1. Journals, Source Documents, and Recording Entries in a Journal
LESSON 3-1
9/11/2018
LESSON 3-1
Journals, Source Documents, and Recording Entries in a Journal

2. Journals and Journalizing
Lesson 3-1
Journals and Journalizing
LO1
A form for recording transactions in chronological order is called a journal.
Recording transactions in a journal is called journalizing.

3. A FIVE-COLUMN JOURNAL general amount column special amount columns
page 57
general amount column
special amount columns
LESSON 3-1

4. A Multicolumn Journal Accuracy Chronological record
Lesson 3-1
A Multicolumn Journal
LO1
Accuracy
Chronological record
Double-entry accounting
Information for each transaction recorded in a journal is called an entry.
The recording of debit and credit parts of a transaction is called double-entry accounting.

5. Lesson 3-1
Source Documents
LO2
A business paper from which information is obtained for a journal entry is called a source document.

6. CHECKS
page 58
A business form ordering a bank to pay cash from a bank account is called a check.
LESSON 3-1

7. SALES INVOICES
page 58
A form describing the goods or services sold, the quantity, the price, and the terms of sale is called an invoice.
LESSON 3-1

8. Lesson 3-1
Sales Invoice
LO2
An invoice used as a source document for recording a sale on account is called a sales invoice.
A sales invoice is also referred to as a sales ticket or a sales slip.

9. OTHER SOURCE DOCUMENTS
LESSON 3-1
9/11/2018
OTHER SOURCE DOCUMENTS
page 59
receipt
calculator tape
A business form giving written acknowledgement for cash received
memorandum
A form on which a brief message is written to describe a transaction
LESSON 3-1

10. RECEIVED CASH FROM OWNER AS AN INVESTMENT
page 60
August 1. Received cash from owner as an investment, $5, Receipt No. 1. 1 3 2 4
1. Write the date in the Date column.
2. Write the debit amount in the Cash Debit column.
3. Record the credit amount in the General Credit column. Write the title of the account in the Account Title column.
4. Write the source document number in the Doc. No. column.
LESSON 3-1

11. PAID CASH FOR SUPPLIES
page 61
August 3. Paid cash for supplies, $ Check No. 1. 1 2 3 4
1. Write the date in the Date column.
2. Record the debit amount in the General Debit column. Write the title of the account in the Account Title column.
3. Write the credit amount in the Cash Credit column.
4. Write the source document number in the Doc. No. column.
LESSON 3-1

12. LESSON 3-2
9/11/2018
LESSON 3-2
Journalizing Buying Insurance, Buying on Account, and Paying on Account

13. PAID CASH FOR INSURANCE
page 63
August 4. Paid cash for insurance, $1, Check No. 2. 1 2 3 4
1. Write the date in the Date column.
2. Record the debit amount in the General Debit column. Write the title of the account in the Account Title column.
3. Write the credit amount in the Cash Credit column.
4. Write the source document number in the Doc. No. column.
LESSON 3-2

14. BOUGHT SUPPLIES ON ACCOUNT
page 64
August 7. Bought supplies on account from Supply Depot, $ Memorandum No. 1. 2 4 1 3
1. Write the date in the Date column.
2. Record the debit amount in the General Debit column. Write the title of the account in the Account Title column.
3. Record the credit amount on the next line in the General Credit column. Write the title of the account in the Account Title column.
4. Write the source document number in the Doc. No. column on the first line of the entry.
LESSON 3-2

15. PAID CASH ON ACCOUNT
page 65
August 11. Paid cash on account to Supply Depot, $ Check No. 3. 2 1 3 4
1. Write the date in the Date column.
2. Record the debit amount in the General Debit column. Write the title of the account in the Account Title column.
3. Write the credit amount in the Cash Credit column.
4. Write the source document number in the Doc. No. column.
LESSON 3-2

16. LESSON 3-3
9/11/2018
LESSON 3-3
Journalizing Transactions That Affect Owner’s Equity and Receiving Cash on Account
Blue

17. RECEIVED CASH FROM SALES
page 67
August 12. Received cash from sales, $ Tape No. 12. 1 3 4 2
1. Write the date in the Date column.
2. Write the debit amount in the Cash Debit column.
3. Write the credit amount in the Sales Credit column. Place a check mark in the Account Title column. A check mark is also placed in the Post. Ref. column.
4. Write the source document number in the Doc. No. column.
LESSON 3-3

18. SOLD SERVICES ON ACCOUNT
page 68
August 12. Sold services on account to Oakdale School, $ Sales Invoice No. 1. 2 1 4 3
1. Write the date in the Date column.
2. Record the debit amount in the General Debit column. Write the title of the account in the Account Title column.
3. Write the credit amount in the Sales Credit column.
4. Write the source document number in the Doc. No. column.
LESSON 3-3

19. PAID CASH FOR AN EXPENSE
page 69
August 12. Paid cash for rent, $ Check No. 4. 1 2 4 3
1. Write the date in the Date column.
2. Write the debit amount in the General Debit column. Write the title of the account in the Account Title column.
3. Write the credit amount in the Cash Credit column.
4. Write the source document number in the Doc. No. column.
LESSON 3-3

20. RECEIVED CASH ON ACCOUNT
page 70
August 18. Received cash on account from Oakdale School, $ Receipt No. 2. 3 1 2 4
1. Write the date in the Date column.
2. Write the debit amount in the Cash Debit column.
3. Record the credit amount in the General Credit column. Write the title of the account in the Account Title column.
4. Write the source document number in the Doc. No. column.
LESSON 3-3

21. PAID CASH TO OWNER FOR PERSONAL USE
page 71
August 18. Paid cash to owner for personal use, $ Check No. 6. 1 2 4 3
1. Write the date in the Date column.
2. Write the debit amount in the General Debit column. Write the title of the account in the Account Title column.
3. Write the credit amount in the Cash Credit column.
4. Write the source document number in the Doc. No. column.
LESSON 3-3

22. LESSONG 3-4 Proving and Ruling a Journal
9/11/2018
LESSON 3-4
Proving and Ruling a Journal

23. PROVING A JOURNAL PAGE 1 2 3 1. Add each of the amount columns.
2. Add the debit column totals, and then add the credit column totals.
3. Verify that the total debits and total credits are equal.
LESSON 3-4

24. RULING A JOURNAL PAGE 1 2 3 5 4 1. Rule a single line.
2. Write the date.
3. Write Carried Forward.
4. Write each column total.
5. Rule double lines.
LESSON 3-4

25. STARTING A NEW JOURNAL PAGE1 2 3 4
1. Write the page number.
2. Write the date.
3. Write Brought Forward in the Account Title column. A check mark is also placed in the Post. Ref. column.
4. Record the column totals brought forward from the previous page.
LESSON 3-4

26. PROVING AND RULING A JOURNAL AT THE END OF A MONTH
page 75 1 2 3 5 4
1. Rule a single line.
2. On the next line, write the date.
3. Write the word Totals.
4. Write each column total.
5. Rule double lines.
LESSON 3-4

27. STANDARD ACCOUNTING PRACTICES
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LESSON 3-4

28. Proving Cash
Determining that the amount of cash agrees with the accounting records is called proving cash.

29. Proving Cash 1. Calculate the cash balance.
Cash on hand at the beginning of the month $ 0.00
Plus total cash received during the month +7,120.00
Equals total $ 7,120.00
Less total cash paid during the month –4,523.00
Equals cash balance at the end of the month $ 2,597.00
2. Verify that the cash balance equals the checkbook balance on the next unused check stub in the checkbook.
Checkbook balance on the next unused check stub $ 2,597.00