1. Academic Search Process
Office of Diversity, Equity, and Access
University of Illinois at Urbana-Champaign

2. Overview of Changes Overview of Process New Manual Changes
Revised Roles
HireTouch Forms
Workshops
Diversity Advocate/Search Committee Member/Chair/Hiring Official
Upcoming Changes
Office of Diversity, Equity, and Access

3. Hiring/Search Process Review
Meeting with Deans and Vice Chancellors
Administrative Review and Restructuring (ARR) Equal Employment Opportunity (EEO) Committee
 Associate Chancellor Pratt-Clarke and myself met with the deans and vice chancellors to receive feedback and also the ARR EEO Committee sent out a survey asking for suggestions for improvements.
Office of Diversity, Equity, and Access

4. Meeting with Deans and Vice Chancellors
Concerns
Need flexibility on search committees for faculty searches
Need training for search committee members
Ability to make an offer to a candidate quicker than the current process
Need help with recruiting minority and female candidates
Office of Diversity, Equity, and Access

5. ARR EEO Committee
The ARR EEO Committee sent out a survey to over 400 individuals to ask for feedback regarding the hiring process.
30% response rate
Office of Diversity, Equity, and Access

6. ARR EEO Committee 50% of respondents stated the following:
Too many approvals on forms
Takes too long to approve forms
Policies are unclear
Inconsistent internal college policies are problematic
Office of Diversity, Equity, and Access

7. ARR EEO Committee 40% of respondents stated the following:
HireTouch is too slow
Too many clicks to get to the approvals page
Need help with recruitment suggestions and costs associated with advertising
Office of Diversity, Equity, and Access

8. ARR EEO Committee 10% of respondents stated the following:
Need search training
Office of Diversity, Equity, and Access

9. Hiring Process Changes
Concern
Solution
Unclear guidance on required procedures vs. recommended procedures, including diversity of Search Committees
OEOA revised the Search Manual and forms to provide greater clarity
Too many approvals
OEOA reduced the number of approvals on the search, finalist, summary, waiver and appointment change forms
Need training for search committee members
OEOA implemented training
Unclear role of AA Officer/EEO Officer/EEO Committee
OEOA clarified search related roles
Lack of diverse applicant pools
OEOA will be working with departments to help recruit and diversify the applicant pool
Recruitment Costs
OEOA will continue to help departments with recruitment costs and provide suggestions
HireTouch Problems
Version 3 and 4 of HireTouch will provide quicker loading of pages in HireTouch
Internal College/EEO Committee Policies
OEOA is asking College/EEO Committees to review and provide clarity on their internal policies
The Office of Diversity, Equity, and Access (OEOA) is redesigning, simplifying, and clarifying the search process based on the over 300 comments received as part of the ARR Search and Hiring Process Survey.   In response, the following are changes that OEOA will be making before August 16, 2012:

10. Clarifying Search Roles
EEO Officer
EEO Vice Chair
Diversity Advocate
Office of Diversity, Equity, and Access

11. Clarifying Search Roles
EEO Officer
College/Administrative Unit Level
Charged with oversight of Affirmative Action Program and Diversity Initiatives for College/Unit
Work with EEO Vice Chair to review internal policies, practices and procedures related to the search/hiring process
Review placement goals
Review recruitment plans
Monitor retention efforts
Monitor search process and be a resource
Office of Diversity, Equity, and Access

12. Clarifying Search Roles
EEO Officer
Ensure Diversity Advocates are aware of the campus’ and college/administrative unit’s internal policies, procedures, and expectations related to affirmative action, diversity, and inclusivity
Approve (or delegate approval to EEOO Vice Chair) search, summary, appointment change and waiver forms
.  
Office of Diversity, Equity, and Access

13. Clarifying Search Roles
EEO Vice Chair
Assist EEO Officer
Senior Administrator with HR and Search Experience
Office of Diversity, Equity, and Access

14. Clarifying Search Roles
Diversity Advocate
Review the department’s affirmative action placement goals
Review the Diversity of Applicant Pool and Finalist Pool Report
Encourage the search committee to utilize best practices in evaluating diverse applicant pools
Office of Diversity, Equity, and Access

15. Clarifying Search Roles
Diversity Advocate
Help with extra recruitment efforts (Good Faith Efforts)
Professional Organizations
Direct and Personal Contact
Engaged local/regional networks of people in related fields at corporations/businesses
Encourage faculty who will be attending professional conferences to recruit for present and future positions.
Maintain close contact with U of I graduates
Survey departments at other institutions to see which of them have strong records in awarding PhDs to underrepresented individuals and contact them for the names of candidates
Office of Diversity, Equity, and Access

16. HireTouch Changes HireTouch Forms Search Finalist Notification Summary
Office of Diversity, Equity, and Access

17. HireTouch Changes Search Form
Diversity Advocate noted on the search form
Search committee member job titles are no longer noted on the form
Form will be approved by College/EEO Officer and OEOA
Office of Diversity, Equity, and Access

18. Required Recruitment Sources Required Recruitment Sources
Scope
Required Recruitment Sources
Posting
National
AbilityLinks.org Higher Ed Jobs
HIreTouch Job Board
Illinois Diversity
Diversifying Higher Education Faculty in Illinois Program (DFI)
CIC Doctoral Directory
The Registry
Automatic posting to HireTouch Job Board, , HigerEdJobs, Illinois Diversity
OEOA will send Diversity Advocate and Search Chair the information from the DFI, CIC and The Registry
The department will need to post at Abilitylinks.org
Regional
Automatic posting to HireTouch Job Board, Illinois Diversity, HigerEdJobs
Local
HireTouch Job Board
Automatic Posting
Internal
HireTouch Job Board and to those in department
Department sends
Office of Diversity, Equity, and Access

19. New Required Recruitment Source
Illinois Diversity
Automatic Posting to Website
Outreach to over 13,500 local community partners
Historically Black Colleges & Universities
Veterans
Diversity Organizations
Professional/Technical Groups
State Workforce Agencies
You will upload advertisements, evaluation criteria, and interview questions at this time.
Office of Diversity, Equity, and Access

20. HireTouch Changes Finalist Notification Form
The finalist compliance form is now the finalist notification form
Written justification no longer required for this form
Need the applicant status codes to reflect finalists
The form approver is OEOA
You will upload advertisements, evaluation criteria, and interview questions at this time.
Office of Diversity, Equity, and Access

21. Finalist Notification Form
Applicant Status Codes
Not reviewed
Incomplete application
Does not meet minimum qualifications – education/degree
Does not meet minimum qualifications – experience/skills
Meets minimum qualifications – lacks preferred education/degree
Meets minimum qualifications – lacks experience/skills
Screening or Phone Interview
Finalist/Campus Visit Interview
Withdrew
Declined Offer
Hired
Office of Diversity, Equity, and Access

22. HireTouch Changes Summary Form
Diversity Advocate provides information on good faith efforts
Search Committee and Hiring Official Recommendation
Approvers
College/EEO Officer
Search Contact
OEOA
Office of Diversity, Equity, and Access

23. HireTouch Changes Appointment Change Form and Waiver Approvers
College/EEO Officer
OEOA
Office of Diversity, Equity, and Access

24. OEOA Workshops Monthly HireTouch Workshops
Monthly Workshop for Search Chairs, Committee Members, Diversity Advocates, and Hiring Officials
College Workshop
Office of Diversity, Equity, and Access

25. Upcoming Changes in HireTouch
January 2013
Targets of Opportunity Program
Dual Career Academic Couples Program
New Academic Professional Appointments over $90,000
Executive Officer Appointments
Office of Diversity, Equity, and Access

26. Questions
Office of Diversity, Equity, and Access