1. Working in Chile Victor Krabbendam Project Manager LSST 2017 Project & Community Workshop August 16, 2017

2. Agenda
The Project Office is actively putting together a number of resources to assist project members who will be relocating to Chile
The primary resource will be:
AURA relocation document
AURA short term assignment
In this session we will share ideas and plans so far and get feedback

3. LSST Partner Institutions
AURA
LSST Partner Institutions
Everyone follows the AURA/LSST policies and procedures
Partner institutions may have some additional factors to consider
The Project Office hopes to provide contact information for your home institution

4. Processes are based on how long you are staying in Chile (visa type)
Duration of stay
Short Term Assignment
Processes are based on how long you are staying in Chile (visa type)
Under 30 is normal business travel
> 31 days to
180 days
Long Term Assignment
> 181 days to
365 days
Relocation
> 365 days

5. Categories will most likely increase.
> 31 days to
180 days
> 181 days to
365 days
> 365 days
Lodging
Transport
Per Diem
Medical
Categories will most likely increase.
Visa
Family
Taxation
Relocation
Departure

6. Lodging Transport Per Diem Medical Visa Family Taxation Relocation
> 31 days days
> 181 days days
> 365 days
Temporary Lodging paid for by LSST
Help from AURA HR & LSST admin
Help from LSST admin to find suitable Lodging
Transportation of Household Goods
30 days Lodging
After 30 days paid for by personnel
Transport
Per Diem
Medical
Visa
Family
Taxation
Relocation
Departure

7. Lodging Transport Per Diem Medical Visa Family Taxation Relocation
> 31 days days
> 181 days days
> 365 days
Round trip flights for personnel only (3 pcs luggage) beginning and end of assignment (1)
Flights for personnel and family – beginning and end of assignment (1)
Annual home leave after 1 year
Car rental covered (2)(3)
30 days car rental covered in relocation by LSST
After 30 days purchase own car or rental car from AURA
Lodging
Transport
Per Diem
Medical
Visa
Family
Taxation
Relocation
Personnel expected to attend JTM and PCW
Personnel are required to take Road Safety on the Summit Litmos module
Rental may be an AURA fleet car or a commercial rental
Departure

8. Lodging Transport Per Diem Medical Visa Family Taxation Relocation
> 31 days days
> 181 days days
> 365 days
First 30 days 100% daily rate
First 30 Days 75% daily rate (3)
From day 31: 75% of daily rate
TER should be submitted monthly
From day 181: 55% of daily rate
Transport
Per Diem
Medical
Example:
30 days assignment
$89 Per Diem - $35 (breakfast and lunch on the mountain) for 20 days= $54
$54 x 20= $1080
$89 x 10= $890
Total per diem accrued= $1970
Visa
Family
Taxation
Relocation
Current per diem for La Serena is: $89
TER to be submitted
LSST relocation policy
Departure

9. Lodging Transport Per Diem Medical Visa Family Taxation Relocation
> 31 days days
> 181 days days
> 365 days
Cigna- Emergency
MetLife international (2)
AIG business travel policy (1)
AIG business travel policy
May be able to join Met Life International
> 31 days days
> 181 days days
> 365 days
Cigna- Emergency
MetLife international with family if all in Chile
AIG business travel policy
Transport
Per Diem
Medical
Visa
Family
Taxation
Relocation
Spouse and dependents can join if in Chile
Spouse and dependents coverage available in U.S. and Chile
Departure

10. Lodging Transport Per Diem Medical Visa Family Taxation Relocation
> 31 days days
> 181 days days
> 365 days
Work rider on tourist visa valid 90 days renewable for additional 90 days (1)(2)(3)
OI visa & blue UD card(4)
Spouse may only work: with OI institutions e.g. AURA, ESO, Carnegie, an Embassy, a UN organization
Transport
Per Diem
Medical
Visa
Family
Taxation
Relocation
Only if needed dependent on type of work being carried out
No need to leave Chile to renew work rider
If leaving Chile within 90 days does not continue upon return
~Two months processing (authorities keep passport) renewable every two years
Departure

11. Lodging Transport Per Diem Medical Visa Family Taxation Relocation
> 31 days days
> 181 days days
> 365 days
No additional provisions for
spouse/dependents
No additional provision for
OI visa includes
Spouse
Children up to age 21
Unmarried children up to age 25 (1)
Spouse may only work: with OI institutions e.g. AURA, ESO, Carnegie, an Embassy, a UN organization
Transport
Per Diem
Medical
Visa
Family
Taxation
Relocation
Departure
If undertaking full-time studies at a Chilean educational institution.

12. Lodging Transport Per Diem Medical Visa Family Taxation Relocation
> 31 days days
> 181 days days
> 365 days
No change
May benefit from US tax exemption (2)
No Chilean tax payable on salaries and allowances
No import duties on household goods
Import/purchase 1 new motor vehicle free of import duty (1)
Transport
Per Diem
Medical
Visa
Family
Taxation
Relocation
AURA_OI_VisaPolicies_2017
AURA & LSST not able to provide tax advice
Employees should contact their individual tax advisor
Departure

13. Lodging Transport Per Diem Medical Visa Family Taxation Relocation
> 31 days
- 180 days
> 181 days
- 365 days
> 365 days
N/A
Application of Visa & ID card
Flights for personnel and dependents – beginning and end of assignment
30 days Lodging
30 days car rental covered
75% daily per diem for first 30 days
Moving Household Goods (not car)
Support from AURA HR and LSST admin (banks/schools/doctors etc)
Spouse/Family Ambassador Program (to be developed)
Lodging
Transport
Per Diem
Medical
Visa
Family
Taxation
Relocation
Departure

14. Leaving Chile
Lodging
Not less than 9 weeks before, turn in passport to AURA admin for processing by the Ministry. The OI visa will be “annulled” and replaced with a standard visa with a specific end date.
No less than 10 days before, employee’s ID card (“carnet”) must be surrendered for cancelation by the Ministry. Before surrendering ID card employee must close all local bank accounts, sell any automobiles or other property purchased in Chile. After ID card is annulled employee cannot complete any legal transaction in Chile.
Transport
Per Diem
Medical
Visa
Family
Taxation
Relocation
Departure

15. Conclusion
Your situation may be unique
We are looking for feedback from you
Co-workers are a great resource for day-to-day life in Chile, but look to the Project Office or your institution for questions about policy
Look for online resources coming soon…

16. Open issues
Cell phone roaming/international plan

17. Existing resources