1. Import/Export Data
BUS 782

2. Access Tools for Import/Export
External Data
Import
Export
Exchange data between:
Other Access databases
Excel
Text file
XML
ODBC data sources

3. Data Exchange with Excel
Import from Excel:
The first row of Excel’s list should contain field names
Or define a name for the list range.
External Data/Import/Excel
Export to Excel:
External Data/Export/Excel
Note: Saved imports/exports

4. Open Database Connectivity (ODBC)
Provide a standard to retrieve data from a database.
It manages one or more "database drivers“ that enables the communication between database and applications.
To access a database, we use ODBC facilities to define a ODBC data source name for the database.

5. ODBC Demo Define an ODBC data source name:
Control Panel/Administrative tools/Data source(ODBC)
Import from an ODBC data source
External Data/Import/ODBC data source

6. Export/Import XML File
External Data/More/XML
XML Data file
XML schema file
Import:
External Data/Import XML

7. Export to Word Write data to a Word file:
External Data/More/Word
Merge data with a Word document
Select the table or query
External Data/Word Merge
Example: Write a letter to students whose GPA is low and ask them to see their faculty advisor.

8. Excel’s Tools for Import/Export
Data/Get External Data
From Access
From Web
From Other Sources
ODBC
XML
Existing Connections
Saved Queries
Save Query
Refresh: Data/Refresh All
Compare the difference between Copy/Paste and Import

9. Excel’s Web Query Demo Yahoo/Finance/Dow Save query Import
Using existing connection
Refresh