1. Recipient Reporting Requirements Section 1512
March 24th, 1:00 - 2:00 pm ET

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5. Access to Webinar Resources
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6. Presenters Featured Speakers
Judi Fisher, Division Chief, Office of Grants and Contract Management, Division of Policy, Review and Resolution, Employment and Training Administration
Lynn Rhodes, Grant Management Specialist, Region 6, Employment and Training Administration

7. Did your organization listen to the ARRA 1512 Pre-Recorded Webinar?
Yes No
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8. Introduction Purpose: Webinar topics:
To discuss the reporting requirements in Section 1512 of the Recovery Act.
OMB Guidance
M-09-21
M-10-08
TEGL 01-09
Webinar topics:
Prime Recipient and Sub-recipient Responsibilities
Registration Requirements
Reporting Timeline
Data Quality Review
Job Creation Requirements 8

9. What is required? Recipient reports required by Section 1512 of ARRA
OMB-managed web-based reporting system
Detailed information
Cumulative data from inception of grant award
Separate from ETA 9130 financial report and other required program reports
Implementing guidance
June 22, 2009 (OMB M-09-21)
December 18, 2009 (OMB M-10-08
Same reporting requirements apply to Recovery Act grants from all Federal agencies. 9

10. Who Must Submit Reports?
All Prime Recipients (a.k.a. direct grant recipients)
Receiving Recovery Act funds
Ultimately responsible for all required data
May delegate to sub-recipients reporting of sub- recipient data
Delegated Sub-recipients 10

11. What information is included?
Total amount of Recovery Act funds received, and of that, the amount spent on projects and activities
A list of projects and activities funded by name to include:
Description
Completion status
Estimates on jobs created or retained
Details on sub-awards
Payments to vendors $25,000 or more 11

12. Additional Aggregate Reporting
Sub-awards less than $25,000
Sub-awards to individuals
ETA has NO sub-awards to individuals
Payments to vendors less than $25,000 12

13. Vendor Required Information
Prime Recipient Data:
Payments greater than $25,000
Single payment in reporting quarter
D-U-N-S or Name and zip code of Headquarters
Expenditure amount
Expenditure description
Sub-Recipient Data:
Prime recipient reports unless delegated to sub- recipient 13

14. When Must Reports Be Submitted?
Quarterly within 10 days after the end of each reporting quarter
New grants awarded during 1st quarter ending March 31, 2010
Reports are due April 10th 14

15. How Will Recipients Report?
REGISTER
Online at
Must be registered with CCR and have a DUNS number
Before end of Quarter
REPORT
is the centralized location for all ARRA Section 1512 recipient reporting 15

16. Registration– www.FederalReporting.gov
OMB-managed central nationwide data collection system for Federal agencies and recipients of Federal awards under Section 1512 of the Recovery Act
Registration opened 8/17/09
Must complete one-time registration
Recipients must meet certain pre-requisites
Early registration strongly recommended!
May take two or more days to complete 16

17. Registration
Prime Recipients, delegated Sub-Recipients and Federal agencies will have the ability to:
Register for the site and manage their account(s)
View and comment on reports
Federal Agency Representative or Prime Recipient only
Recipients (prime and sub) will have the ability to:
Submit reports
Update or correct reports when appropriate

18. Who needs to register? All entities receiving Recovery Act funds
Federal Agencies
Prime Recipients
Delegated Sub-Recipients
Note: The reporting system automatically creates a Recipient Point of Contact (POC) 18

19. Point of Contact
FederalReporting.gov automatically registers two individuals as the POC for Recipients
The first user for a given DUNS number is the Electronic Business Primary Point of Contact
The individual listed in the Central Contractor Registry (CCR) is the Government Business Primary Point of Contact

20. Responsibilities of Recipient POC
Ability to perform all functions of a recipient
Assign one or more DUNS Administrators
Remove a user identified by the DUNS number
Administer FRPIN (Federal Reporting PIN #)
Approve/Issue FRPIN in response to user request
Deny FRPIN in response to user request
Reset/Change FRPIN
Can serve as POC for multiple DUNS numbers

21. Information Needed to Register
Pre-Requisites for Registration
Valid address
DUNS number (
CCR information (
Technology needs for FederalReporting.gov
Microsoft Internet Explorer 6.0 or higher
Mozilla Firefox 2 or higher (JavaScript enabled)
Not accessible on hand-held computers, cell phones, PDAs

22. Additional Information Needed to Register
Federal Agency Information
Awarding Agency Code: -DOL
Funding Agency Code: - DOLETA
(Code chart is on 
Treasury Account Symbol (TAS) for DOL
Green Jobs:
If the form seems to want only 4 digits, use the last 4.

23. Information to Submit Reports
Prime Recipients
Awarding Agency Name
Award number (case and character sensitive)
Don’t forget the dashes
DUNS number (as shown on award)
Delegated Sub-Recipients
Prime Recipient DUNS number
Prime Award number
Transaction type (ETA sub-recipients choose “grant”)

24. No waivers to reporting requirements will be granted
Caution!
No waivers to reporting requirements will be granted
Non-compliance will be treated as a violation of the award agreement
Sanctions will apply
Information reported will be posted for public view at 24

25. Reporting and Review Timeline
Days 1-10, Reports Submitted Online at
REVIEW (Comment Period)
Days 11-12, Prime Recipient Review/Revision
Ensure complete and accurate information
Coordinate any corrections with sub-recipients
Days 13-29, Federal Agency review and comment
Notifies recipient of errors through
Notification unlocks report for corrections
Corrections must be made by the 29th day after quarter ends
RELEASE
Final Reports available Day 30 at
Continuous QA Period
Days Prime Recipient and Agency correction period
Day 75 Final data posted

26. FederalReporting.gov Timeline and Activities

27. Managing the Reporting Process
Prime recipients are required to:
Collect and maintain all relevant information
Be responsive to section 1512 of the Recovery Act
Design and implement a reporting process
Ensure data accuracy and consistency
Prime recipients that delegate to sub-recipients must ensure that they:
Clearly communicate coordinated reporting
Prevent reporting on same activity by prime and sub-recipients
Maintain updated inventory of sub-recipient delegations
Cross-check data records to ensure no double-counting

28. Who is Responsible for Data Quality?
Prime Recipient
Owns recipient and sub-recipient data
Sub-recipient
Owns sub-recipient data
Federal Agency
Provides advice/programmatic assistance
Performs limited data quality review
Oversight Authorities (Recovery Board, OMB)
Establish data quality expectations
Establish data and technical standards
Coordinate any centralized reviews

29. Scope of Data Quality Reviews:
Accuracy, completeness and timely reporting
Avoidance of two key data issues
Material omissions:
required data is not reported
reported information is not responsive to data requests
public is not fully informed on Recovery Act projects or activities
Significant reporting errors:
required data is not reported accurately
public is misled or confused by the recipient report

30. Suggested Internal Controls Approaches
Establish internal controls to ensure accuracy, completeness and timely reporting
Establish control totals
Establish an estimated distribution chart to help identify outliers
Establish a data review protocol
Establish procedures for cross-validation of data
Determine method for detecting/correcting material omissions

31. Data Quality Process Federal agencies are required to:
evaluate recipient and sub-recipient data
identify and resolve material omission or significant error issues
identify and resolve issues when:
Recipients demonstrate systemic or chronic reporting problems
Sub-recipients demonstrate systemic or chronic reporting problems
Recipients demonstrate systemic or chronic deficiencies in reviewing and identifying sub-recipient data quality issues

32. Final Quarterly Report will be classified by Federal Agency as:
Data Quality Process
Final Quarterly Report will be classified by Federal Agency as:
Not Reviewed by Agency
Reviewed by Agency with no material omissions or significant reporting errors
Reviewed by Agency with material omissions or significant reporting errors identified

33. New OMB Guidance OMB Memorandum M-10-08
Dated December 18, 2009
Clarifies definitions and non-reporting requirements
Requires provision of key award data
Clarifies job creation computations
Technical changes at federalreporting.gov
Updated user manual
Technical enhancements

34. Consequences for Non-Reporting
M-10-08, Part 1
Failure to fully submit an accurate and complete Section 1512 report
Considered non-compliant
Sanctions could apply
Non-compliant recipients could face:
Federal action
Termination of Federal funding
Termination of the ability to receive future Federal funds

35. DOL must provide to grantees:
Key Award Information
DOL must provide to grantees:
Identifier information such as award number
Funding information such as CFDA number
Other information such as Activity Codes
Key award information has been provided to ETA grant recipients through their Regional Office FPO.

36. M-10-08
Part 2
Updates and replaces Section 5 of M-09-21
Clarifies definitions
Simplifies calculation of jobs created
Changes requirement to report jobs quarterly
Addresses issue of “indirect” jobs

37. Job Creation Estimates
Report an estimate of jobs directly created or retained
Record an aggregate number for the jobs created or retained for the quarter in the “Number of Jobs” field
Provide a narrative description of the employment impact

38. Jobs partially funded are counted based on the proportion funded
Definitions
The wages and salaries are either paid for or will be reimbursed with ARRA funding
Job created = new position or existing unfilled position funded by ARRA
Job retained = existing position now funded by ARRA
Jobs partially funded are counted based on the proportion funded

39. Additional Clarification
The estimate of the number of jobs must be expressed as “full-time equivalents” (FTE)
An FTE is calculated as
total hours worked (paid) in jobs divided by
the number of hours in a full-time schedule
Documentation supporting the calculation must be maintained.

40. Calculating Jobs Estimates
Based on a simple calculation
used to avoid overstating the number of other than full-time permanent jobs
converts part-time or temporary jobs into FTE jobs
The total number of hours worked is needed
also need the number of hours in a full-time schedule for a quarter

41. Calculating Jobs Creation Estimates
The formula for reporting can be represented as
Total Recovery Act Hours Worked within Reporting Quarter
Total Hours in a Full-time Schedule per Quarter
= FTE

42. Calculating Jobs Creation Example
Quarter 4: October 1 – December 31
Full-time schedule of 520 hours
2,080 hours in a work year divided by 4
Two full-time employees
Each employee worked 520 hours in quarter
Combined total of 1,040 hours worked
One part-time employee
260 hours worked
Total of 1,300 hours worked

43. Calculating Jobs Creation Example
This calculation is displayed using the OMB formula below:
Recovery Act Hours Worked Within Reporting Quarter 4 (Q= 1,300)
Hours in a Fulltime Schedule Per Quarter (Q=520)
= Q 2.5 FTE

44. Calculating Jobs Creation Estimates
IMPORTANT
Reporting is not cumulative across the project lifecycle and must instead be calculated on a quarterly basis.
If the denominator is other than the standard full-time schedule of 520 hours for a quarter
Must maintain documentation supporting the number of jobs calculation at the grantee, subgrantee and vendor levels.

45. Additional Requirements
Prime recipients are required to generate an estimate of job impact by directly collecting specific data from subrecipients and vendors on the total number of FTEs resulting from sub-awarded funds
Prime recipients should collect the information from all subrecipients and vendors in order to generate the most comprehensive and complete job impact data available

46. Breaking News!
OMB Guidance issued March 22, 2010
M-10-14
Provides clarification on system improvements and requirements

47. References and Resources
OMB Memo 09-21
Supplemental Recipient Reporting Data Model
TEGL 1-09
TEGL 1-09 change 1& 2
Resources
aterials/
Series of OMB Webinars on ARRA 1512 Reporting 47

48. ETA Technical Assistance
Ongoing from ETA
Contact your FPO
Questions can be submitted to ETA mailbox at:
Responses provided individually
FAQ’s posted on ETA Recovery Act website 48

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52. THANKS!