1. How to successfully plan off campus events
Traveling off Campus
How to successfully plan off campus events

2. Saddleback’s Definition of Travel
Any official event held off campus using club or ICC funds
Example: Circle K District Convention

3. Club Requirements Must be level 2 certified.
Approve expenditure of club funds in official meeting
Fill out event and budget forms (saddleback.edu/clubs)
Have appointment to meet with Erin and your advisor at least 3 weeks before trip to fill out travel documents and waivers
Advisor must accompany you at all times
Paying for advisor: budget for their stay, or ask if they can use faculty development funds

4. Need to know before appointment
What: Circle K District Convention
Where: Warner Center Marriott in Woodland Hills, California
(about 76 miles from Saddleback)
When: March 27-29th , 2015
How: We will drive ourselves there and each member pays
Cost per member: $200 (each pays $61, the rest come out of our allocation, meets 75/25 requirement)
either use ASG credit card or request a check: no reimbursement
Who: list each member and Advisor attending

5. Participant Requirements
Each participant must:
Be an official member of the group
Purchase a Gaucho stamp
Be currently enrolled in at least 5 units at Saddleback College
Saddleback College of record

6. Participant Requirements (cont)
Have a minimum 2.0 cumulative G.P.A.
Event form due 2 weeks before trip, budget form 4 weeks prior to due date for funds.
Adhere to Board Policy 6125 referring to the Saddleback College Code of Conduct.