1. Office of Student Leadership and Activities & College Resources
September 22nd, 2013

2. OSLA Spaces The OSLA Office Evans Basement - Organization Office
Back of the office has computers with photoshop and other programs
Poster Machine: Blows up posters 300% their original size
Evans Basement - Organization Office
Large office with 2 mac’s
Locker space that maybe reserved
Large round table with chairs to do work
Fully stocked with pens, markers, paper, etc.

3. Resource Room Balloons Plastic tablecloth and clips
Limit of 50 per semester
Fancy new items – hi-float solution, ceiling clips, and sticky tabs
Plastic tablecloth and clips
Food Service Items for ServSafe Compliance
Tye-Dye
Vases, Flowers, and Décor
Team Building Supplies
Banner Paper & Paint
Decorative Lights
Real Linens and Skirts
Traditional and Large events (needs prior approval by OC)

4. Booking Table Space Fens MCB Table Vendor Bake Sale Information Table
Reserve through OSLA
1 time per semester for a fundraiser
Can also be used for cake-cuttings
Information Table
Reserve through conferences, not more than 2 consecutive days, can check Friday before for additional days.
No food giveaways at Info tables! (small candy is ok)
MCB Table
Reserve through conferences

5. OSLA Reservable Items
Popcorn and Cotton Candy Machine
Reserve through OSLA
Must put in work order to have it delivered to your location and a work order to have it delivered from your location back to OSLA
Supplies
$1 per bag for popcorn (approx. 20 per) – oil and bags on cart
Use your budget # when you buy
Cotton candy supplies free – pick-up cones and sugar in office
Please remember to CLEAN the machines at the end of your event.
Karaoke Machine
Currently can only be used in Quadside and Alumnae Only

6. OSLA Resources Tax Exempt Use the Tax Exempt Form Shaw’s Card
Available on campus life website to download and print
Shaw’s Card
Sign out in OSLA
Box Office Sales
Use the Box Office Form
Fenway Card Machine
Check out in OSLA – only can be used in the Fens
Available on a first come first serve basis

7. Reserving Space Conferences
All rooms on the academic campus (except for classrooms), 1st Floor lounges on residence campus, Quadside (except Friday and Saturday night), Alumnae Hall, Mesick Classroom, Bartol (in consultation with Bill), and Bartol Small
Events.simmons.edu
USE YOUR ORGANIZATION ACCOUNT (please!)
Stop by Conferences in E-200 and see Megan or Lauren
Event set-up form completed online – use a diagram if needed

8. Reserving Space Registrar classrooms@simmons.edu Holmes Sports Center
Booked through the sports center
The form can be found online through the Athletics website
Conferences will ultimately work with you with all aspects after the sports center approval

9. Advertising Opportunities
Flyers
Academic Campus – Approve in OSLA
Residence Campus – Approve in Residence Life
1 per 1st Floor Residence Hall
Need at least 1 week in advance each Tuesday by noon to get on RA boards
Easels
Limited # of boards available in OSLA to be checked out
Limit of 4 easels per organization available on a first come first available process
Limit 4 per lobby space for each event, clear pathways and prevent visual overload
Be aware of people with visual disabilities
Colleges of the Fenway
Contact Tia or Corey

10. Advertising Opportunities
Campus Life Newsletter
Contact Kat Michael in Residence Life
Campus Life Facebook
Digital Signage
Calendared events through SGA/OSLA –
Add this calendar to your “other calendars” by adding
Templates where you can add in information. Designated organization members will have access to this late September/early October.
Connections
Post here!
OrgSync
Mass s
Text Messages

11. Food Service Catering Use your organization login
Anything over $500 is approved by OSLA
Barbeques
Must contact Bartol and Conferences
Guidelines available online
Must speak with the dining director to make a meal
Alcohol Service
Must use Aramark on the Academic Campus
Must use an outside company on Residence Campus (outside of Senior/Faculty Toast)– preferred user in office
Must contact your OC in advance

12. Accommodations Hotels Buses Planes
Discounted rate with direct billing at The Inn at Longwood
Meet with your OSLA Consultant to get billing information
Buses
Variety that we use
Negotiated a good price!
Think about what the right size is for your outing/event
Planes
Booking early is the way to go!
Do not pay with your own money

13. Technology Requests Simmons Technology OSLA
Reserve through the website
Limited to wireless mics, mic stands, podium usage
Cannot support bands, etc.
At least 1 week in advance
OSLA
Reserve through making an appointment or ing Tia
Will have trained Event Staff there to run and set-up the equipment
Monitors, Corded Mics, Mixers, and more!
Can support bands and performers
At least 1 week in advance, preferably 2 weeks

14. Special Requests Parking
You can only request parking on the Academic Campus.
On your request, please indicate whether you are requesting free parking vouchers or discounted parking vouchers.
When we have received confirmation of your parking approval, we will notify you and set aside parking passes for your organization to pick up from the Office of Student Leadership and Activities.
Please note that parking vouchers are only intended to be used for the date and time frame for which they were requested.
Please allow 2 week for small orders (visitors, performers) and 3 weeks for large orders.
This is ONLY to be used to request parking for official organization business, and not for personal use.

15. Special Requests Building Access Weekends and Late Nights Quadside
Events on the academic campus
Forms on Public Safety website
Quadside
Weekends daytime

16. Funding Student Travel and Research Funds Other Funding Sources
The Simmons College Student Travel Award competition provides financial support to undergraduate and graduate students who are attending and presenting research at academic or professional conferences.
Sponsored Programs website
Other Funding Sources
Spin Database
Smarts/Genius
Grants.gov Find Funding Opportunities

17. Simmons Palooza Simmons Palooza’s goals are to:
Celebrate Simmons’s history of increasing inclusiveness – and the ongoing struggle, at Simmons, in the United States, and the world, for social justice and inclusion.
Bring together, highlight, and support existing and new diversity and inclusion programs and activities of the College.
Build ongoing celebrations of Simmons’s social activism into the traditions of the College (e.g., May Day) and annual commemorations and celebrations (e.g., Women’s History Month).
Create a greater sense of community and student-centeredness.

18. President Helen Drinan
Traditional Events are on their calendars already!
Complete form available on website and go over it with your OC at least 2 weeks prior to be submitted.