1. How to use e-mail By Zainab Muman

2. Outline The benefits of email. Basic email skills.
Using with learners
out of class.
during class.
Keypal projects.

3. The benefits of
is one of the most used and useful information and communication technology (ICT) tools around today.
allows us to keep in touch with other teachers around the world.
It also allows us to communicate with our learners outside the classroom, for example setting, receiving, marking and returning homework and other written assignments.

4. The benefits of email Reading and writing emails either in or outside
class time gives a learner more exposure to the
target language, and interaction is real in the
sense that learners are writing to real people .
If learner are writing to learners
in other counters , as in a keypal
project , this allows them to make
contact and interact with different
first language and from other
cultures.

5. The benefits of
One of the biggest advantages of using with learners from the teacher’s point of view is that the technology is relatively simple to use, and most of our learners will already be familiar with it.
If our learners are not familiar with , it is not difficult to teach them to use it, and the technology is both ubiquitous and free.

6. Basic skills
learners need to be familiar not only with the mechanics of sending and receiving s and attachments, but also with the kind of language used in .
Basic skills may be considered in two groups:
communication skills.
technical skills.

7. Communication skills
An written to enquire about a job vacancy will have a different level of formality to an sent to a close friend.
Friend may include abbreviations,
emoticons, misspellings or lower- case
characters such as i, these are entirely
inappropriate for a more formal .
If teacher using with her /his learners for example to receive homework he/ she will want to negotiate with them the level of formality you feel is acceptable.

8. Communication skills
It is also a good idea to teach your learners some of the basics of netiquette.
These are rules for effective online communication. well- known netiquette rules include:
Not using only capital letters, which is perceived as "shouting" online.
Avoiding "flaming" ongoing arguments which become increasingly personalized and possibly public.
Being sure to respect other's opinions.
Making sure that files sent attachments are not too large, as the person receiving the may not be able to download them.

9. Technical skills
Many learners will already have a personal or work account that they will be willing to use for their language class work, but others may need help with setting up a new account.
There are several free, web-based services, though which it is easy to set up and use an account. The best known are Yahoo, Hotmail, or Google mail , although google mail currently requires you to receive an invitation from an already registered google mail user for you to be able to open an account.

10. Technical skills
learners need to be able to send and receive , and to attach and open documents in .
Depending teachers on teaching context , they may want to first give their learners a questionnaire to assess the overall skills of the class.
Review basic skills based on the results of that survey, either with the whole class, with individual learners to teach the novice basic skills outside class time.
If the language level of low, there is a case for providing this basic technical skills training in the learners' first language if you teach in a monolingual context.

11. Using email with learners out of class
Learners can submit class work as attachments by
, which can be marked by the teacher, and returned
by .
The teacher can learners a summary of classroom,
plus homework or extra material, or updates on classes,
after each classroom on a regular (e.g. weekly) basis.
The teacher can learners
regular newsletters about the
class and themselves.
There are many ways of using with learners, from simple administrative tasks such as the submission of a assignments or homework via , to more complex projects, involving classes in different countries.

12. Using email with learners out of class
Learners can use to prepare before class. for example, the
teacher can ask pairs to prepare information on a topic, which they can do
via .
Learners can use to send queries about a topic, or a grammar
area, to the teacher before a class. This can help the teacher prepare a class
that focuses on and addresses specific learner issues.
A class mailing list can be set up for general discussions out of
class time.
can be used a collaborative
writing tool.

13. Using email with learners during class
Using during class time is worth doing if more complex projects are being set up and if your learners have limited access to computers outside the classroom.
We describe two examples of data collection projects. These can run over several classes, weeks or even months, and require quite a lot preparation on the part of the teacher.

14. Using email with learners during class
A data collection project requires learners send
s to real companies, individuals, organizations
or websites to solicit information.
Given that the chances of unsolicited s not
being answered is high, it's important to ensure that
you choose a topic that requires your learners to
send s that stand a good chance of receiving a
response.

15. Keypal projects
Keypals is the term for pen pals who use to communicate.
provides a simple and effective way of putting learners in touch with other learners of the same age and level in other parts of the world. Learners can talk about their cultural communication.

16. Keypal projects issues
Ensure that you agree on clear deadlines
and time frames with your partner teacher
for s to arrive, and stick to these.
Negotiate groupings with your partner teacher,
and decide whether s will be written by
individuals in one class to individuals in the
other class, in pairs or in groups, or even as whole
class.
Decide which language will be used in s.
Ensure that all learners have the basic ing skills and
knowledge of netiquette.

17. Keypal projects issues
Keep the keypal project short and focused.
Discuss with your partner teacher to what extent there will be teacher involvement.
Discuss with your learners the issue of possible misunderstandings across cultures.
In terms of general etiquette in projects, it is worth reminding learners that it is always a good idea to remain polite, and to not respond to aggressive or insulting s.

18. Conclusions Looked at the benefits of using email with learners.
Considered what basic technical and communication skills learners need to use effectively.
Looked at how can be used out of class.
Looked at two types of project that can be used in class: data collection and keypal projects.
Discussed some of the issues involved in
setting up and running keypal projects.

19. finally
THANK YOU FOR LISTENING