1. Update on Capacity Building Management System
Presented by KHOA
15th Capacity Building Sub-Committee Meeting,
Paramaribo, 8 June 2017

2. Contents Introduction CB procedures CB Management System Demonstration
Future plans
source: pinterest.com
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3. Introduction / Background
To facilitate efficient operation and management of IHO CB programmes
CBSC8: agreed to draft "technical specifications for the
Management Plan model, Consultancy funds to be requested
from the IHB". (Action 8, 2010)
Developed prototype CBMS (2015 / KHOA & IHO Sec.)
Prototype of web-based CBMS was established »
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4. CB procedures CBSC database specification RHC CB Coordinator
Submits RoS 1
CBSC Secretary
evaluation 2
CBSC evaluation
(annual meeting) 3
Management
Plan / Work Plan 4
Project
Execution 5
Final touch 8
Assessment
by CBSC 7
Assessment/
Final report 6
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5. CB workflow IHB 5/16 CBSC Sec. - Evaluation - HO1 HO2 HO3
One month
Before
CBSC Sec.
- Evaluation -
Submit
HO1
HO2
HO3
CB Coordinator
- Review -
Request
RHC
- Priority -
CBSC
annual meeting
- Management -
Notice
- Host Institute -
Institute
- Execution -
- Assessment/
final report -
- Assessment -
CBSC Sec.
- Final touch -
End of April
End of May
after the meeting
End of June
Regional CB meeting
Regional Commission Decision
IHB
(CB Sec.)
The year
End of the year
Request CB Fund
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6. CB Management Online System
IHO CB procedures
Web-base database system
Sharing and processing
Efficiency operation and management of CB programmes
Integration with valuable information such as country info., schedules, PIs etc.
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7. Brief Introduction of the System
Home Page ☞
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8. User Creation & Login Request for membership Approved by administrator
Category
Rule for code
e.g.
Hydrographic Office (HO)
RHC_ISO Code(ALPHA-2)
NSHC_FR
CB Coordinator
RHC_Coordi
NHC_Coordi
RHC Chair
RHC_Chair
MACHC_Chair
CBSC Secretary
CBSC_Sec
Only 1 ID
CBSC Chairman
CBSC_Chair
Administrator
admin
RHC Chairman을 Chair로 바꿨습니다. 여성이 의장인 경우도 있으므로 중성인 용어를 사용하시는 게 좋습니다. 웹상 카테고리도 반영시켜주시면 감사하겠습니다
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9. Proposals • HOs submit proposals (based on Proc-1)
- official or brief proposal
2. Official Proposal
reviewed by CB Coordinators
approved by RHC Chairs
1. Brief Proposal
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10. Evaluation • Evaluation based on Proc-4 reviewed by CB Coordinators2
• Evaluation based on Proc-4
reviewed by CB Coordinators
approved by RHC Chair
submitted to CBSC Secretary
Total Score
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11. Reviewed by CBSC Secretary
Approved by CBSC Chair 1 2
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12. Execution
CB Coordinator
Select project country 1 2
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13. Additional features Send e-mails to RHCs, CB Sec on the decisions
Finance management
- Download data in an excel format
Project Calendar, etc.
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14. Any suggestions & questions?
Demonstration
Video demonstration
Any suggestions & questions?
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15. Future plans Official operation of CBMS: 2018 – (TBC)
Test by KHOA and IHO Secretariat: June - Dec. 2017
KHOA contributes maintaining and enhancing CBMS
Official operation of CBMS: 2018 – (TBC)
Banks such as CB reports and training materials (reports, expert list, lecture materials, movie clip, photos etc.) (TBD)
KHOA support to improves the system if any feedback (2018)
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16. Thank you
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