1. 7/30/2018
DRAFT School Site Council (SSC) Essentials in brief An overview of SSC roles and responsibilities: San Juan Unified School District Practices
Prepared and Presented by Wanda Chang Shironaka San Juan Unified School District
Adapted from SCUSD State and Federal Programs
Wanda Shironaka updated

2. Workshop Overview Legislative Intent
San Juan USD SSC Policy and Practices
General function of SSCs
SSC Responsibilities
SSC Composition
Member Roles and Responsibilities
SJUSD Practices for all schools
English Learners Advisory Committee (ELAC)
SSC Support

3. SSC Legislative Intent
Key principles:
Education is a joint effort
Key stakeholders should have input
Use of supplemental resources should focus on increasing student achievement
Funds should be used cohesively and according to legislative purpose (Plan)
Monitoring of results (data)

4. San Juan USD SSC Policy and Practices
San Juan Unified School District (SJUSD) schools receiving federal and state funds shall have a legally constituted School Site Council (SSC)
Schools share and dialogue with SSC members the Local Control Accountability Plan (LCAP); LCAP action items shall be approved by the SSC members per SJUSD practice.
Review Goals 1 and 2
Review District focus areas
School plan to improve and increase student achievement
Per EC Section 52062, specific actions included in the LCAP, or the annual update of the LCAP, must be consistent with the strategies included in the school plans submitted pursuant to EC Section

5. General Function
To serve as the school community’s representative body for determining the focus of the school’s academic instructional program and all related state and federal resources.
California Education Code 52852

6. SSC Responsibility
Participate in the development of the Single Plan for Student Achievement (SPSA), and evaluate the effectiveness of programs by monitoring the use of Title I, Title III, and other supplemental funding, LCFF, available to the school site.
California Education Code 64001

7. SSC Composition
At the elementary level the council shall be constituted to ensure parity between (a) the principal, classroom teachers and other school personnel; and (b) parents or other community members selected by parents.
At both the elementary and secondary levels, classroom teachers shall comprise the majority of persons represented under category (a).
--California Education Code §52852

8. Elementary Composition
Parent or community membership is equal to school staff membership.
Classroom teachers must be in the majority of the staff side.
“Other School Personnel” includes: other administrative positions, other non-classroom teacher positions, and all site classified personnel.
Smallest council is composed of 10 members.
Middle schools may use the elementary composition.

9. Elementary Council Sizes
PARENTS or COMMUNITY MEMBERS
PRINCIPAL
OTHER
SCHOOL PERSONNEL
CLASSROOM TEACHERS 12 6 1 4 14 7 5 2 16 8

10. Secondary Composition
Middle and High Schools:
Middle schools may use the elementary composition
Parent or community membership is equal to school staff membership.
Classroom teachers must be in the majority of the staff side.
“Other School Personnel” includes: other administrative positions, other non-classroom teacher positions, and all site classified personnel.
Student Members
Smallest council is composed of 12 members.

11. Secondary Council Sizes
PARENTS or COMMUNITY MEMBERS
Student Members
PRINCIPAL
OTHER
SCHOOL PERSONNEL
CLASSROOM TEACHERS 12 3 1 4 16 2 5 6

12. Parent/Community Eligibility
Parent is defined as the parent or guardian of a student at a school
A “parent” CAN be an employee in the district, but CANNOT be employed at the school in any capacity (e.g., noon-duty, recreational assistant, substitute)
Community member is any person having an interest in the local school process and is elected by parents to take one of their slots

13. Selection/Election of SSC Members
Selection of members by their peers
Teachers with class rosters selected by teachers with class rosters
Other staff selected by other staff (may be certificated staff without class roster or classified staff)
Parents of pupils attending the school/community members selected by parents
Secondary students selected by secondary students

14. Member Roles and Responsibilities
SSC members should
Regularly attend SSC meetings
Become knowledgeable about educational issues related to curriculum, instruction and assessment
Review meeting and operating procedures
Develop annual meeting calendar
Represent their constituents in support of increased student achievement

15. Member Roles and Responsibilities
The Principal
Is an active member of the council
Cannot assign her/his SSC responsibilities to a vice principal or other designee
Provides information and leadership
Implements the approved plan
Has no administrative authority over the council
May not veto a decision or change the approved SPSA without council approval

16. Member Roles and Responsibilities
Officers and specific duties should be outlined in SSC bylaws
Typically, SSC Officers include
Chairperson
Vice Chairperson
Secretary

17. Member Roles and Responsibilities
The Chairperson usually
Facilitates SSC meetings
Works with principal to establish meeting agendas
Provides leadership to SSC members on roles and responsibilities
Has signatory responsibilities for official documents

18. CHAIRPERSON—Running Effective Meeting
Call the meeting to order at the appointed time
Announce the business to come before the Council in its proper order
Ensure compliance with the bylaws
Recognize people who desire to speak, and protect the speaker from disturbance or interference
Explain what the effect of a motion would be if it is not clear to every member
Restrict discussion to the question when a motion is before the Committee

19. CHAIRPERSON—Running Effective Meeting
Rule on issues of parliamentary procedure
Put motions to a vote, and state clearly the results of the vote
Be responsible for the orderly conduct of all Committee meetings

20. Member Roles and Responsibilities
The Vice Chairperson usually
Facilitates meetings in absence of Chairperson
Provides leadership and support to members

21. Member Roles and Responsibilities
The Secretary usually
Takes meeting notes/minutes
Deliver copies of minutes to all members
Provide original meeting minutes to Principal
Assist with general communication to members
Keep member contact information confidential
Participate in planning agenda, if requested
Provides leadership and support to members

22. Specific SSC Responsibilities
Analyze and evaluate school and student progress and achievement
Obtain recommendations from advisory, standing and special committees regarding focus of SPSA
Develop and approve SPSA in accordance with state and federal laws and regulations
Recommend SPSA for approval by the local governing board

23. Specific SSC Responsibilities
Provide ongoing monitoring of implementation of SPSA and related expenditures
Revise SPSA as needed
Participate in all local, state and federal reviews of school’s program for compliance and quality
Evaluate SPSA effectiveness on annual basis

24. Specific SSC Responsibilities
Encourage parents, community members, teachers and students, if applicable, to take on leadership roles and participate in SSC activities
Carry out other duties assigned to SSC by the governing board, or required by state and/or federal law

25. SSC Scope of Responsibilities
SSCs do NOT engage in:
School management
Supervision of staff
Policy making
Fundraising
SSCs are NOT:
Political organizations
Personnel Committees
Grievance Committees
Extension of the PTAs
Social Group

26. SJUSD Practices Annually, each SSC must retain: SSC Roster
Members
Officers
Meeting Schedule
Meeting agendas, sign-in sheets, minutes, flyers/notifications of meetings
Election announcements, ballots and tally sheets
Documentation of training provided
Bylaws

27. English Learners Advisory Committee (ELAC)
When do you need to have an ELAC?
When a school site with 21 or more English learners are enrolled at the site.
The ELAC is a formal school committee—much like School Site Council (SSC). It serves as a subcommittee to School Site Council—providing advice pertaining to English learners.
The primary purpose of the committee is to advise the SSC on issues pertaining to English Learners.
Detailed information and function of the ELAC is available from the English Learners Department.

28. SSC Bylaws
Are not required by law; however, are recommended for all committees and councils
Serve as a guide for the council’s actions
Should be reviewed annually by a bylaws subcommittee acting on behalf of the SSC
The bylaws subcommittee should bring the recommended changes to the SSC
Template for Bylaws is available through the Student Learning Assistance Department.
District has sample template that includes all requirements.

29. Effective SSCs… Focus on increasing student achievement
Maintain a high degree of collaboration
Provide opportunities for shared leadership
Demonstrate good problem solving skills
Allow members and the public to freely express opinions and points of view
Recognize and respect the individuality and creativity of each member
Are prepared with materials and good ideas
Communicate progress with the school community

30. Resolving Disagreements
Resolve disagreement at the site level
Request clarification from district office staff
Request support from district office staff
Request (in writing) assistance from the governing board
File a Uniform Complaint

31. Public Meeting Guidelines
Meeting notice (agenda) must be posted 72 hours in advance, specifying
Date
Time
Place
Agenda
Meetings must be open to the public
Public may address the council during public comment, but cannot vote
California Education Code 35147

32. Taking Action SSC may act only on items included on posted agenda
7/30/2018
Taking Action
SSC may act only on items included on posted agenda
Exception: SSC may add item, by unanimous vote, to agenda for action
Questions or requests for clarification do not need to be on posted agenda
Violations require reconsideration of item at next meeting after allowing for public comment
Make any meeting materials available to the public upon request
California Education Code 35147

33. SJUSD Recommendations for all Schools
Each school needs to retain documentation of:
Flyers/Notifications of meetings
Meeting Agendas
Meeting Notes/Minutes
Sign-In sheets
Input from advisory committees
Member selection documents: notification of elections, ballots, tally sheets

34. SSC Support
Upon request, Office of Student Learning Assistance staff will provide
On-site assistance with
Meeting procedures
SPSA development
Site-specific information and guidance about
State and Federal funds
Programs

35. Have SSC Questions? Need Support?
Roxanne Mitchell, Director of Student Learning Assistance
Wanda Shironaka, Program Manager of Title I
Martha Quadros, Program Manager of English Learners
Tia Taylor, LCAP Specialist
Office Student Learning Assistance
Phone Numbers:
Title I Office:
English Learner Department:
LCAP Specialist:
Office of Student Learning Assistance:

36. Additional SSC Resources
For Additional Information go to:
Type “School Site Council” in the Search box
Click Search
Select School Site Council.