1. Catalog and Curriculum The USC Experience G8
PACRAO
Spokane, WA
November 7
11:15 – 12:15
Robert Morley
Associate Registrar
University of Southern California

2. University of Southern California
Founded in 1880
University Park campus located three miles south of downtown Los Angeles
Health Sciences campus located three miles northeast of downtown Los Angeles
College of Letters, Arts & Sciences: Graduate School; professional schools; teaching hospital
44,000 student enrollment
25,000 graduate and professional – 19,000 undergraduates
Largest international student population: 10, 571
Largest private employer in Los Angeles: 26, 327
4,190 faculty; 14,482 staff, 7,655 student workers

3. Overview Background/History Desired attributes and functionality
The Search
Summary evaluation of features by area
Tasks and Timeline
Might have done this differently/better
Outcomes
Next steps

4. Background/History 2008 launch of “homegrown” CMS
Dramatic increase in the number of * proposals: AY (675), AY (1,748) AY (1,995)
AY ; 65.2 average days for a proposal to be approved
2014 survey of the curriculum community revealed that 85% of the community was unhappy and that improvement was needed
the printed catalog is abandoned in favor of a web based
The Provost and UCOC direct CCO to identify a replacement
CCO begins a survey and review of all vendor solutions
Attempts to launch KUALI CMS are unsuccessful (USC was a founding partner of the KUALI consortium)
*proposal refers to the creation, revision, or termination of degrees, majors, minors, certificates and courses

5. Desired attributes and functionality
CMS and Catalogue seamless integration
Robust workflow
notifications
Ability to view proposals at any time/place in the workflow
Forms, workflow and user access easily configured /maintained
Robust reporting features with user ability to filter proposals
SQL database oriented rather than page oriented
Data base search function rather than a google-style search function
Data backed up to the Amazon Cloud instead of local servers
Reliable and responsive vendor support
Shibboleth compatible

6. The Search
5 vendor products and the USC CMS were reviewed and evaluated
Vendors were brought in for multiple demonstrations
Numerous follow-up phone calls to clarify the product’s attributes and functionality
Sought feedback from vendors customer base, not necessarily those schools provided by the vendor
A final analysis resulted in a recommendation to the UCOC and Provost

7. Summary evaluation of features by area
Feature XXX XXX XXX
Catalog course functionality
Catalog and CMS integration
Administrative Workflow functionality
User access functionality
Proposal tracking functionality
Security functionality
Versioning functionality
Publishing functionality
User action functionality
Learning objectives functionality
Course sets functionality
Reporting functionality
SIS integration functionality
Overall Score

8. Tasks and Timeline 3/15 P.O issued to purchase Curriculog and Acalog
4/ PDF Catalog sent to DigArc for populating our Acalog
6/ We begin configuring the catalog, organization, hierarchy, etc.
7-8/15 Begin launch internally and training CCO staff
8/1/15 High level demo for key stakeholders
8/ Establish access for curriculum users for Curriculog & Acalog
8-9/15 Training the curriculum community on both Curriculog & Acalog
10/15 Curriculog launch
11/15 Acalog launch
3/16 Integration from Curriculog to SIS

9. Might have done this differently/better
Timeline for implementation was extremely aggressive, given our level of activity and complexity
Did not fully anticipate the time and effort needed to integrate with SIS and Acalog

10. Outcomes
Curriculum community (both Curriculog and Acalog) is very pleased and accepting of the new process
Little dependence upon local IT resources (primarily SIS integration)
Eliminated the need to cut and paste from CMS into the Catalogue
Curriculum community can view all proposals

11. Next steps Develop interface from Acalog to DARS
Develop interface from Acalog to the Schedule of Classes
Enhance the integration from the DigArc Integration Manager to SIS
Educate and publicize the capabilities, especially those found in Acalog

12. Contact/Resources http://www.usc.edu/registrar Robert Morley