1. TimeForce Administrator
AA/FM Roundup
October 26, 2016
Ana C. Gonzalez
Payroll Assistant
TimeForce Administrator
Vanessa Sifuentes
Accounting Manager

2. FSLA and STC Overtime Policy 4520
Requests for overtime work for non-exempt employees may only be authorized by the appropriate supervisor with approval of the President. Exceptions may be granted in emergency situations. All overtime worked must be properly authorized including hours to be worked and an explanation of the reason for the overtime. Employees working unauthorized hours may be subject to disciplinary action.

3. Excerpt of the compensation for overtime policy 4520

4. Review Questions
If an employee works overtime without asking permission from supervisor or authorized individual, does the College still have to pay him/her for the hours worked over 40 in that week?
If a supervisor explicitly informs the employee there is no budget for overtime and therefore absolutely no overtime is to be worked, but the employee still works overtime hours, is the College responsible to still pay them those hours?
What options do supervisors have for employees who work overtime without written or verbal permission?

5. What is over time and Straight time???
Overtime : Any hours physically worked over 40 per week and paid at 1.50 rate.
Straight time: Any hours over 40 that are NOT physically worked per week (Ex. Vacation, sick, or holidays) are paid out at a regular hourly pay rate.
Note that any leave without pay is to be deducted from the employees regular hours worked per week.
*** Request for overtime must include both Overtime and Straight time worked.***

6. Overtime Example

7. Straight- time

8. Leave with out pay Example

9. Estimating Overtime and Straight time
Weekly Hour Detail Report- Used to estimate overtime and straight time.

10. Weekly hour Detail Report
Go to your reports tab
Under your hours reports go to Weekly Hours Detail
Select your employees
Select you Date Range: Custom
And Select your parameters: Employee ID, Employee Name, Dep., Include Absences, Overtime 1, Page Break, Regular Hours and Total Hours.
Launch in a Separate Window and Display your report
Note that the date range will begin starting on a Monday and end on a Sunday.
Example

11. Weekly Hour Detail

13. Example
4/03/2016

14. The total overtime and straight for the month time would be?????
1.00 OT/STP

15. Dealing with Split weeks
It is important to note that when dealing with split weeks the day which the overtime or straight is worked will be the month with the OT/STP will be counted toward.
What exactly do I mean by this?

16. Overtime was reached on the 2nd of October therefore OT/STP counts for October

17. Number of OT/STP Before the end of the month
= (Total Hours before the 1st ) (40 hours regularly worked during a work week)
28th- 31st Will be considered as a Regular work week in which employee works a total number of 40 hours.
10.00
14.50
8.00
The 8 hours here will be straight time for the following month
Jan.
Week 1: 4.25
Week
Week
Week
Total OT/STP
Dec. +
40.50 -
40.00 +
Week
.50
18.50

20. Calculating Straight-Time and Overtime
Thank you
Calculating Straight-Time and Overtime
Ana Cristina Gonzalez, Payroll Assistant -TimeForce Management Phone: (956)
Elida Rangel, Payroll Accountant
Phone: (956)
Vanessa Sifuentes, Accounting Group Manager Phone: (956)
Blanca Sanchez, Payroll Assistant- Monthly Payroll Processing
Phone: (956)
Rachel Jaramillo, Payroll Assistant- Semi-Monthly Payroll Processing   Phone: (956)
Nora Cantu, Accountant- Budget Control   Phone: (956)
Ana C. Gonzalez
TimeForce Administrator