black Engineers, who wish to support the goals and objectives of NSBE, do hereby dedicate ourselves to develop intensive programs to increase Black and other ethnic minority participation in the field of STEM and to develop a standard of excellence among minority students, practicing engineers, and physical scientists by forming the National Society of Black Engineers Professionals.

3. Overview Who We Are R3P Structure Zone Overviews Best Practices
Admin
Membership
Finance
Programs
Communication
Best Practices
Contact Information

4. Region III Professionals Zone Structure
Membership
Chair-Elect*
International Chair
Membership Chair
Young Technical Professionals Chair
Programs
Programs Chair*
Professional Develop Chair
College Initiative Chair
Pre-College Initiative Chair
Finance
Treasurer*
Finance Chair
Communication
Secretary*
Telecommunication Chair
Publications Chair
Administration
Chair
Chair-Emeritus/Parliamentarian
Zone Leads*

5. NSBE R3 PROFESSIONALS PLAYBOOK
ADMIN ZONE

6. Overview Zone Structures Roles and Responsibilities
Administration Overview
NSBE Goals & Strategy
Suggested Timeline

7. National Administration Zone Structure
Professionals Chair
Professionals Programs Chair
Professionals Chair-Elect
Professionals Secretary
Professionals Chair-Emeritus
Professionals Parliamentarian
Professionals Treasurer

8. Regional Administration Zone Structure
Regional Professionals Chair
Regional Professionals Programs Chair
Regional Professionals Chair-Elect
Regional Professionals Secretary
Regional Professionals Chair-Emeritus/
Parliamentarian
Regional Professionals Treasurer

9. Typical Chapter Administration Zone Structure
President/Chair
Vice President/Chair
Treasurer
Programs Chair
Parliamentarian

10. Administration Overview
Membership
Chapter Development
Young Technical Professionals
NSBE Leadership Development
Programs
PCI
College Initiative
Professional Development
Technical Excellence
Finance
Budget
Partnership Development
Communication
Marketing/
Promotion
NSBE Information
Media

11. NSBE Goals & Strategy Model
National
Regional
Chapter

12. Reality Goals & Strategy Process
NSBE Mission
National
Chapter
Regional

13. Alignment of Goals & Strategy Process
Chapter
Regional
National

14. NSBE R3 PROFESSIONALS PLAYBOOK
MEMBERSHIP ZONE

15. OVERVIEW Structure Responsibilities Objective Strategy
Membership Drive
Chapter Chartering

16. National Membership Zone Structure
National Membership Chair*
Region 1 and Region 2 Professional Chairs
National Professional Chair-Elect

17. Regional Membership Zone Structure
Regional Professional Membership Zone
Regional Professional Chair-Elect
Regional Professional Membership Chair*
Chapter Chairs

18. Responsibilities Manage The Board Develop member relationships
Meetings, Calls
Develop member relationships
Membership Drives, Chapter Charters
Conduct Periodic Leadership Calls
Monthly update meetings, Town Hall call
Assist members with organizational concerns
Online System malfunctions, WHQ inquiries

19. Objectives Design a Membership Growth Strategy
Based on the growth rate set by the PEB
Create regional membership events to support growth strategy
Establish communication protocols for National initiatives, Regional goals, and Local needs to the membership
Improve Regional board interface with the PEB Regional membership

20. Growth Strategy
Each year the PEB establishes a membership goal necessary to support the organizational structure
The National Membership Chair and team provide initiatives and the national perspective for achieving the membership goals

21. Membership Drives Professional Networking Events
Corporate Tour
Happy Hour
Professional Development Seminars
Membership discounted
Annual membership with seminar registration
Community Programs
AWFE
Torch Events
Mixers – Galas, Social events, etc.

22. Chapter Chartering Establishing Corporate/ Community Chapters
locate 10 individuals who are interested in the NSBE mission and the benefits of the Professional
Organize a membership informational event
Facilitate chapter activation
online member enrollment
preparation of chapter documents
chapter petition submittal

23. NSBE R3 PROFESSIONALS PLAYBOOK
FINANCE ZONE

24. OVERVIEW Key Responsibilities Solicitations Strategy & Execution
Sample Events
Reporting & Feedback
Keys to Success

25. Key Responsibilities Chapter Corporate Partnerships
Develop and nurture relationships through quality assurance
Collaborate with programs chair to provide funding for events

26. NSBE Supporters Corporate Partners Engineering
Non-Traditional (i.e. investment firms, start-up companies, etc.)
Universities/Colleges
Government Entities
Nonprofits/NGOs

27. Solicitations Strategy
Gather Information and Build Awareness
Listen, Assess, Recommend
“Educate and become educated.”
Build Rapport and Make Case for Support
Professionalism
Seek Vested Partnerships with mutual benefit(s)
Results Driven Performance
Timely Response to Inquiries/Concerns
“Show and Prove”
Honesty and Accountability
Embrace NEW ideas and new collaborations

28. Sample Events Scholarship Banquet 5k Walk/Run Golf Tournament
Professional Development Series or Summitt
Professional Webinars
A Walk for Education (AWFE)
PCI Programming
Mixers – Sporting Events, Galas, Award Ceremonies, Etc.

29. Key Items for Solicitation Packets
Event or Item Title
Date/Time
Location
Description
Pictures (If a re-occurring event)
Benefits To Investors (Ex. Signage, speaking for x-minutes)
Costs To NSBE (For Proposed Investment Amount)
Limit of Investors (Ex. 5 seats only for Executive Roundtable)

30. Reporting & Feedback Partner Tracking (Internal)
Status Reporting (Internal)
Format & Frequency
Measure & Evaluate
Feedback Loop
Partners, leaders, members and community

31. Keys to Success
Understand your role, manner in which your role supports the zone, region and NSBE as a whole.
Bring your personality to your role
Be Honest and acknowledge when you need help
Always ask yourself: How does this help/impact the membership and NSBE brand?
Document everything

32. NSBE R3 PROFESSIONALS PLAYBOOK
PROGRAMS ZONE

33. Overview- Program Zone
Who Are We?
2025 Goals
Zone Structure
Roles and Responsibilities
Program Overview
General
PCI CI
Program Planning

34. Who Are We?
Taken from NSBE NLC Presentation

35. Programs 2025 Goals
•Improve the integrity of programming through the alignment with NSBE 2025 Vision and Strategic Plan
Develop program evaluation process to measure success of NSBE programming and improve processes
•Increase participation, awareness, and relevance of National Programming
Develop a pilot Collegiate & Professional collaborative program to retain 35% of first-year professional members
Taken from NSBE NLC Presentation

36. National Program Zone Structure
National Professional Programs Zone
National Professional Programs Chair*
National Professional PCI Chair
National Professional College Initiative Chair
National Professional Talent Development Chair
National Professional Technical Excellence Chair

37. Regional Program Zone Structure
Regional Professional Programs Zone
Regional Professional Programs Chair*
Regional Professional PCI Chair
Regional Professional College Initiative Chair
Regional Professional Development Chair
Chapter Programs Chairs

38. Typical Chapter Administration Zone Structure
Program Zone
Programs Chair*
College Initiative Chair
Professional Development Chair
TORCH Chair

39. Roles and Responsibilities
Regional Professional Program Chair
Shall identify and implement regional programs to meet the goals and objectives of the R3P
Shall coordinate existing NSBE Professionals regional programs.
Shall identify and implement regional activities to provide assistance and support to NSBE collegiate and PCI students.
Shall provide leadership training to chapter level counterparts.
Shall lead the R3P Programs Zone

40. Roles and Responsibilities
Regional Professional Pre-College Initiative PCI) Chair
Shall represent the Regional PEB as a member of the Regional PCI Committee.
Shall work with the Regional Pre College Initiative Chair to coordinate the establishment of NSBE Jr. Chapters.
Shall serve as the head coordinator for NSBE National Programming Competitions throughout the region.
Shall assist in with the execution of Regional PCI programs at regional conferences and as requested by the regional PCI Chair.

41. Roles and Responsibilities
Regional Professional College Initiative Chair
Primary liaison between collegiate members and professionals
Develop programs that touch collegiate members in the following areas:

42. Roles and Responsibilities
Regional Professional Professional Development Chair

43. Program Overview

44. Program Overview: What Is A Program?
A program is an organized activity or collection of activities intended to provide a service, opportunity, or resource to members.
Programs vs. Event
A program must have clear, defined objectives with measurable outcomes. These objectives should fall directly in line with the National Directives and the Mission of this Society.
Taken from NSBE NLC Presentation

45. Program Overview: National/Regional
National and Regional Programming
Academic Excellence
Leadership Development
Continued Education & Career Access
Technical Excellence
Cultural & Community Awareness
Professional Scholarship Program
(CI, PCI)
Executive Mentoring (PD)
Professional Certification Course
(PD)
Special Interest Groups (SIGS)
Kids Zone
(PCI)
Try-Math-a-lon
Collegiate Mentoring
(CI)
NSBE After College
Professional Development Conference (PDC)
Road Shows
Mathcounts
Chapter Data Collection Initiative (CDCI)
Technical Professional Conference (TPC)
Taken from NSBE NLC Presentation

46. Program Overview: Chapter
General
Professional Development
College Initiative
Pre-College Initiative
Technical Outreach Community Help (TORCH)
Job Postings
Mentoring
A Walk For Education
Speaker Series
HYPERLINK BOXES TO APPENDIX INFORMATION
Job Readiness
Community Programming
Pof. Dev. Book Club
Membership Initiatives
Career Readiness
Scholarships
Scholarships
Executive Mentoring

47. Program Overview
PCI

48. What is PCI PCI stands for Pre-College Initiative
Objectives of the PCI Program:
•To help students have a positive attitude toward academic excellence
•To stimulate enthusiasm about science, technology, engineering and mathematics (STEM)
•To encourage K–12th graders to pursue degrees in engineering and other technical fields
•To increase the number of African Americans attending and graduating from college
•To encourage and support parental commitment to children’s education
•To raise cultural awareness among students

49. Our Goal
•To develop programs for children in grades K-12 that spark an interest in science, technology, engineering, and mathematics
•To increase the number of students in grades K-12 who pursue STEM majors in college
•To help students discover firsthand how engineering and technology relate to the world around them and discover the excitement of academic excellence, leadership, technical development and teamwork.
•PCI: Programming
•NSBE Jr. : Membership Category (3-12 grade)

50. How to charter a chapter
•Each chapter must complete all relevant chapter information. –
–Parent/advisors tap
–How to start a chapter
•The chartering member must be a NSBE member.
•Each PCI chapter must have at least 5 active members to charter or re- charter a new chapter.
–Each chapter must declare their top 4 officers (President, Vice President, Secretary, Treasurer)
–National dues are $5

51. How to charter a chapter cont.

52. Chapter Resources
Chapter Charter Link: NSBE Jr Toolkit: a6ca6d655058/PCI-toolkit-(1).pdf.aspx Sample NSBE Jr Constitution: 8b85-b9b7ef504cf3/NSBE-JR-Constitition-2015.pdf.aspx Officer Assignment/Online Chapter Management: officer-update-instructions-PDF.pdf.aspx

53. PCI Programming
MATHCOUNTS Video Challenge

54. Math Counts K-4TH Grade Teams of 2-6 Real-world scientific concepts
Research, teamwork, construction, imagination
Build a moving model of LEGO bricks
Develop a poster display of their work at NSBE’s Annual Convention

55. Math Counts 6TH-8TH Grade Teams of 4
Year-long program to improve problem solving skills
Thought-provoking and fun math problems
Compete using a circuit of exams at NSBE’s Annual Convention

56. Math Video Challenge 6TH-8TH Grade Teams of 4
Empower students to be math teachers, video producers, etc.
Create a video that teaches the solution to a MATHCOUNTS problem
Demonstrate how math applies to real life

57. FIRST Lego League 4th-8th Grade Teams of 4-10
Real-world engineering challenges
Build LEGO-based robots
Compete at NSBE’s Annual Convention

58. NSBE Jr. Explorer Technical Innovations Competition
6th-12th Grade
Individual or Group
Opportunity to compete in and explore science in all forms through projects and presentations
Participants submit their project summaries and research papers for scoring at NSBE’s Annual Convention

59. TEN80 Student Racing Challange
6th-12th Grade
Teams of 4-14
Teams that use model (1:10 scale) radio- controlled cars and mimic professional motorsports teams
Explore operation systems and data analysis

60. Try-Math-A-Lon 9TH-12TH Grade Teams of 4
Year-long tutoring program fosters good study habits
Access to online mathematics resources
Compete at NSBE’s Annual Convention

61. Kid Wind Challenge 9th-12th Grade Teams of 2-4
Hands-on renewable energy project
Engage in challenging activities while learning science and engineering basics
Build a small turbine

62. VEX Robotics 9th-12th Grade Teams of 4-10
Exciting engineering challenge presented in game form
Build innovative robots and compete during the school year

63. VEX IQ 3rd-8th Grade Teams of 2 or more
Explore open-ended challenges designed to enhance STEM skills
Build simple, powerful robots while developing teamwork, leadership and communication skills

64. Future City 6th-8th Grade
Teams imagine and design a city of the future using SimCity software.
Build a physical model of the city, exploring engineering and city planning ideas.
develop writing and public speaking skills, and apply math and science to real world issues.

65. Where does programming take place?
Programming helps with year long engagement. However, formal competitions take place at regional and national conferences.
Each chapter has a choice of which programing they want to participate in.
Sign up sheets go out to chapter advisors in May and again in July.

66. Fall Regional Conferences
Cont.
Fall Regional Conferences
Annual Convention
Try-Math-A-Lon
Optional Mock Competitions
MATHCOUNTS
Ten80 Racing Challenge (Open Invitational)
Competition Preparation
NSBE Jr. Explorer: Technical Innovations Competition (Topic and Abstract Workshop)
FIRST Lego League Junior
FIRST Lego League
MATHCOUNTS
Ten80 Racing Challenge
NSBE Jr. Explorer Technical Innovations Competition
Try-Math-A-Lon
The KidWind Challenge
VEX Robotics
VEX IQ

67. How are chapters effective?
•Seek Local Resources
–Find out what local organizations are doing
–Integrate them into your programming
•Involve the Community
–Don’t limit programing to just NSBE Jr members only
–NSBE can do MORE THAN STEM programming
–Local communities should know NSBE as a RESOURCE that advocates for MINORITIES in engineering
•Parent Involvement

68. Resources: Advisors, Funds, Volunteers
Partnerships: Schools, Church, Community
Meetings: Locations, Topics, Activities
Parents: Commitment, Involvement
Chapter: Size, Population and Type

69. Program Overview CI

70. CI Programming Initiatives

71. Program Planning

72. Program Planning: Background
What is Program Planning?
A plan of action aimed at accomplishing a clear business objective, with details on what work is to be done, by whom, when, and what means or resources will be used.
Why is Program Planning Important?
Goal is understood
Clear direction when making decisions about activities
Focuses resources on activities that achieve the mission
Can increase member contribution and involvement.
MISSION ←→ GOALS ←→ PROGRAMS ←→ PLAN
What is Program Planning:
Read more:

73. Program Planning: Keys to Success
GOAL:
Defined and Communicated
Must align with NSBE Directives
KPIs/METRICS:
This is how you define the success of the Program
Must be measureable
If you struggle with this, imagine the program operating in an ideal manner- list the success descriptors
Remember Chapter Data Collection Initiative (CDCI)

74. Program Planning: Keys to Success
SCHEDULE:
Balance of Optimistic vs. Realistic
Keep both Short and Long term goals in mind.
Broken into Phases (Plan, Execute,Testing, Evaluate or Plan, Do, Check, Act)
TEAM:
Must be Defined, Committed and Accountable
Action Items
CHAMPION: Who will drive this home?
Create Standard Work (where you can)
Allows for easy transition to successors while maintaining gains
To provide a baseline for future improvement

75. Program Planning: Keys to Success
HOW TO ROLL OUT A PROGRAM
Establish a goal for the program
Determine KPIs
Secure a date and venue
Create a timeline of events/standard work
Secure funding for the event (if needed)

76. Program Planning: Tools
Example KPIs/Metrics:
Attendance
Demographics of audience
Before/After Comparison
CDCI
Scheduling Tools:
Gantt Chart (Office Timeline, Smart Sheets, Google Docs)
Calendar reminders
Outlet to provide feedback
Link CDCI to a blank template that was used for the CDCI

77. Program Planning: Tools
Templates/Standard Work
Based on chapter demographics and Goals
Personnel Needed
Desired Output
Total Time
Sequence of events/steps
Description
Cycle Time/Schedule for each step
Materials Needed
Link CDCI to a blank template that was used for the CDCI

78. NSBE R3 PROFESSIONALS PLAYBOOK
COMMUNICATIONS ZONE

79. Overview- Communication Zone
Zone Structure
Roles and Responsibilities
Communication Zone Metrics
Organizational Excellence

80. Regional Communication Zone Structure
Secretary
Regional Publications Chair
Regional Telercommunications Chair

81. Roles and Responsibilities
Regional Professionals Secretary
In concert with the Region III Executive Board (R3EB) and R3PEB, shall develop and implement a strategy to enhance NSBE’s visibility within the region.Shall record accurately the minutes of R3PEB meetings.
Shall maintain a record of the R3P documents; make them available to all members upon request
Shall serve as editor of the R3P newsletter.
Shall distribute press releases that cover major events in the R3P.

82. Roles and Responsibilities
Regional Professionals Telecommunications Chairperson
Shall develop mechanisms for the electronic distribution of Professionals information as approved by the R3PEB to the membership and supporting bodies.
Shall oversee the R3P electronic assets, including but not limited to, web domains, listservs, accounts, and computer hardware and software.
Shall coordinate the telecommunications infrastructure for the R3P regional meetings, interfacing with appropriate boards and committees.

83. Roles and Responsibilities
Regional Professionals Publication Chairperson
Shall develop mechanisms to ensure that use of mass communication, print, and digital media to further the objectives of the organization.Shall publish a regional newsletter at least quarterly in digital format.
Shall work with the regional Publications Chair to identify external publications for partnerships and cross publication of technical content
Shall work with the regional Professionals communication zone memes to develop marketing and promotional materials in support of region Professionals events

84. Communication Metrics
Maintain Website Uptime 99.99%
% of s Received and Opened
Increase Social Media Followers
Connect with members on a monthly basis
What is Program Planning:
Read more:

85. Organizational Excellence
Website Upkeep
ZERO obsolete data
Updated frequently
Social Media Use
Increased outreach
Stay visible s
Prioritized information
Branding Reviews
Websites, social media
What is Program Planning:
Read more:

86. NSBE R3 PROFESSIONALS PLAYBOOK
BEST PRACTICES

87. Suggested Timeline March-April National Convention Chapter Elections
Chapter Reporting
May
Board Transition Period
June-July
Program Planning
Financial Planning
Attend RLC
August-October
Program Execution
TORCH*
November
Professionals FRC
December
Holiday/Social Activities
Chapter Visit
Mid-Year Checkpoint
January-February
Continued Chapter Programming
National Convention Preparation

88. NSBE R3 PROFESSIONALS PLAYBOOK
CONTACT INFORMATION

89. Contact Information
Position
R3P Chair
R3 Chair-Elect
R3P Treasurer
R3P Programs Chair
R3P Finance Chair
R3P PD Chair
R3P CI Chair
R3P PCI Chair
R3P International Chair
R3P Chair Emeritus
R3P Professional Development Chiar

90. NSBE R3 PROFESSIONALS PLAYBOOK
APPENDIX

91. APPENDIX- Programs Zone: Programs
Technical Outreach Community Help (TORCH)
A Walk For Education
Technical training open to the community
STEM Awareness at community events
Support Membership Initiatives (ran by Membership Zone)
Membership Drive
Membership Reward Programs

92. APPENDIX- Programs Zone: Pro. Dev.
Job Postings
Speaker Series
Professional Development Book Club
Career Readiness
Executive Mentoring

93. APPENDIX- Programs Zone: College Initiative
Mentoring
Job Readiness

94. APPENDIX- Programs Zone: PCI
A Walk For Education
PCI Programming (Regional/National)
Try-Math-A-Lon (TMAL)
Mathcounts
VEX Robotics
Kid Wind
Kid Zone
Science Fair (NSBE Jr Explorer)
First (Lego League)
PCI Programming in the Community