1. Texas-Oklahoma District
Presented By: Jeff Moss, Asst. Administrator

2. Why Do We Use It?
Why Use?
Allows business to be transacted in most efficient and democratic manner
Allows for the majority to decide while not infringing on the rights of the minority
It is an equalizer
Guarantees that each question or issue will be fully discussed to the extent desired by the assembly
Prevents questions before the assembly from getting stacked up in a tangled mess
Basic Procedures
Where Can it Fail?
How to Amend
Subsidiary Motions
Unclassified Motions
Incidental Motions
Privileged Motions
First Decision

3. Basic Procedures STEP 1: Be Recognized STEP 2: Make a Motion STEP 3:
Why Use?
STEP 1:
Be Recognized
STEP 2:
Make a Motion
STEP 3:
Get a Second
Basic Procedures
Where Can it Fail?
How to Amend
Subsidiary Motions
STEP 4:
Discussion
STEP 5:
Vote
Unclassified Motions
Incidental Motions
Privileged Motions
First Decision

4. Basic Procedures
Why Use?
To be recognized, simply raise your hand and wait to be called on. Once you are recognized, ALWAYS do the following:
State your first and last name
State your position/division number
STEP 1:
Be Recognized
STEP 2:
Make a Motion
STEP 3:
Get a Second
Basic Procedures
Where Can it Fail?
How to Amend
Subsidiary Motions
STEP 4:
Discussion
STEP 5:
Vote
Unclassified Motions
Incidental Motions
Privileged Motions
First Decision

5. Basic Procedures
Why Use?
To be recognized, simply raise your hand and wait to be called on. Once you are recognized, ALWAYS do the following:
State your first and last name
State your position/division number
STEP 1:
Be Recognized
STEP 2:
Make a Motion
STEP 3:
Get a Second
Basic Procedures
Where Can it Fail?
How to Amend
To make a motion, say the following words:
“Mister/Madam Governor, I move…”
Do not say “I make a motion,” “I motion,” or “So moved”
Subsidiary Motions
STEP 4:
Discussion
STEP 5:
Vote
Unclassified Motions
Incidental Motions
Privileged Motions
First Decision

6. Basic Procedures
Why Use?
Before a motion can be discussed, a second person must wish to hear it discussed. To get a second, do the following:
Simply raise your hand once the chairman has called for a second
STEP 1:
Be Recognized
STEP 2:
Make a Motion
STEP 3:
Get a Second
Basic Procedures
Where Can it Fail?
How to Amend
To make a motion, say the following words:
“Mister/Madam Governor, I move…”
Do not say “I make a motion,” “I motion,” or “So moved”
Subsidiary Motions
STEP 4:
Discussion
STEP 5:
Vote
Unclassified Motions
Incidental Motions
Privileged Motions
First Decision

7. Basic Procedures
Once there is a second, the chairman will call for discussion on the motion. This is where you are allowed the opportunity to persuade your fellow board members to vote a certain way.
The first to speak is always who made the motion unless he or she declines
Why Use?
Before a motion can be discussed, a second person must wish to hear it discussed. To get a second, do the following:
Simply raise your hand once the chairman has called for a second
STEP 1:
Be Recognized
STEP 2:
Make a Motion
STEP 3:
Get a Second
Basic Procedures
Where Can it Fail?
How to Amend
Subsidiary Motions
STEP 4:
Discussion
STEP 5:
Vote
Unclassified Motions
Incidental Motions
Privileged Motions
First Decision

8. Basic Procedures
Once there is a second, the chairman will call for discussion on the motion. This is where you are allowed the opportunity to persuade your fellow board members to vote a certain way.
The first to speak is always who made the motion unless he or she declines
Once discussion has ended, the chairman will call for a vote. There are different ways to vote:
Voice vote (yea or nay)
Division vote (stand or raise hands)
Roll call vote (yea or nay when called on)
Why Use?
STEP 1:
Be Recognized
STEP 2:
Make a Motion
STEP 3:
Get a Second
Basic Procedures
Where Can it Fail?
How to Amend
Subsidiary Motions
STEP 4:
Discussion
STEP 5:
Vote
Unclassified Motions
Incidental Motions
Privileged Motions
First Decision

9. Basic Procedures
Once discussion has ended, the chairman will call for a vote. There are different ways to vote:
Voice vote (yea or nay)
Division vote (stand or raise hands)
Roll call vote (yea or nay when called on)
Why Use?
STEP 1:
Be Recognized
STEP 2:
Make a Motion
STEP 3:
Get a Second
Basic Procedures
Where Can it Fail?
How to Amend
Subsidiary Motions
STEP 4:
Discussion
STEP 5:
Vote
Unclassified Motions
Incidental Motions
Privileged Motions
First Decision

10. X X Where can a Motion Fail? STEP 1: Be Recognized STEP 2:
Why Use?
STEP 1:
Be Recognized
STEP 2:
Make a Motion
STEP 3:
Get a Second
Basic Procedures
Where Can it Fail?
How to Amend X
Subsidiary Motions
STEP 4:
Discussion
STEP 5:
Vote
Unclassified Motions
Incidental Motions
Privileged Motions
First Decision

11. How Do I Amend a Motion? STEP 1: Be Recognized STEP 2: Make a Motion
Why Use?
STEP 1:
Be Recognized
STEP 2:
Make a Motion
STEP 3:
Get a Second
Basic Procedures
Where Can it Fail?
How to Amend
Subsidiary Motions
STEP 4:
Discussion
STEP 5:
Vote
Unclassified Motions
Incidental Motions
Privileged Motions
First Decision

12. X X X How Do I Amend a Motion? Why Use? Basic Procedures
Where Can it Fail?
Make Motion
Get a Second
Discussion
Vote
How to Amend X X
Subsidiary Motions
Unclassified Motions
Vote
Discussion
Get a Second
Make Motion
Amendment
Incidental Motions X
Privileged Motions
First Decision
Recognized
Make Motion
Get a Second
Discussion
Vote

13. X X X How Do I Amend a Motion? Why Use? Basic Procedures
Where Can it Fail?
Make Motion
Amendment
Get a Second
Discussion
Vote
How to Amend X
Subsidiary Motions
Unclassified Motions
Vote
Discussion
Get a Second
Make Motion
Amendment
Incidental Motions
Privileged Motions
First Decision
Recognized
Make Motion
Get a Second
Discussion
Vote

14. Other Motions STEP 1: Be Recognized STEP 2: Make a Motion STEP 3:
Why Use?
STEP 1:
Be Recognized
STEP 2:
Make a Motion
STEP 3:
Get a Second
Basic Procedures
Where Can it Fail?
How to Amend
Subsidiary Motions
STEP 4:
Discussion
STEP 5:
Vote
Unclassified Motions
Incidental Motions
Privileged Motions
First Decision

15. Postpone Indefinitely
Subsidiary Motions
Use “Postpone Indefinitely” to set aside an issue forever. This will effectively kill the motion.
Use “Postpone Definitely” to set aside an issue to a specific time.
Use “Previous Question” to end debate on a motion.
Use “Refer to Committee” to set aside an issue until a smaller group has a chance to consider the details and report back.
Use “Lay on the Table” to put an issue for consideration aside until such a time as the board would like to revisit it.
Why Use?
Basic Procedures
Previous Question
Lay on the Table
Postpone Definitely
Postpone Indefinitely
Refer to Committee
Require a 2nd?
YES
Debate Allowed? NO
Can you Interrupt?
Majority or 2/3s?
2/3s
Majority
Where Can it Fail?
How to Amend
Subsidiary Motions
Unclassified Motions
Incidental Motions
Privileged Motions
First Decision

16. Other Motions STEP 1: Be Recognized STEP 2: Make a Motion STEP 3:
Why Use?
STEP 1:
Be Recognized
STEP 2:
Make a Motion
STEP 3:
Get a Second
Basic Procedures
Where Can it Fail?
How to Amend
Subsidiary Motions
STEP 4:
Discussion
STEP 5:
Vote
Unclassified Motions
Incidental Motions
Privileged Motions
First Decision

17. Unclassified Motions
Use “Rescind” to change the previously approved actions of the board. This can be used until the action is irreversible.
Use “Take from the Table” to once again discuss a motion previously placed on the table.
Why Use?
Basic Procedures
Take from the Table
Rescind
Require a 2nd?
YES
Debate Allowed? NO
Can you Interrupt?
Majority or 2/3s?
Majority
2/3s
Where Can it Fail?
How to Amend
Subsidiary Motions
Unclassified Motions
Incidental Motions
Privileged Motions
First Decision

18. Incidental Motions
Use “Suspend the Orders of the Day” to allow for business to be considered that is not officially placed on the agenda.
Use “Appeal from the Decision of the Chair” to appeal a ruling by the Chair on any issue (i.e. overturn the decision).
Use “Point of Order” to call attention to a violation of parliamentary rules.
Use “Withdraw a Motion” to remove it from consideration before it can be voted upon. This effectively kills the motion.
Use “Point of Information” to request information or clarification about some issue being discussed.
Why Use?
Basic Procedures
Point of Order
Point of Info.
Appeal the Chair
Suspend the Orders
Withdraw a Motion
Require a 2nd? NO
YES
Debate Allowed?
Can you Interrupt?
Majority or 2/3s?
Neither
Majority
Where Can it Fail?
How to Amend
Subsidiary Motions
Unclassified Motions
Incidental Motions
Privileged Motions
First Decision

19. Privileged Motions
Use “Question of Privilege” to request action regarding a question of rights. Use this to complain about heat, noise, etc.
Use “Recess” to provide a short intermission. Use this if you wish to take a timed break (bathroom, etc.).
Use “Adjourn” to end the meeting for the day.
Why Use?
Basic Procedures
Adjourn
Recess
Question of Privilege
Require a 2nd?
YES NO
Debate Allowed?
Can you Interrupt?
Majority or 2/3s?
Majority
Neither
Where Can it Fail?
How to Amend
Subsidiary Motions
Unclassified Motions
Incidental Motions
Privileged Motions
First Decision

20. Your First Decision
Why Use?
With several corrections that need to be made, we may change the board badge color for the Key Club year. Here are some things to consider:
The board badges have been gold with black lettering for the last 5 years
Our board has had silver, white, red, and blue badges in the past (with different color lettering)
Basic Procedures
Where Can it Fail?
How to Amend
Subsidiary Motions
Unclassified Motions
Incidental Motions
Privileged Motions
First Decision