1. AZWater 2017 Conference Planning Committee Meeting
Lunch Sponsored by Black & Veatch
July 15th 2016

2. Agenda Calls for abstracts Theme (Yes? No?) Schedule Possibilities
Registration
App
Task List
Subcommittee leads

3. Conference Coordinator
Lisa Culbert
Welcome to the Conference Team!!!

4. Calls for abstracts now open

5. Theme 2010 – Stewardship of Arizona’s Water Future
2011 – Arizona’s Water Future Is Here
2012 – Celebrating the Past, Planning for the Future
2013 – Sustainable Water, Sustainable Arizona
2014 – Public Investment in Water for a Strong Economy and Healthy Communities
2015 – A Vibrant Arizona Through safe, Reliable Water
2016 – NONE
2017 – Do we want a Theme…or keep it Theme-less ????

6. Schedule Changes

7. Schedule Changes
There are several discussed possibility to changes to the conference schedule, a few are:
Wednesday Breakfast with the Keynote
Or Keynote on Thursday coupled with the panel discussion
Wednesday lunch ‘on your own’
and several more
The intent is to:
Make lunches more exciting and maximize network potential
Maximize exhibition hall interaction

8. Effects of Schedule Changes
This may leave even more reduced time for awards
What could be done???

9. Awards Reception You have 20 minutes to discuss!
Have an Awards Reception at the Hyatt that will showcase all non-operator awards during a happy hour time frame
Tuesday Night – during the preconference reception
Thursday Night – After the conference, but before all the consultant’s hosted dinners
You have 20 minutes to discuss!

10. Registration

11. From Showcare to Cvent

12. Mobile App

13. Event Center Dashboard

14. Event Center Dashboard
Session Engagement

16. Speaker Engagement

17. Attendee Engagement

18. Engagement with Maps

19. Engagement with Sponsors

20. Mobile App Ratings
Wish it was updated in real time for cancelled classes.
Would not hold schedule on Thursday.
The schedule was not updated and did not appear to be accurate.
App was user friendly and very helpful to plan out my sessions.
Found one glitch, when going back to "My Schedule" from session.
Love the app! So easy to use and no catalog to have to keep track of!
Fantastic. Great job. Exceeded expectations by a mile!
Good design. Would like ability to see sessions that I have attended and credited with the PDHs.
The app was really cool. Great job with it. No snacks was a bit of a bummer.

21. Mobile App Ratings

22. Mobile App Social Wall

23. Mobile App Notifications

24. How do we get the word out
How do we get the word out? The biggest impact is going to be the moderators promoting the app and us making it simple for the attendees to download. The more people who have used the app, the more they can help those who are new to it or having trouble. We all need to be the instructors! What was Great? Everything the app offered was great. The maps were extremely successful and everyone liked that they could upload their sessions to their personal calendars. What needs Improvement? Changes made to the schedule update in real time for those who are logged in and on the wifi. We didn’t have the wifi capacity for everyone to be using it. Having the app available earlier for people to make their schedules would be great. The program doesn’t cover everything that the brochure offers. I’d like to eliminate Fresh Ideas paper voting and Poster Competition paper voting.

25. Deadlin e Nov 4 Board Approval of Program Abstracts Due
Distribute Abstracts for Review
Nov 25
Receive Abstract Scores
Dec TBD
Workshop
Arrange Technical Program
Jan 20
Board Approval of Program

26. Meeting July 15 Aug 12 Sept 16 Oct 7 Nov 4 Dec 2 Abstract Open Theme?
Awards Reception
Registration
App
Aug 12
Sponsorships
Operator Training
Keynote
Schedule
Competitions & Contest
Sept 16
Schedule changes/ adjustments
Meter Mania
Exhibition Hall set up
Audio/Visual
Luncheon Programs
Oct 7
Awards Program
Keynote Review
Session layout
Panel Discussion
BBQ
Nov 4
Career Fair
Registration / Website
Moderator Volunteers
Abstract Review Process
Selection Criteria
Dec 2
Schedule review & Wrap up
Speaker/ Moderator Registration
Moderator Duties
Abstract Review Process
Golf

27. Moderator & asst Mod Duties Advertise and outreach
January 13
Meeting
Speaker Notification
Moderator & asst Mod Duties
Advertise and outreach
Sponsorship /Ad review
February 10
Conference Duties
Conference Logistics
Registration
Poster Competition
Panel Review?
March 17
BBQ Review
Signs
App Update
Career Fair Review
Manufacturer Happy Hour
April 21
Moderator Training
May 3rd – 5th
Conference
Its here!

28. Conference Chair / Board Liaison Tom Galeziewski Planning Chairs
Gretchen Baumgardner, Chair
TBD, Vice Chair
Past Chair
Mike Worlton
Task Force Us
Keynote, Theme Program & Panel
Tom Galeziewski & Gretchen Baumgardner

29. Moderator
YP Committee Liaison
Clayton Freed
Exhibitor Liaison
Mike Ambroziak
IT Chair
Patrick Goodfellow
Registration Chair
Cindy Martinez
Awards Chair
Alan Palmquist / Sarah Rogowski
Conference Program
Lisa Culbert & Debbie Muse
Tom Braatelien

30. Manufacturer Technical Session Mike Ambroziak Student Poster Session
Nashita Naureen / Clayton Freed
MFR Social
Mike Ambroziak / Jesse Black
Operator Training
Doug Berschauer / Lisa Jackson /
Need a subcommittee
Check In/Proceedings
Tricia Cook / Doug Koubrick
Job Fair
Jeanne Jensen / Sumeet Mohan
Sponsorships
Karla Richards / Mike Ambroziak / Lisa Culbert

31. BBQ
James Taylor / Lisa Culbert / Robin Bain
App
Amy Baker
Meter Mania
Jesse Black / ?
A/V and Room Setup
Larry Hanson / Curt Courter
Regulatory Outreach
Kevin Chadwick
Signs
Farhana Jesmin/ Mike Caruso
Website
Clayton Freed / Patrick Goodfellow

32. Technical Session Layout
Breakfast/Lunch PPTs
Steve Wedwick / Chelsea Francis
PDHs
Richard Sacks
Survey/Feedback
Damien Tonnelle / Vice Chair
Photography
Anupa Jain, Bob Goff
Technical Session Layout
Nashita Naureen
Fresh Ideas
Craig Caggiano / Gretchen / ???
Golf Tournament
Dave Iwanski/Robin Bain/John Masche

33. Lunch Sponsors When Sponsor June HDR July Black & Veatch August Hazen
September
CH2
October
Brown & Caldwell
November
Wilson
December
GHD
January
February
March

34. THANK YOU
Lunch Sponsored by Black & Veatch

35. Room COG PCC Session/mtg Room Exhibition Hall 30,000 48,000 Ballroom
COG
PCC
Exhibition Hall 1
30,000
48,000
Ballroom
18,564
28,000
Session/mtg Room
Solana F&G
3,120 4
3400
Solana H or I 2
3,080
2800
Cira A, B or C 3
2,280
2600
Aurora A & B,
1,480
155
1,400
Aurora C or D
740
Asteria BR
1,050
154
1,300
Total (sq-ft)
19,390
27,100