1. REACH Computer Resource Center
CIS 250 Test #3 Review
REACH Computer Resource Center

2. PowerPoint Is currently available on the REACH website:
Click “Prepare for Exams”
Click “See the Schedules for CIS Courses”
Click “CIS 250”

3. Test Review Focus Sorting and Filtering Adding Total Rows
Calculating Subtotals
PivotTables and PivotCharts
Practice Problems

4. Creating Tables Select a cell in the list of data that you prepared
On the Ribbon, click the Insert tab
In the Tables group, click the Table command
In the Create Table dialog box, the range for your data should appear, and the My table has headers option is checked
If necessary, you can adjust the range

5. Sorting and Filtering Sorting
You can sort data by text (A to Z or Z to A), numbers (smallest to largest or largest to smallest), and dates and times (oldest to newest and newest to oldest) in one or more columns. 
Filtering
Filtered data displays only the rows that meet criteria that you specify and hides rows that you do not want displayed. 

6. How to Add a Total Row in Excel
Click anywhere in the table to bring up the Table Tools
You’ll see check boxes in Table Style Options
Check Total Row to add it instantly
Then click each cell in the total row to pick a function (SUM, AVERAGE, etc.) from the drop down arrow

7. Calculating Subtotals
You can use Excel 2016's Subtotals feature to subtotal data in a sorted list.
To subtotal a list, you first sort the list on the field for which you want the subtotals, and then you designate the field that contains the values you want summed — these don't have to be the same fields in the list.
Excel does not allow you to subtotal a list formatted as a table. You must first convert your table into a normal range of cells.

8. Calculating Subtotals
How to add a subtotal to a worksheet?
1. Sort the list on the field for which you want subtotals inserted.
2. Click the Subtotal button in the Outline group on the Data tab.

9. Calculating Subtotals
3. Select the field for which the subtotals are to be calculated in the At Each Change In drop-down list.
4. Specify the type of totals you want to insert in the Use function drop-down list.
5. Select the check boxes for the field(s) you want to total in the Add Subtotal To list box.
6. Click OK.

10. Calculating Subtotals
Helpful Hint: When you use the Subtotals feature, you aren't restricted to having the values in the designated field added together with the SUM function. You can instead have Excel return
the number of entries with the COUNT function
the average of the entries with the AVERAGE function
the highest entry with the MAXIMUM function
the lowest entry with the MINIMUM function
the product of the entries with the PRODUCT function

11. Custom Sorting
You can create a custom list to define your own sorting order if you aren’t able sort data in the order you need.

12. PivotTables & PivotCharts
Excel 2016 has an option of creating PivotTable, as name implies it pivots down the existing data table and tries to make user understand the crux of it.

13. PivotTables & PivotCharts
To start out with making PivotTable, make sure that all rows and columns are selected. Navigate to Insert tab, click PivotTable.

14. PivotTables & PivotCharts
You will reach Create PivotTable dialog box. Excel fills in data range from first to last selected columns and rows.
You can also specify any external data source to be used. Finally choose worksheet to save the PivotTable report.
Click OK to proceed further

15. PivotTables & PivotCharts
PivotTable will appear.
Now we will populate this table with data fields which is being present at the right side of the Excel window.

16. PivotTables & PivotCharts
We start off with enabling Platform field, and then other fields.
Excel start filling cells in a sequence you want to populate. The Platform field will come first in the PivotTable as shown in screen shot.

17. PivotTables & PivotCharts
For creating chart of PivotTable, go to Insert tab, click Column select an appropriate chart type.
 In this example we will create a simple 3-D Column chart.

18. PivotTables & PivotCharts
Chart content can be changed by using the options at the bottom-left of its area.

19. Conditional Formatting
Creating Rules
Select the desired cells for the conditional formatting rule
From the Home tab, click the Conditional Formatting command
Choose the desired conditional formatting type, then select the desired rule (or choose New Rule to do it manually)

20. Conditional Formatting
Greater than conditional formatting example
Write in the value desired ($4000)
Select the desired color and formatting (Dark Green)
The conditional formatting will be applied to the selected cells

21. Things to Remember….
If the question asks for the 2nd, 3rd, 4th…. Biggest or smallest, what function?
Rounding to the nearest dollar?
If a condition requires “Any” or “All”, what function will you most likely use?
If the questions says your answer “must be copied down” what is that referring to?
When nesting an IF statement with AND/OR/NOT, which goes first?
Be careful: Is the questions asking for a formula or the actual answer?

22. Practice Question
Question (Excel) A suburban gas company gives a discount on propane heating fuel to residential customers based on the quantity purchased. Write a formula which calculates the correct price to charge a customer based on the following conditions:
· no discount (zero dollars off the total amount due) if the customer purchases less than 500 gallons of propane
· a five percent discount on all fuel purchased if the customer buys less than 2,000 gallons of propane
· a ten percent discount on all fuel purchased if the customer buys 2,000 gallons or more of propane Assume that cell A1 shows the total quantity (in gallons) of propane purchased and cell B1 is the price per gallon. The formula should calculate the total amount that the customer should pay, after discount (if any) has been applied.
Answer
=IF(A1<500,A1*B1,IF(A1<2000,A1*B1*.95,A1*B1*.90)) =IF(A1<500, A1*B1, IF(A1<2000, A1*B1*.95, A1*B1*.90)) =A1*IF(A1<500,B1,IF(A1<2000,B1*0.95,B1*0.90))

23. Practice Question
Question (Excel) Review the accompanying workheet image containing employee information and then provide an answer in the blank space below.
Salespeople who have been employed for more than six years and have annual sales of more than $22,000 are to be assigned a job level code of 2. All other employees should be assigned a job level code of 1.
Without using a nested IF statement, create a formula in cell E2 that will assign an appropriate job level for Linda. The formula must then be copied down the entire column so that it will work for all of the other employees.
Answer =IF(AND(C2>22000,D2>6),2,1)

24. Practice Question
Question (Excel) Carefully examine the accompanying worksheet image. Airline passengers may have to pay a separate fee for checked bags at the time they obtain a boarding pass for their initial flight. If cell A1 contains the number of checked bags, provide a formula using only the cell references in the accompanying table that will correctly determine any baggage handling fee(s) that passengers must pay for their luggage. Note: The fee for the second bag is in addition to that charged for the first piece of checked luggage.
Answer =IF(A1=B4,C4,IF(A1=B5,C4+C5,C3))

25. Practice Question
Question (Excel) What value is returned in a worksheet when the following formula is evaluated? =OR(25 < 24, MIN(1, 10) < 2, 3 <=  2 + 1) Answer  
TRUE
FALSE  
numeric   error
None of the answers provided are correct

26. None of the answers provided is correct
Question (Excel) Open the attached template file and examine the data closely. What would be the result of the following Excel formula? =IF(LARGE(D5:D9, 2) < SMALL(C5:C9, 2), "D5", D7)
Answer  
55  
65  
D5  
D7  
None of the answers provided is correct

27. Practice Question
What is the result of evaluating the following formulas?
(a) =IF(AND(6>3,3>8,2>7),"Access","Excel")
Excel
(b) =IF(OR(1>3,8>2),"yes",5)
Yes
(c) =IF(OR(AND(4>2,2>3),OR(8>7,4>5)),7,9) 7
(d) =IF(AND(6>3,4>7),IF(5>2,8,7),IF(5>3,3,9)) 3

28. Practice Problems
Open the Excel Document and begin working through the practice problems