1. Lyvennet Community Pub Ltd
Registered Office
Hall O’Th Gate
Crosby Ravensworth
Cumbria
CA10 3JP
Company Registration: 31175R

2. 6th Shareholder Annual General Meeting
22nd July 2017

3. Agenda Introduction & Apologies Minutes of 5th AGM dated 2nd July 2016
Annual Report
Financial Report + Accounts to 31st December 2016
Resolutions
Election of Board of Directors
The next 12 months
Any other Business

4. Introduction and Apologies

5. Minutes 5th AGM 2nd July 2016

6. Annual Report

7. Our Company Lyvennet Community Pub Ltd Registered Company – 31175R
Industrial + Provident Society
Registered 10th February 2011
VAT Registered
ADDRESS CHANGE
Hall O’Th Gate
Crosby Ravensworth
Cumbria CA10 3JP

8. Current Directors David Graham Chair Cameron Smith Treasurer
Christine Smith Secretary
Douglas Henderson
Stephen Holroyd
Daphne Baird
Keith Taylor

9. The Objects
The objects of the Society shall be to carry on any business for the benefit of the Parish of Crosby Ravensworth by acquiring the freehold premises of the Butchers Arms Public House, Crosby Ravensworth to provide a venue for the community which provides social gathering, employment and tourism within the community, event facilities and additional facilities for the community.

10. Tenancy Termination Early Notice to Terminate tenancy – 3 Nov 2016
Challenging process
Special AGM
Pub closed 31 Dec 2016
Tenants vacated 12 Jan 2017
Inventory + Stocktake undertaken and agreed

11. Inventory 2131 items Cutlery, dishes, cooking equipment etc
Each item - Purchase value and year of purchase
Value depreciated over an agreed period (5 / 10 years)
Current value £ VAT
Example
58 side plates – Purchased £ in 2011 – 10yr depreciation
Current value £84.06

12. LCP Operations Premises Licence updated
Re-opened for drinks 12 Jan 2017
Extremely well supported
Run by volunteers and previous staff
LCP responsible for all services
Premises Licence
Stock, cash handling, security, staffing etc
Circa 8 weeks – open 39 days
Remedial works undertaken

13. Tenancy New tenants 6th March 2017 Stocktake at handover
Tenants Inventory agreed
Write down period
Purchase cost – written down value
2 way agreement
Inventory being paid over 1st 12 mths
1 month rent free start to tenancy
Premises Licence update

14. The Butchers Arms
Tenants: Jon + Katie Metcalfe Telephone No

15. Tenants

17. Activities Tuesday night music group Wednesday walking group
Health + Well Being Lunch club
New and to come
Themed food nights
Triangular Beer festival
Live Music
Lyvennet Up

18. Events Board – A Flavour

19. Statistics LCP website – 20,000 hits Trip Advisor – Jon + Katie
Excellent
87% 34
Very Good
13% 5
Average 0%
Poor
Terrible

20. Feedback
We would like to express our gratitude to you and the committee members for all their hard work in keeping the pub going despite the pressures you have been under. We are delighted with the new tenants John and Katie who have turned the pub around and made it once again a happy and welcoming place, with excellent food.

21. Theguardian 7 July 2017 BBC NEWS The Papers
When the only pub in the Cumbrian village of Crosby Ravensworth closed its doors in 2009, residents decided they were not prepared to simply sit back and accept the loss of a vital community hub. They took matters into their own hands, setting up a financial co-operative to bring their local back to life – which meant putting in their own money.
For a minimum investment of £250, villagers and others sympathetic to the cause could become a “co-owner” of the Butchers Arms. A May 2011 article in the Guardian highlighting the venture contributed to a surge in the number of people signing up, and it was not long before the target was reached, allowing the co-operative to buy the pub, refurbish it and open its doors once again to drinkers and diners (the then-prime minister, David Cameron, even popped along to officially open the bar).
Six years on, the Butchers Arms is thriving and very much “back on the map”, said husband-and-wife landlords Jon and Katie Metcalfe. In 2011, co-operative pubs owned by members were a rarity – there were only about half a dozen others – but it seems the idea of local people taking ownership of a vital amenity has caught on. A report issued this week revealed that the number of co-operative pubs open for business has now reached 50 and there are 90 groups actively exploring setting one up.
BBC
NEWS
The Papers

23. Contents What’s in a name? The history of our pub
Saving the village pub
The new owners
Old makes way for new
The VIP visits
The grand re-opening
3 yrs on
Supporters
Contact

24. Fundraising Events at the Butchers
£3,046 Raised
Recipients:
St Lawrence Church
C/R Nursery
C/R 1st Responders
Mountain Rescue
Cumbria Community Foundation
LCP
Children’s Christmas presents

25. Lyvennet Up
26th August 1 – 7pm Stoneworks Garth Field, Crosby Ravensworth Live Music Barbecue Photo Booth Garden Games Pimms Tickets – The Butchers, Kitty’s Salon + Appleby Brewery

26. Maintenance Kitchen equipment renewal + maintenance
Rear lead valley gutter redesigned and replaced
Chimney works
Foul drainage problems resolved
Painting + decorating

27. Adoption of Annual Report

28. Financial Report and Accounts to 31st December 2016

29. 12 months to end June 2017 Running Pub Stock - £10,313 Sales - £16,350
Income
Rent – £15,378 (including insurance + VAT) – Down £6,565
Running Pub
Stock - £10,313
Sales - £16,350
Expenditure
Shareholder Interest - £8,049
Maintenance + Equipment renewal - £5,720
Inventory Purchase - £3,768
VAT - £2,040
Accountants - £1,440
Premises Licence - £301
Bank Charges - £586

30. Accounts Balance Sheet at 31st December 2016

31. Bank Account @ 30 June 2017 CURRENT A/C £ B/F BALANCE AS AT 1.06.16
Lyvennet Community Pub Ltd
Summary Bank Reconciliation 30th June 2017
CURRENT A/C
B/F BALANCE AS AT
£11,096.31
CLOSING BALANCE AS AT
£14,626.36
Cheques NOT Presented
£10.54

32. Shares
Secretary logging formal requests for shares – currently circa £2k waiting
Any that become available will be sold to individuals who have been registered the longest
Additional shares in lieu of interest £867
Shareholding currently £310,217
Movement
£7,800 Withdrawn
£8,350 Acquired

33. AGM Formal Business

34. Business Resolutions

35. Resolution – Interest Payment
5 (a) - Interest payment
Interest payment
2016/17 has seen expenditure on the appointment of new tenants, internal and external maintenance ant the repair of some of the catering equipment.
Shareholders need to be aware that funds are required for the last major element of the Butchers Arms refurbishment; the toilets. It is hoped that this work will be supported by grant funding and also utilisation of rent income and will be completed in 2017/18.  
The Board propose making a 3% interest payment for 2016/17.
The Resolution is therefore
The Board of the LCP proposes a 3% share interest payment. The payment WILL ONLY be by;
a) Direct bank transfer (dated 31 August 2017) or
b) The purchase of additional shareholding or
c) Donation to the LCP funds
Interest is paid gross and shareholders are responsible for declaring interest payments to HM Revenue and Customs.

36. Resolution – Adoption of accounts
5 (b) Resolution – Adoption of Accounts
Dodd & Co, the LCP’s accountants have now finalised the 6th set of company accounts covering the period to 31st December 2016
These accounts need shareholder approval before they are forwarded to the Financial Services Authority.
The Resolution is therefore:
The LCP Accounts for period ending 31st December 2016 are approved

37. Resolution – Auditors 5 (c) Resolution – Auditors
Dodd & Co have completed the third set of LCP accounts to 31 December These accounts now need to be presented to the Financial services Authority.
As shareholders we are required to record through a formal resolution our requirements with regards external auditing of these accounts. From a legal perspective, given our turnover, there are no statutory requirements for auditing.
Dodd & Co, our accountants, are a fully regulated independent accountancy practice and it is therefore recommended that the LCP does not need to incur the additional expense of independent auditing.
The Resolution is therefore:
External auditing of the LCP financial accounts is not required for financial years ending 31st December 2016 and 2017.

38. Election of Board of Directors
The Rules of the LCP Ltd state that the number of directors must be not less than three and not more than eight.
Currently 7 Directors.
One third of the Directors have to stand down at this AGM;
3. No other nominations received
4. Directors standing down up for re-election
Daphne Baird, Douglas Henderson and Christine (Kitty) Smith
5. Biographies issued
Election Outcome

39. The Next 12 months Business as normal
Support for Jon + Katie where required
Maintenance as required
Toilets
Planning and grant applications for toilet refurbishment

40. Toilets

41. Any Other Business Lodged items / questions

42. Next AGM To be notified