1. THE FACULTY RETENTION, TENURE, & PROMOTION WORKSHOP 2015-16 RTP CYCLE
COLLEGE OF BUSINESS ADMINISTRATION
CSU, SACRAMENTO

2. INTRODUCTION College of Business RTP Process
California State University Board of Trustees
Policies on Evaluation Criteria
CSU, Sacramento University ARTP Policy
Presidential Memorandum
02-11
Area RTP Policy
Memorandum of Understanding
(MOU) for Unit 3 Faculty
College of Business RTP Policy

3. RTP Flow Process Primary Level Review: Area Committee
1st, 2nd, 3rd, 5th year retention
4th, 6th year retention, tenure, promotion
Dean:
Reviews and Recommends
Vice President for Academic Affairs (Provost)
Faculty Member
Primary Level Review:
Area Committee
Secondary Level Review:
CBA Committee
[Promotion to Full RTP occurs beginning of fifth year after last promotion]

4. RTP Flow Process First Year Performance Review
Primary Level Review
Dean:
Reviews and Recommends

5. Personnel Action File (PAF)
CUSTODIAN
The Associate Dean, as the Dean’s designee, is the custodian of the PAFs.
FILE LOCATION
Tahoe 2130
Requests for copies must be submitted in writing

6. The PAF
The Personnel Action File (PAF) contains the permanent record of the RTP process for each faculty member.
Section 1 - Current year’s RTP Review Letters
Section 2 - Previous years’ RTP Review Letters
Section 3 - Student Evaluations
Section 4 - Other PAF Insertions
Section 5 - Index
Section 6 - Curriculum Vitae (CV)
Section 7 - Initial appointment letter

7. The WPAF
The Working Personnel Action File (WPAF) contains materials transferred from the PAF plus material prepared by the faculty member each evaluation period.
The WPAF is the binder that is reviewed by each level of review. The WPAF is disassembled when the current period’s evaluation cycle is complete.

8. Who Provides What? Access Log (AD) Verification of WPAF contents (AD)
CV/resume (current CV/resume (FM) Original appointment CV/resume (AD)
Current ARTP Evaluations (AD)
Past ARTP Evaluations (AD)
RTP Narratives/Summaries/Reflective Statements (Teaching effectiveness, Scholarly & Creative Activities, Service) (FM)
Index of items in following section of binder (A-E) (FM)
A. Evidence of teaching effectiveness (student evaluations, syllabi, other evidence of teaching effectiveness)
B. Evidence for Scholarly and creative activities
C. Evidence of Institutional Service
D. Evidence for community service
E. Other materials (FM)
Letters of appointment per college ARTP policy not included elsewhere (AD)

9. Timeframe for Submitted Materials
Retention through Tenure:
Materials submitted/received since date of initial appointment through the current evaluation period’s file closure date.
First Promotion:
Subsequent Promotions:
Materials submitted/received since the date the files closed immediately prior to the evaluation which resulted in the last promotion.

10. WPAF Index PREPARATION OF THE WPAF INDEX
Please make note of the following:
Materials that are placed in the file by you for the current period’s evaluation have an asterisk placed next to it.
Activities that are simply listed in the index for the record do not have an asterisk placed next to it; you are not
limited to include only the examples shown on the WPAF index given to you. For example, you may include a
statement of teaching and/or research philosophy, or you may include a statement that discusses your student
evaluations. The criteria and relative values approved by the College faculty are shown after the WPAF index. Materials from non-state supported teaching or from outside institutions are not part of your teaching performance evaluated through this process.
CALIFORNIA STATE UNIVERSITY, SACRAMENTO
College of Business Administration
WORKING PERSONNEL ACTION FILE (WPAF) INDEX
(Relevant review time period placed here) Original Appointment Date – File Closure Date
NAME: _____________________________________________________________
FACULTY RANK: ____________________________________________________
This Index is a record of activities and materials submitted for use in my periodic evaluation and performance
review. The asterisk indicates those materials, which are to accompany my WPAF as it advances through the
evaluation levels.
All other materials available upon request.
SIGNATURE: ________________________________

11. RTP Classification Determines Closure Date Determines Levels of Review
May request change in writing and before Closure Date (applies to Early Tenure & Promotion, Early Promotion, Promotion, Promotion to Full)

12. RTP CLASSIFICATION OF FACULTY MEMBERS
COLLEGE OF BUSINESS ADMINISTRATION
Review Cycle
First Year – Spring Performance Review October 30, 2015
Regular faculty members serving in the first full-time year of employment to be considered for Periodic Evaluation
Tota Panggabean
Retention – Performance Review September 11, 2015
P-2 Regular faculty members serving in the second full-time year of employment to be considered for reappointment.
Jesse Catlin
P-3 Regular faculty members serving in the third full-time year of employment to be considered for reappointment.
Brian Baldus Yang Li Taylor Wells
P-5 Regular faculty members serving in the fifth full-time year of employment to be considered for reappointment.
Feng “Oliver” Liu David Moore Kim Staking+ Stephen Wheeler+
Tenure and Promotion Appointees – Performance Review October 09, 2015
P-6 Regular faculty members serving in the sixth full-time year of employment to be considered for tenure and promotion.
Nuriddin Ikromov# Ping “Tyra” Shao
Early Promotion to Full – Performance Review
Jessica Bagger
Promotion to Full – Performance Review
Anna Vygodina Maureen Lojo Hakan Ozcelik
+ 2 years credit towards tenure awarded #1 1/2 years credit towards tenure awarded

13. RTP 2015-16 Cycle Closure Dates (These Dates Are Not Subject to Modification)
Retention September 11
Early Tenure, Tenure, October 09 Early Promotion, Promotion
Promotion to Full October 09
1 Year Performance Review October 30

14. Key RTP Dates Academic Year 2015-2016
(All subject to modification, excluding the File Closure Date)
Academic Year
Consideration
Retention
Tenure, Early Tenure, Early Promotion, Promotion to Full
File Closure Date
September 11
October 09
Primary Level Committee (PLC)
Committee Action
Tenure & Promotion Considerations
PLC retention recommendation due to faculty under review
September 29
November 13
Faculty rebuttal to PLC retention recommendation due to the AD Faculty Office
November 23
Secondary Level Committee (SLC), Dean & Provost
Committee Action
Retention
Tenure & Promotion Considerations
SLC retention recommendation due to faculty under review (Retention: (P-4) & (Tenure & Promo Consideration: P6, ET, EP, PF)
October 30
February 08
Faculty rebuttal to SLC retention recommendation due to AD Office (Retention: (P-4) & (Tenure & Promo Consideration: P6, ET, EP, PF)
November 10
February 18
SLC retention recommendation due to faculty under review (P-2, P-3, & P-5)
November 13 __
Faculty rebuttal to SLC retention recommendation due to AD Office (P-2, P-3, & P-5)
November 23

15. (Subject to Modification)
Key RTP Dates – cont’d
(Subject to Modification)
Dean’s retention recommendation due to faculty (P-4)
December 10 __
Faculty rebuttal to Dean’s retention recommendation due to AD Office (P-4)
December 21
Transfer of Retention candidate files to Provost (P-4)
January 08
Dean’s retention recommendation to faculty (P-2, P-3, & P-5)
February 05
Provost letter to Retention candidates (P-4)
February 12
Faculty rebuttal to Dean’s retention recommendation due to AD Office (P-2, P-3, & P-5)
February 15
Dean’s recommendation to Tenure & Promo Consideration: P6, ET, EP, PF candidates
March 04
Faculty rebuttal to Dean’s Tenure & Promo Consideration: P6, ET, EP, PF recommendation
March 14
Transfer of Tenure & Promo Consideration: P6, ET, EP, PF to Provost
April 01
Provost letter to Tenure & Promo Consideration: P6, ET, EP, PF candidates
May 20

16. (Subject to Modification) Tenure & Promotion Considerations
Key RTP Dates – cont’d
(Subject to Modification)
First Year - Spring Performance Review (P1)
Committee Action
Retention
Tenure & Promotion Considerations
File Closure Date
October 30 __
PLC retention recommendation due to faculty under review
November 20
Faculty rebuttal to PLC retention recommendation due to the AD Office
November 30
Dean’s retention recommendation due to faculty (1st Yr Performance Evaluations)
February 12
Faculty rebuttal to Dean's retention recommendation due to the AD Office (1st Yr Performance Evaluations)
February 22

17. Preparation of the WPAF Index (An electronic copy is available at: w:faculty/ARTP documents and also online at the MyCBA/For Faculty website)
Materials that are physically included in the file by faculty for the current period’s evaluation have an asterisk (*) placed next to them on the index. (items not included may be referenced and provided upon request)
WORKING PERSONNEL ACTION FILE (WPAF) INDEX
1. Access log (AD)
2. Verification of WPAF contents (AD)
3. CV/resume {current CV/resume and CV/resume from either the original appointment (for tenure and promotion to Associate Professor) or from the last time the faculty member was promoted (for promotion to Full Professor)} (FM)
4. Current RTP Evaluations (AD)
5. Past RTP Evaluations (AD)
6. RTP narratives/summaries/reflective statements/personal action plan/faculty Development plan (as appropriate for each College) addressing:
A. Teaching effectiveness (FM)
B. Scholarly and creative activities (FM)
C. Service (contributions to the community and to the institution) (FM)  

18. WORKING PERSONNEL ACTION FILE (WPAF) INDEX Continued…
7. Index of items in following section of binder (A-E)
A. Evidence for teaching effectiveness
1. Student evaluations (AD)
2. Syllabi (at least one for each course taught) (FM)
3. Other evidence of teaching effectiveness (FM)
B. Evidence for scholarly and creative activities (FM)
C. Evidence for institutional service (FM)
D. Evidence for community service (FM)
E. Other materials (FM)
8. Letters of appointment per college ARTP policy not included elsewhere (AD)
*Supporting materials are returned to the faculty member following the completion of the review cycle. 

19. RTP Narratives
summaries/reflective statements/personal action plan/faculty development plan that addresses the following:
Teaching effectiveness
Scholarly and creative activities
Service (contributions to the community and to the institution)

20. Evidence For Teaching Effectiveness
Student evaluations from PAF
Syllabi (at least one for each course taught)
Other evidence of teaching effectiveness

21. Evidence For Scholarly & Creative Activities
Accomplishments in research and/or creative projects.
Publication of articles, books, reviews, or research papers.
Unpublished manuscripts.
Membership and appropriate participation in activities of professional organizations.
Presentation of professional lectures.

22. Evidence For Community Service
Office or directorship on a volunteer basis (national, state, local).
Volunteer or paid consultant.
Participation on committees of agencies or organizations (national, state, local).
Participation in the mass media.
Community honors and awards.
Other.

23. Evidence of Institutional Service
Contributions to faculty member’s area.
Contributions to College of Business Administration.
Contributions to the University.

24. Criteria & Relative Values Assigned Weights for Faculty Evaluation Approved by the College Faculty
RETENTION
TENURE
PROMOTION
Competent Teaching Performance
.53
.52
.51
Scholarly or Creative Achievement
.30
.31
.32
Contribution to the Institution
.10
Contribution to the Community
.07
TOTAL
1.00
(Weights valid for five years)
Fall 2014-Spring 2019

25. WPAF Verification Form
(Final Closure Step)
VERIFICATION OF WORKING PERSONNEL ACTION FILE CONTENTS
Fall 2015 – Spring 2016 Review Cycle
CANDIDATE NAME: __________________________________________________
(Type of Print)   
By signing below, I certify satisfactorily completed and is ready to be released to the review committees for evaluation and appropriate recommendations. I also certify that my Working Personnel Action File has been that references made in my current Index are supported by documentation and that those documents which did not accompany the Index are readily available in my faculty office should the material be called for at any review level.
*************************************************************
SIGNATURE: ________________________________ DATE:___________________________
Access log (AD)
Verification of WPAF contents (AD)
CV/resume {current CV/resume and CV/resume from either the original appointment (for tenure and promotion to Associate Professor) or from the last time the faculty member was promoted (for promotion to Full Professor)} (FM/AD)
Current RTP Evaluations (AD)
Past RTP Evaluations (AD)
RTP narratives/summaries/reflective statements/personal action plan/faculty Development plan (as appropriate for each College) addressing:
Teaching effectiveness (FM)
Scholarly and creative activities (FM)
Service (contributions to the community and to the institution) (FM)
Index of items in following section of binder (A-E)
Evidence for teaching effectiveness
Student evaluations (AD)
Syllabi (at least one for each course taught) (FM)
Other evidence of teaching effectiveness (FM)
B. Evidence for scholarly and creative activities (FM)
C. Evidence for institutional service (FM)
D. Evidence for community service (FM)
E. Other materials (FM)
8. Letters of appointment per college ARTP policy not included elsewhere (AD)

26. WPAF Appointment Check List
Please refer to the RTP manual for specifics re: forms, dates and timelines.
Please request binders, tabs, labels and any other items needed to be prepared your WPAF binder, prior to your file closure appointment.
The AD for Faculty will meet with you by appointment to review your file and provide content suggestions prior to closure appointment.
Tamara Dunn will meet with you by appointment to review your file and provide organizational suggestion prior to closure appointment.
Bring an updated copy of your curriculum vitae with the current date printed in the header or footer.
Make sure the correct appointment date and file closure date is on your WPAF index.
Please come prepared to your file closure appointment, with the WPAF materials organized and inserted in the binder.