1. Adopting F.A.C. 1B-26.003 Standards
EARl c. Rich, crm

2. Agenda What is F.A.C. 1B-26.003? Who does it apply to?
What does it cover?
Overview of SWFWMD’s e-Permitting 1B-26 Project
Lessons learned
Question & Answer

3. What is F.A.C. 1B ?
Detailed set of rules for electronic record (master) copies of public records
Developed by the Florida Department of State
Applies to any “agency” as defined by (11), F.S.
Last updated in May 2008

4. Who does this apply to?

5. What does it cover? Numeric Graphic Audio Video Text Electronic F.O.R.
Creation
Utilization
Maintenance
Retention
Preservation
Storage
Disposal
Numeric
Graphic
Audio
Video
Text

6. SWFWMD’s - ePermitting (WMIS) Electronic File of Record Project
Validate the District’s ePermitting system’s compliance with FAC 1B-26
Develop a plan to address any non-compliant records, processes, policies, etc…
Establish a repeatable methodology for future validation of other District electronic record systems

7. Project Team A PMP (also a techie) Records Manager
Project Manager
Develop project timeline
Compile documentation
Keep everybody on task
Project Sponsors
Allocate resources
Eliminate obstacles
Empower staff
SMEs
Create documentation
Document processes
Interview employees/customers
Legal Counsel
Provide interpretation
Perform legal research
Review project documentation
Internal Auditor
Ensure project thoroughness
Provide historical background
Audit throughout the process
A PMP (also a techie)
Records Manager
Chief Information Officer
Regulatory Support
Records Management
Document Imaging
Enterprise Architects
Regulatory Processing
Senior Attorney
Inspector General

8. Review of SWFWMD’s Project Documents

9. Project “Lessons Learned”
1. Have a PM run this effort like a project using standard PMI best practices
2. Engage your general counsel and inspector general from the beginning
3. Take advantage of existing IT and business unit documentation
4. Don’t overthink the requirements (this is where legal comes in handy)
5. Develop a standard 1B-26 template for use in verifying other systems
6. The project was a lot of work, but not as difficult as we first thought

10. Questions & Answers
Earl C. rich, crm