1. Journals, Source Documents, and Recording Entries in a Journal
LESSON 3-1
6/23/2018
LESSON 3-1
Journals, Source Documents, and Recording Entries in a Journal

2. A FIVE-COLUMN JOURNAL page 57 LESSON 3-1 LESSON 3-1 6/23/2018
Notice the parts of the journal…Look at page 37 in your working papers. Notice these parts:
Date column
Account title column
Doc Number
Post Ref
5 columns for $$:
General (dr & cr)
Sales (cr only)
Cash (dr & cr)
Place for pg #
LESSON 3-1

3. TERMS for 3-1 journal journalizing special amount column
LESSON 3-1
6/23/2018
TERMS for 3-1
page 62
journal
journalizing
special amount column
general amount column
entry
double-entry accounting
source document
check-see pp 58-59
invoice
sales invoice
receipt
memorandum
tape
Journal: a form for recording transactions in chronological order
Journalizing: recording transactions in a journal
Special Amount Column: A journal amount column headed with an account title
General Amount Column: a journal amount column that is not headed with an account title
Entry: Information for each transaction recorded in a journal
Double-entry accounting: The recording of debit and credit parts of a transaction
Source document: a business paper from which information is obtained for a journal entry
Check: a source document; a business form ordering a bank to pay cash from a bank account
Invoice: a source document; a form describing the goods or services sold, that quantity and the price
Sales Invoice: an invoice used as a source document for recording a sale on account
Receipt: a business form giving written acknowledgement for cash received
Memorandum: a form on which a brief message is written describing a transaction
Calculator Tape: or a cash register tape the source document for daily sales
LESSON 3-1

4. LESSON 3-1
6/23/2018
CHECKS
page 58
GAAP concept
OBJECTIVE EVIDENCE: this concept is applied when a source document is prepared for each transaction
LESSON 3-1

5. LESSON 3-1
6/23/2018
SALES INVOICES
page 58
LESSON 3-1

6. OTHER SOURCE DOCUMENTS
LESSON 3-1
6/23/2018
OTHER SOURCE DOCUMENTS
page 59
receipt
calculator tape
memorandum
LESSON 3-1

7. RECEIVED CASH FROM OWNER AS AN INVESTMENT
LESSON 3-1
6/23/2018
RECEIVED CASH FROM OWNER AS AN INVESTMENT
page 60
August 1. Received cash from owner as an investment, $5, Receipt No. 1. 1 3 2 4
1. Write the date in the Date column.
2. Write the debit amount in the Cash Debit column.
Read the transaction.
Look at the t-accounts for this transaction
How is the transaction entered into the journal
3. Record the credit amount in the General Credit column. Write the title of the account in the Account Title column.
4. Write the source document number in the Doc. No. column.
LESSON 3-1

8. LESSON 3-1
6/23/2018
PAID CASH FOR SUPPLIES
page 61
August 3. Paid cash for supplies, $ Check No. 1. 1 2 3 4
1. Write the date in the Date column.
2. Record the debit amount in the General Debit column. Write the title of the account in the Account Title column.
3. Write the credit amount in the Cash Credit column.
4. Write the source document number in the Doc. No. column.
LESSON 3-1

9. LESSON 3-2 Journalizing Buying Insurance, Buying on Account, and
6/23/2018
LESSON 3-2
Journalizing
Buying Insurance,
Buying on Account,
and
Paying on Account

10. Work together p 62, work together, wp p 37 P 62 OYO, wp p 39
LESSON 3-1

11. PAID CASH FOR INSURANCE
LESSON 3-1
6/23/2018
PAID CASH FOR INSURANCE
page 63
August 4. Paid cash for insurance, $1, Check No. 2. 1 2 3 4
1. Write the date in the Date column.
2. Record the debit amount in the General Debit column. Write the title of the account in the Account Title column.
3. Write the credit amount in the Cash Credit column.
4. Write the source document number in the Doc. No. column.
LESSON 3-1

12. BOUGHT SUPPLIES ON ACCOUNT
LESSON 3-1
6/23/2018
BOUGHT SUPPLIES ON ACCOUNT
page 64
August 7. Bought supplies on account from Supply Depot, $ Memorandum No. 1. 2 4 1 3
1. Write the date in the Date column.
2. Record the debit amount in the General Debit column. Write the title of the account in the Account Title column.
3. Record the credit amount on the next line in the General Credit column. Write the title of the account in the Account Title column.
4. Write the source document number in the Doc. No. column on the first line of the entry.
LESSON 3-1

13. LESSON 3-1
6/23/2018
PAID CASH ON ACCOUNT
page 65
August 11. Paid cash on account to Supply Depot, $ Check No. 3. 2 1 3 4
1. Write the date in the Date column.
2. Record the debit amount in the General Debit column. Write the title of the account in the Account Title column.
3. Write the credit amount in the Cash Credit column.
4. Write the source document number in the Doc. No. column.
LESSON 3-1

14. Time to work: Do: continuation of work together 3-2;
p 66 text; wp p 37
Do: continuation of OYO 3-2;
p 66 text; wp p 39
LESSON 3-1

15. LESSON 3-1
6/23/2018
LESSON 3-3
Journalizing Transactions That Affect Owner’s Equity and Receiving Cash on Account

16. RECEIVED CASH FROM SALES
LESSON 3-1
6/23/2018
RECEIVED CASH FROM SALES
page 67
August 12. Received cash from sales, $ Tape No. 12. 1 3 4 2
1. Write the date in the Date column.
2. Write the debit amount in the Cash Debit column.
3. Write the credit amount in the Sales Credit column. Place a check mark in the Account Title column. A check mark is also placed in the Post. Ref. column.
4. Write the source document number in the Doc. No. column.
LESSON 3-1

17. SOLD SERVICES ON ACCOUNT
LESSON 3-1
6/23/2018
SOLD SERVICES ON ACCOUNT
page 68
August 12. Sold services on account to Oakdale School, $ Sales Invoice No. 1. 2 1 4 3
1. Write the date in the Date column.
2. Record the debit amount in the General Debit column. Write the title of the account in the Account Title column.
3. Write the credit amount in the Sales Credit column.
4. Write the source document number in the Doc. No. column.
LESSON 3-1

18. PAID CASH FOR AN EXPENSE
LESSON 3-1
6/23/2018
PAID CASH FOR AN EXPENSE
page 69
August 12. Paid cash for rent, $ Check No. 4. 1 2 4 3
1. Write the date in the Date column.
2. Write the debit amount in the General Debit column. Write the title of the account in the Account Title column.
3. Write the credit amount in the Cash Credit column.
4. Write the source document number in the Doc. No. column.
LESSON 3-1

19. RECEIVED CASH ON ACCOUNT
LESSON 3-1
6/23/2018
RECEIVED CASH ON ACCOUNT
page 70
August 12. Received cash on account from Oakdale School, $ Receipt No. 2. 3 1 2 4
1. Write the date in the Date column.
2. Write the debit amount in the Cash Debit column.
3. Record the credit amount in the General Credit column. Write the title of the account in the Account Title column.
4. Write the source document number in the Doc. No. column.
LESSON 3-1

20. PAID CASH TO OWNER FOR PERSONAL USE
LESSON 3-1
6/23/2018
PAID CASH TO OWNER FOR PERSONAL USE
page 71
August 12. Paid cash to owner for personal use, $ Check No. 6. 1 2 4 3
1. Write the date in the Date column.
2. Write the debit amount in the General Debit column. Write the title of the account in the Account Title column.
3. Write the credit amount in the Cash Credit column.
4. Write the source document number in the Doc. No. column.
LESSON 3-1

21. Time to work Do: continuation of work together 3-3;
Text p 27; wp p37
Do: continuation of OYO 303:
Text p 27; wp p39
LESSON 3-1

22. LESSON 3-1 Proving and Ruling a Journal
6/23/2018
LESSON 3-4
Proving and Ruling a Journal

23. PROVING A JOURNAL PAGE 1 2 3 1. Add each of the amount columns.
LESSON 3-1
6/23/2018
PROVING A JOURNAL PAGE
page 73 1 2 3
1. Add each of the amount columns.
2. Add the debit column totals, and then add the credit column totals.
3. Verify that the total debits and total credits are equal.
LESSON 3-1

24. RULING A JOURNAL PAGE 1 2 3 5 4 1. Rule a single line.
LESSON 3-1
6/23/2018
RULING A JOURNAL PAGE
page 74 1 2 3 5 4
1. Rule a single line.
2. Write the date.
3. Write Carried Forward.
4. Write each column total.
5. Rule double lines.
LESSON 3-1

25. STARTING A NEW JOURNAL PAGE
LESSON 3-1
6/23/2018
STARTING A NEW JOURNAL PAGE
page 75 1 2 3 4
1. Write the page number.
2. Write the date.
3. Write Brought Forward in the Account Title column. A check mark is also placed in the Post. Ref. column.
4. Record the column totals brought forward from the previous page.
LESSON 3-1

26. PROVING AND RULING A JOURNAL AT THE END OF A MONTH
LESSON 3-1
6/23/2018
PROVING AND RULING A JOURNAL AT THE END OF A MONTH
page 75 1 2 3 5 4
1. Rule a single line.
2. On the next line, write the date.
3. Write the word Totals.
4. Write each column total.
5. Rule double lines.
LESSON 3-1

27. STANDARD ACCOUNTING PRACTICES
LESSON 3-1
6/23/2018
STANDARD ACCOUNTING PRACTICES
page 77 1 4 5 2 3 6 7 8 9
LESSON 3-1

28. TERM REVIEW proving cash:
LESSON 3-1
6/23/2018
TERM REVIEW
page 78
proving cash:
determining that the amount of cash (in your journal) agrees with accounting records
LESSON 3-1