1. Computer Projection Presentation Guide
2018 Health Physics Society Annual Meeting
Cleveland, Ohio

2. This Presentation Provides:
Information about the computers used at the HPS meeting
Guidelines for developing a presentation
Deadlines for submittals of presentations

3. Projection Computer HPS preloads all presentations
HPS supplies projection computer
256 MB RAM
Microsoft Windows (2007 or later)
Microsoft PowerPoint (2007 or later)
Not connected to sound system

4. Presentation File Requirements
One file per presentation
*.pptx format
File totally self-contained
No links to:
Other files
The Internet – NO INTERNET AVAILABLE IN THE MEETING ROOM
Audio/video content

5. Speaker Preparation
Check in and preview at least one day beforehand in the Speaker Ready Room to ensure everything works
Bring a copy on a thumb drive just in case!
Some versions of Office for Mac have proved troublesome when used on a Windows PC
Users of Office for Mac should submit their presentations ahead of time

6. Style Guidelines Use a format size of 16:9
Rule of thumb: 1 slide per minute
A 15-minute presentation allots only 12 minutes for talk, 3 minutes for questions
Each slide should have a title
In “File->Page Setup…” window specify:
Slides sized for: “On Screen Show”
Slide orientation: Landscape

7. Style Guidelines (cont.)
Short phrases, not long sentences
Use arial or similar sans serif font
36 Point Titles
28 Point Text

8. Common Problems Unreadable visual aids (charts, graphs)
Too much information on a single slide
Do not reduce font size to make room for more words.
If you can’t read your lettering from 3 meters away from a laptop display then your audience may have problems.
Bad color contrast when projected

9. Special Fonts and Symbols
Special fonts, symbols, and bullets may not be on the projection computer
Wingdings, Monotype Sorts
Scientific symbol fonts, Asian-language fonts
MS Line Draw
Can embed TrueType fonts in file:
Select “Tools->Save Options->Embed TrueType Fonts” from the dialog box when saving

10. Contrast High contrast very important
Use light lines/text on a dark background
Foreground: White, yellow, light cyan
Background: Black, dark blue, dark brown
Caution: Red, orange, or blue lettering and lines become unreadable when projected

11. Display Speed Slides should display instantly
Do not distract the audience with slow transition effects
Avoid overuse of slow graphics, fonts, and special effects

12. Transitions Between Slides
Special animation should not be used when changing from one slide to another
Usually highly distracting to audience
Use only as special attention getter
Default settings should be:
Effect: No transition
Speed: Fast
Advance: On mouse click

13. Transitions Between Lines
Can be highly effective
Focus attention on a specific line of a slide
Dim previous lines for more emphasis on current line
Transitions should be instantaneous
Be consistent

14. Presenting Information: Diagrams
Keep diagrams simple
Make diagrams easy to view
Make text readable
Use all space in rectangle

15. Presenting Information: Graphs
Keep graphs simple
Eliminate or subdue distracting grid lines
Use large font sizes
Example follows on next slide . . .

16. Fault Coverage vs. No. of Vectors
100 80 60
Fault Coverage (%) 40
Oversimplify, if necessary for understanding of relationships. You can always refer the audience back to your full paper in the proceedings.
Note the use of thicker than default lines to promote easier viewing.
In this example the author discusses relationships in three areas of the curve, and makes each of the three areas appear by clicking the slide controller.
However… consider having all of your data display at once, unless you really need to use this technique. Keep it simple. 20
1.0E+01
1.0E+03
1.0E+05
1.0E+06
No. of Vectors

17. Avoid Common Annoyances
Distracting and overused transition effects
Focusing the audience on your slides, not the speaker
Trying to use every feature PowerPoint has to offer
Slides without titles

18. How to Annoy the Audience
Small text
Overuse of caps, italics, underlines
Too many words on a slide

19. Schedule 30 June 2018 15–18 July 2018 16–19 July 2018
Final version of PowerPoint presentation uploaded
15–18 July 2018
Check in and review presentations in Speaker Ready Room – at least one day prior to your scheduled talk
16–19 July 2018
Oral presentations at HPS meeting; check your notification or the online program for specific day and time of your presentation