1. ASEPS Kick-off Meeting - current status -
Mitsuaki NOZAKI
KEK
(High Energy Accelerator Research Organization)

2. A Brief History -1-
In April 2008, the President of CNRS (Centre National de la Recherche Scientifique, France) proposed to the President of JSPS (Japan Society for the Promotion of Science) to have an Asia-Europe joint symposium on physics.
In May 2008, the President of JSPS agreed to support on the condition that KEK (High Energy Accelerator Research Organization, Japan) coordinates the symposium with CNRS.
The Director-General of KEK gave his consent.
D. P-G and MN started working on the preparation
Visit to several physics related institutes in Japan for their cooperation
The symposium was named ASEPS
In December 2008, the JPS (Japan Physical Society) and JSAP (Japan Society of Applied physics) agreed to co-organize ASEPS

3. A Brief History -2-
In January 2009, AAPPS (Association of Asia-Pacific Physical Societies) and EPS (European Physical Society) agreed to co-organize ASEPS
The ASEPS was decided to be held on March at Tsukuba, Japan.
In May 2009, the 1st circular was distributed in the names of the Presidents of AAPPS and EPS
Recipients are physical societies, physics-related laboratories/organizations, funding agencies etc.
List is growing, ~600 names as of today
In July 2009, Kick-off at Shanghai Jiao Tong University

4. Program Outline (to be discussed today)
Opening address/
Messages
Physics 3
Physics 6
Keynote address
Physics 4
Physics 7
Lunch
Physics 1
Physics 5
Summary/
Closing address
Physics 2
Poster
1 time slot ~ 1.5 hours ~ 2-3 talks

5. Topics and Working Groups
Decide topics to be presented at ASEPS
Set up a working group for each research field to discuss (probably through ) what will be presented and who will present
Provide necessary information to the speaker
Assign 2 conveners (Asia and Europe) to coordinate WG activity
Call for posters
Scientific topics
Particle, nuclear, atomic/molecular physics, condensed matter, plasma/fusion, laser/optics, astro, bio(-medical), computational, environmental, energy,,
a la IUPAP ? a la Physical Review ? Or ?
Facility based projects; accelerator, reactor, satellite, microscope, laser, high magnetic field,,,,
Other topics
Education/outreach
Impacts on industry/society
Asia-Europe cooperation framework
government/funding agency/society/community/laboratory

6. WG Need to assign WG conveners as soon as possible
Ex. Particle physics
Representatives of major accelerator labs: CERN,DESY, Frascati, IHEP, KEK
Leaders of national/regional HEP community
Ex. Nuclear Physics
Asian Nuclear Physics Association (ANPhA)
European counterpart (Nupec?)

7. Organization/Committees
International Organizing Committee
Heads of participating organizations/institutions
AAPPS, EPS, CNRS, JSPS, CEA, JPS, JSAP, KEK,,,,
Support in term of funding and/or manpower
Working Group
Scientific perspective, future projects, Asia-Europe cooperation, common issues to be solved
Guideline for posters
Program Committee
Conveners of all WGs
Nominate speakers
Local Organizing Committee
Logistics, documentation, web page, poster,,,,

8. Timeline 1st preparatory meeting in Shanghai
Launch WG (first ready, first go)
Assign conveners
2nd preparatory meeting in somewhere in Europe (Bruxelles ?)
Finalize program; Speakers, poster presentation
ASEPS (24-26 March 2010)

9. Budget Income Expenditure Major support from JSPS
Minor support from KEK, CNRS,,,
Conference Fee (?)
Expenditure
Conference rooms and equipments
Support staffs
Posters and handout
Banquette/reception/lunch (paid by participant ?)
Travel support (?)
young scientists from developing countries (?)