1. ROM Pricing – HP Asset Manager implementation project (Briefing)
DWP – Hosting
ROM Pricing – HP Asset Manager implementation project (Briefing)
Fixed Price proposal 22nd March 2016
* Please note that these ‘estimates’ are not an offer capable of acceptance. All estimates and inferred pricing is for planning and budgetary purposes only and is subject to further scope definition, HPE Management Approval, Due Diligence and Final Statement of Work, and should not be consumed as committed pricing

2. HP Asset Manager Implementation Project
Current High Level Requirements and Scope
Stand up the initial HP Asset Manager platform for DWP Hosting
Build the integrations to and from UCMDB:
Asset Manager
Transition the master data to HP Asset Manager
Set up Hardware Asset Management within HP Asset Manager
Setup the Software Asset Management Software License Optimisation module within HP Asset Manager and onboard the following Software Vendors: Microsoft, IBM
Configure reporting
Support knowledge and skills transfer throughout the project giving DWP Hosting the skills and knowledge to support the platform and onboard the remainder of their Software Estate

3. HP Asset Manager Implementation Project
Delivery approach
Two in a box methodology for delivery
Full Project delivery in the UK
Full time project management
Senior UK based Technical Consultant delivery
Solution Architect
Use of DWP Hosting resources to support the project from initiation to closure in order to gain the required skills to support future projects, maintain the solution and support the IT Asset Management service
HPE will support knowledge transfer throughout the project, and will implement HP Asset Manager configured to support Hardware Asset Management, as well as the onboarding of two Software Vendors: IBM and Microsoft for a selected number of products, imparting skills to LBG in order to support the onboarding of future Software Vendors

4. HP Asset Manager Implementation Project
Integrations Scope

5. HP Asset Manager Implementation Project
Work Packages Summary

6. HP Asset Manager Implementation Project
WP Flow through the HP Project Lifecycle
A: Analyze & Design
B: Build
C: Test
D: Deploy & Adopt
WP1-1 Plan
WP1-2 Project Management
WP2.2 LLD
WP5-3 Support
Customer
Testing
WP7 Deploy
WP2-1 RTM & HLD
WP3-1 Install Dev
WP6.1 Reporting
WP3-2 Integrate
WP3-3 HW AM
WP3-4 Install Test
WP3-5 Install Prod
WP5-1 Support Testing
Preparation
WP5-2 SAT/SIT
WP 4.1 Data load
WP8.1 SAM
Content
WP8.2 SAM
IBM ILMT
WP8.2 SAM
Microsoft

7. HP Asset Manager Implementation Project
Work Package Breakdown
Work Package 1 – Project Planning
Project kick off workshop:
Key milestone review
Validate mandate for change
Ensure scope clearly recorded and communicated to stakeholders
Review project charter
Work with DWP Hosting to create project plan for the scope of SW services
Conduct joint risk analysis
Plan initial workshops
Support DWP Hosting with defining a migration strategy:
Conduct a two day planning meeting with all project key stakeholders
o    Agree on reporting structures
o    Define responsibilities and contact persons (RACI: Responsible, Accountable, Consulted, Informed)
o    Discuss people planning
·         Plan the activities related to design and installation of the HP AM and Integrations

8. HP Asset Manager Implementation Project
Work Package Breakdown
Work Package 1.2 – Project Management (Ongoing)
Work with DWP Hosting to maintain project plan
Ongoing joint risk review and management
Review and update overall project timeline
Adherence to the joint customer governance
Management of the project boards

9. HP Asset Manager Implementation Project
Work Package Breakdown
Work Package 2.1 – Requirements Traceability Matrix (RTM) and Technical Design (Ongoing)
Identify and capture requirements (2 day workshop)
Document requirements in requirements traceability matrix
Conduct key milestone review to mutually agree to approve start of designs
Analyse requirements
Prioritise requirements (1 day workshop)
Work with DWP Hosting to create acceptance test plan (ATP)
Update review of Sign off of the RTM including ATP
High Level design:
Defined and agree design principles
Identify technical dependencies
Define logical software architecture and the function of the software component
Provide indicative hardware and software requirements
Incorporate HA and DR principles in accordance with the agreed requirements

10. HP Asset Manager Implementation Project
Work Package Breakdown
Work Package 2.2 – Low Level Design
HPE shall perform the following activities to create the design documentation:
Create LLD for foundation:
Review the Low level integrations data
Understand the Network configuration/structure and communication
Server HW requirements review.
Server SW requirements review
Analyse data structures:
- Ability to show DWP Hosting company structure by:
§  Company Parent/Child relationship
§  Division
§  Business Unit
§  Cost centre
§  Location
§  Etc.
o   Create Integration Design and Data model as per the requirements :
- Create Data model
o   Create Integration Design and Data model:
- Document CMDB – AM;
- Document Database & CSV connector to AM

11. HP Asset Manager Implementation Project
Work Package Breakdown
Work Package 3.1 – Install Development
HPE will perform the following activities to install and deploy the initial HP Asset Manager solution in the DEV environments:
·         AM installation and basic configuration of the following components:
o   Windows client
o   Web client
o   AM administrative tools
·         Connect-IT installation and basic configuration of the following components:
o   Connect-IT scenario builder
o   Service Console

12. HP Asset Manager Implementation Project
Work Package Breakdown
Work Package 3.2. – Integrations – UCMDB (Push and Pull)
Set up of the Integrations according the solution design:
o  uCMDB – AM; (OOTB connector)
UCMDB Push
Hardware Asset Data
Installed/deployed software data

13. HP Asset Manager Implementation Project
Work Package Breakdown
Work Package 3.3 – Hardware Asset Management
HPE provide Hardware Asset Management capabilities in Asset Manager:
Optimized mixture of out of the box capabilities and LBG specific requirements (as defined in RTM and accepted in preparation phase)
Full Lifecycle Asset Tracking
Use of multiple statuses for Asset Lifecycle Phase
Support of manual and automated status changes
Tracking of status changes with dates and change source
Tracking History on attribute level
Basic Stock Management capabilities
Register Stock location and/or Shelf Location
Handle different stock related statuses
Reconcile with external data
Capability to link to stored purchase order & invoice data
Use CMDB data for updates during “in-service” part of the lifecycle
Automation
System Generated warnings/messages based on attribute updates (e.g. status change, date change, nearing a set date)
Old text:
HPE will perform the following activities to configure the out of the box Hardware Asset Management against agree requirements:
Configure User Interfaces according to data hardware template/s, wizards, fields: mandatory attributes, history
Setup workflows logics in order to manage the lifecycle of Assets
Setup user rights for the Asset Manager Access: restriction, read only, admin etc.
Creation of different profiles (reading profile and writing profile) to analyse portfolio information
Set up the out of the box reports
Configure logic for contract management
Relate Hardware Inventory to Contracts for a sample of predefined data, performing knowledge and skills transfer to DWP Hosting to complete the relationships of the remaining data.
Unit Test
Remediation and retest
This is a 100% T&M statement. Defining activities instead of deliverables.

14. HP Asset Manager Implementation Project
Work Package Breakdown
Work Package 3.4 – Install Test
HPE will perform the following activities to install and deploy the initial HP Asset Manager solution in Test:
AM installation and basic configuration of the following components:
Windows client
Web client
Asset Manager Administrative Tools
Connect-IT installation and basic configuration of the following components:
Connect-IT scenarios
Service Console
Migrate Development configuration

15. HP Asset Manager Implementation Project
Work Package Breakdown
Work Package 4.1 – Data loading in test
HPE Will provide the following capabilities to load additional data in to Asset Manager
Templates and import mechanism for bulk loading license, software contract and software maintenance contract data
Import function for Master Data, including Locations, Employees, Departments
Import functions will contain validations according to defined data quality and reconciliation requirements
In addition to the above, HPE will provide the following services limited to a fixed number of days:
Define data quality requirements for loading data into Asset Manager
Support in initial review and quality checks with customer
Support LBG with data validations after loads
Note: HPE will not be responsible for data quality of external sources

16. HP Asset Manager Implementation Project
Work Package Breakdown
Work Package 5.1 – Support Test Preparation
- HPE will perform the following activities in test
Support DWP Hosting with establishing the test strategy (1 day workshop)
Jointly with DWP Hosting create test strategy
Create SIT test plan
Create SIT Test Scripts
Create SAT test plan
Create SAT Test Scripts
Support creation of UAT Plan
Support of creation of UAT Scripts
Support creation of OA Test plan and scripts

17. HP Asset Manager Implementation Project
Work Package Breakdown
Work Package 5.2 – System integration testing
- HPE will perform the following activities in test
Carry out SIT as per plan
Document results
Resolve SIT defects
Retest and update test documentation
Carry out SAT as per plan
Resolve SAT defects
Update Dev Environment with rework changes for defects

18. HP Asset Manager Implementation Project
Work Package Breakdown
Work Package 5.3 – Support UAT
- HPE will perform the following activities in UAT
Support Customer testing (UAT)
Support resolution of UAT defects
Support OAT
Contribute OAT documentation
Update development environment with rework and changes

19. HP Asset Manager Implementation Project
Work Package Breakdown
Work Package 6.1 – Reporting
Provide upto 10 days effort to support the report creation activities. These activities may include the following report types:
Company Structure segment:
Cost centre
Location
System type /platform
Publisher
Product/Role
Provide up to 15 days effort to support dashboard and view configuration:
Provide support with the creation of Personal & shared reporting templates
Provide support with the creation of Dashboards
Provide support with the customisation of views (Wizzard and screens)

20. HP Asset Manager Implementation Project
Work Package Breakdown
Work Package 7.1 – Deploy
HPE will perform the following activities:
Knowledge transfer for the required administrators (3 x 1 day sessions)
Handover session to administrators (1 x 1 day session)
Go live support (Floorwalking)
Project closure review workshop

21. HP Asset Manager Implementation Project
Work Package Breakdown
Work Package 8.1 – Software Asset Management (Setup Generic SAM Functions)
HPE will support the following activities to configure the out of the box Software Asset Management and generic SAM functions:
Install the out of the box Product Content Library from the SLO SAM Best Practices module for the Vendors in scope: Microsoft, IBM and SAP
Set up Licence Management components:
Establish mass upload function for initial SW Contract, Licences and SW maintenance contracts population (CSV file connector)
Provide template for SW contract, Licence and SM maintenance contract loading
Configure CSV connector and test
Load (single file) for in scope data sources (SW contract, Licence and SM maintenance)
Document Load mechanism
Knowledge transfer on data load mechanism for LBG to load future sources
Configure wizards:
Licence creation
Maintenance renewal wizard
Configure views and forms (upto X days effort)
Create Licence Management work instructions (according to HPE SAM Best practices)
Validate configuration with LBG (2 in a box walkthrough)
Remediation/Rework

22. HP Asset Manager Implementation Project
Work Package Breakdown
Work Package 8.2 – Software Asset Management (IBM ILMT)
To correctly represent the data from ILMT in Asset Manager, HPE SWS will provide the following services:
Review LBG provided IBM license SKU information
Priortise and agree target 100 IBM applications, based on available data
Prepare and validate maximum of 100 counters for IBM products that process data from ILMT
This includes:
Ensuring that the correct licenses will be linked to the counters
Validate the aggregated data provided by ILMT is linked to the correct counter
Validate the counter result based on the available data (2-in-a-box review)
Adjust the counter when needed
Create an IBM functional Domain to group all IBM related screens, views and reports
Create the following additional screens for IBM
IBM Software products: A list of IBM Software products and quantities found in the estate
IBM PVU Ratings: A list of IBM PVU rates for all servers
IBM Counter results: A list of the latest counter results for the provided IBM counters

23. HP Asset Manager Implementation Project
Work Package Breakdown
Work Package 8.3 – Software Asset Management (SAM Microsoft Licence Model: Desktop Applications)
Once the configuration of the Out-of-the-box Software Asset Management is completed, HPE will support the following OOTB content for Microsoft:
Create a Microsoft functional Domain to group all Microsoft related screens, views and reports
Move applicable out of the box content to the Microsoft Domain
Create the following additional screens for Microsoft
Microsoft Licenses List: A list of all Microsoft Licenses, preferably reported by SKU, showing number of entitlements, License Model and SA coverage
Microsoft Contracts: Show all Microsoft related license agreements and software assurance contracts
Review Microsoft SAM licensing approach for the in-scope products of this WP.
Based on the available data, HPE will provide services to give a overview of the discovered desktop applications, and calculate the number of entitlements and license consumption of these products.
Automatic identification of licensed devices. A license device will be defined as a device, not being a server, with a desktop application installed, and where the main user is not linked to either an Office 365 subscription that includes desktop applications or a Visual Studio with MSDN subscription
Create automatic identification workflow/script
Continued on next slide……

24. HP Asset Manager Implementation Project
Work Package Breakdown (continued from previous slide)
Work Package 8.3 – Software Asset Management (SAM Microsoft Licence Model: Desktop Applications)
In addition to the out of the box content for Microsoft HPE will support the following:
The overview covers the following topics:
Creation of counters for the following products: (6 counters, assuming version specific variations can be handled in the script)
Windows Server: Foundation, Essentials, Standard and Datacenter.
SQL Standard
SQL Enterprise
- If regional reporting of results is required, for each of the above counters a maximum of 3 regional instances will be created
- Apply downgrade rights for desktop application (any version covered for the same edition)
Create the following screens to provide information on desktop applications
Product List: A list of all found Desktop Application products and versions, and quantities for installations found on (virtual) desktops, laptops and (virtual) servers
License List: List of Desktop Applications and Licenses
- Licensed Devices: A list of devices showing if they are licensed via Desktop Applications license or one of the three - exceptions Home Use, MSDN or Office 365

25. HP Asset Manager Implementation Project
Commercials

26. HP Asset Manager Implementation Project
Prerequisites for the project
DWP Hosting to provision Hardware and Software Infrastructure for Dev, Test and Production environments
DWP Hosting provide remote access, Admin rights, credentials, network connectivity where required. Relevant Network ports and firewalls opened where required.
DWP Hosting to provision user accounts and network access, via Laptop/Desktop, as and when required
DWP Hosting to provide access the required Technical and IT Asset Management resources throughout the project to support HPE with the delivery of the project at the specified times outlined within the project
DWP Hosting to support the project with required Software, Hardware, Contract, Procurement and Entitlement data at the relevant milestones outlined within the project
DWP Hosting to support the migration of data, data consolidation, data transfer to HP AM upload templates, data cleaning & validation and relevant activities associated with the transition of data into HP Asset Manager
DWP Hosting to support Testing Activities at the specified times within the project plan
DWP Hosting to support the support and sign off each work package
DWP Hosting to provide a project manager throughout the project to support the project management
DWP Hosting will need to have an instance of UCMDB implemented in order to support the integration from UCMDB to HP Asset Manager

27. HP Asset Manager Implementation Project
Key Risks for the project (Not an exhaustive list)
DWP Hosting Resource Limitations
HPE resourcing availability to support HP Asset Manager implementation
UCMDB Project is a dependency for HP Asset Manager for DWP Hosting and the UCMDB project is a separate project running in parallel to the AM project. If any issues are experienced on the UCMDB project it may impact the AM project due to the required integrations.
HPE do not have detailed visibility of the Licensing agreements, therefore there is a risk associated with the out of box content from HP Asset Manager not being fully aligned to the LBG licensing agreements.
Risk of poor quality data from Datasources

28. HP Asset Manager Implementation Project
Pricing summary
Fixed price:
TCV = TBC (inclusive of expenses, excludes VAT)
Expenses: TBC
Team setup:
Full time project manager – local
Part time solution Architect – local team lead
Senior Technical Consultant – local
GDC Technical consultants
Pricing includes expenses. The project is scoped on a Fixed Price Basis. This pricing is not capable of acceptance and will be refined once DWP Hosting confirm the intent to proceed.

29. HP Asset Manager Implementation Project
Next steps

30. HP Asset Manager Implementation Project
Next steps
Statement of works (SOW) to be issued to DWP Hosting for review
DWP Hosting to approve the SOW
Signed SOW and Purchase Order to be issued to HPE
Project Initiation and delivery