1. Deploy and manage Microsoft PPM
7/24/2018 2:10 AM
BRK3009
Deploy and manage Microsoft PPM
Jean Donati
Program Manager, Microsoft
Rob Hirschmann
Partner, Projility
© 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

2. Agenda Microsoft PPM admin operations overview
Microsoft PPM vs. Project Server on-premises
Microsoft PPM in the tenant admin portal - [demo!]
Microsoft PPM deployment best practices
What value does Microsoft PPM provide
Deploying online vs. on-premises
Roadmap and Recommendations

3. Microsoft PPM: online vs. on-premises
Microsoft Ignite 2016
7/24/2018 2:10 AM
Microsoft PPM: online vs. on-premises
Cloud benefits
Enterprise security and compliance
Lower IT costs
Anytime, anywhere access
Contractual SLAs
And more...
Similarities
Same core feature set
Same functional configuration
Familiar Project Pro client
Easy transition for current Project users
Differences
Programmability and extensibility
Reporting
© 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

4. Microsoft PPM in the tenant admin portal (demo)
Jean Donati

5. Microsoft PPM deployment best (and worst!) practices
Rob Hirschmann

6. What do YOU think?
A Microsoft PPM deployment online is easier than a Project Server deployment on-premises?
A Microsoft PPM deployment online reduces the technical resources required to deploy/support a PPM system?
A Microsoft PPM deployment fits nicely into an Office 365 implementation?
A Microsoft PPM deployment will add value to my organization’s ability to plan, manage and report across all its projects, resources and work?

7. The reality
A Microsoft PPM deployment online is easier than a Project Server deployment on-premises? It depends.
A Microsoft PPM deployment online reduces the technical resources required to deploy/support a PPM system? Yes! But…
A Microsoft PPM deployment fits nicely into an Office 365 implementation? Yes!
A Microsoft PPM deployment will add value to my organization’s ability to plan, manage and report across all its projects, resources and work? Yes!

8. Microsoft PPM Value Proposition
Typical ROI
Reduced cost of Project management by 20%-30%
Improved resource utilization by 15%-20%
Reduce spend 20% for non-strategic projects
Gain visibility into the full project portfolio in real time
Forrester report: 300% ROI, payback in 8 months
Create
Select
Plan
Manage
Top Down
Portfolio Management
Portfolio Prioritization
Capacity
Planning
Demand
Management
Portfolio
Optimization
Reporting
Business Case Definition
Project Scheduling
Issues and Risk
Management
Project
Reporting
Team Collaboration
Time
Resource
Bottom Up Project Management
Microsoft PPM is a process-driven application that helps PMOs, product-centric organizations, and IT groups visibility, insight and controls over the portfolio of projects, resources and enterprise work.

9. Successful PPM Organizations
Understanding Target Business Processes & Impact
People
Process
Technology
Project Intake
Demand Management
Schedule Management
Resource Management
Project Team Collaboration
Project Lifecycle Governance
Portfolio Selection
Reporting & Dashboards
Systems Integration
Automate Change
Drive Change
Implement Change

10. Project Server on-premises deployment
Solution Delivery Strategy
(why, how, alignment)
PPM Application
(tool plan, how)
System Interfaces
(integration, how)
Technical Architecture
(IT platform)
Average timeline: days per Phase/Iteration

11. Microsoft PPM online deployment
Solution Delivery Strategy
(why, how, alignment)
same
PPM Application
(tool plan, how)
same
System Interfaces
(integration, how)
Reduced
same
Technical Architecture
(IT platform)
Average timeline: days per Phase/Iteration
reduced

12. Technical work stream comparison
On premises
PPM Online
Enterprise Architecture Planning/Alignment ●
Farm Planning (SharePoint, Project Server)
Server planning
Installation & validation
Software updates
Integration with Exchange Server
Integration with Active Directory
Workflow Design and Development
Reporting Strategy
Report/Dashboard Design/Development
Systems Integration Design/Development
Microsoft PPM online deployment, on average reduces technical burden by 25%-30% over a day period

13. Supporting PPM – Roles On Premise
Functional (PMO) application support (90%)
User challenges, adoption, training
Business configuration and updates, system change control
Documentation (process, system)
Technical (IT) support (10%)
On premise updates/service packs
Technical troubleshooting/break-fix
Custom reporting (SQL Server) and systems integration (if required)

14. Supporting PPM – Roles Online
Functional (PMO) application support (95%)
User challenges, adoption, training
Business configuration and updates, system change control
Documentation (process, system)
Technical (IT) support (5%)
On premise updates/service packs
Technical troubleshooting/break-fix (teamed with Microsoft/Partner)
Custom reporting, Workflow, systems integration support
On average an Online deployment reduces the technical resource requirements by 5%-10% per year

15. Best Practice Release or Iteration-focused deployments lead to success
Objectives
Provide a basic system to support early adopters
Establish foundation to transition from legacy solutions
Targeted functionalities
Basic service configuration
Define core processes and project lifecycle
Ad-hoc reporting
Scope
Dozens of users
Release 2
Expand system to include additional reports, views, and dashboards
Enable additional processes such as issues and risks management, and change requests.
Targeted functionality
Project intake workflow
Integration with other systems
Advanced reports
Hundreds of users
Future
Enable end-to-end portfolio management
Complete strategic alignment and time to market
Ideation workflow
Portfolio simulation and selection
Exec dashboards
Thousands of users
Release or Iteration-focused deployments lead to success
Business group or functionality driven
Time-boxed, quick time-to value (90 day release cycles)
Provide building blocks for future success
Allows for a listen/learn/grow approach
Eat the mouse, not the elephant!

16. Best Practice IT should be partnered with the business on the project
Business Project manager
IT Support resources
Stakeholders from both groups
Helps ensure business value driving the solution
IT-only PPM deployments have lower success rates than business-driven ones.

17. Successful Microsoft PPM online organizations
Have the following in common:
Consider PPM a strategic (not purely tactical) initiative
View PPM as a multi-year investment
Have an IT/business partnership
Dedicate proper resources to the effort (people, money)
Have a vision statement that aligns with organizational and executive goals
Understand PPM involves culture and process change as much as technology
Don’t forget technology support is ALWAYS part of any new system deployment!!
PPM as a strategic organizational driver, even if the short-term need is tactical

18. Roadmap and Recommendations
Just Getting Started???
Get some executive support
Start bottom-up if needed (tactical PM versus strategic Portfolio management)
Address what hurts today while gaining buy-in on a longer strategy
Understand you may be underfunded now – be ready to prove success and build on it
Don’t rely on ‘free’ resources to make you successful
Keep PPM out of infrastructure resources hands
Work to build a solid business case, plan and budget
(like any other business-driven initiative!)

19. Q & A

20. Deploy, ramp-up on new services and onboard new users with Microsoft FastTrack:

21. Join the Microsoft Tech Community to collaborate, share, and learn from the experts:

22. Please evaluate this session
7/24/2018 2:10 AM
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© 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

24. Appendix

25. PPM work streams Work Stream Detail Value Solution Delivery Strategy
Outlines the business case, usage and delivery strategy
Aligns Executive/Sponsor vision with an appropriate rollout strategy
PPM Application
Details the plan for implementation of the PPM application (what and how)
Ensures the application design and deployment meets desired business and operational needs
System Interfaces
Details the plan for interfacing PPM with existing organizational systems and processes
Documents and designs touchpoints across the enterprise with other system(s)
Technical Architecture
Provides a foundational technical architecture aligned with the organization’s Enterprise Architecture
Ensures solution alignment and ‘fit with the organization’s EA; gains IT buy-in for IT-level app support