1. Pay for Performance and Evaluation System Summary
October 2017
Monroe County

2. Agenda Pay for Performance Halogen Software
Process breakdown
Halogen Software
Introduction
Process Workflow
How to use the software
My Performance / My Employee Records
Go over handouts that provide login information for new employees
Those without computer access at work/county are allowed to have notifications sent to there personal s per a request through the Personnel Department
My Tasks/Task Status
Completing Assigned tasks
Checking status of each step by employee
Managing progress of Goals and Development Plans

3. Pay for Performance 5th year in place
All employees placed in a pay grade, within the pay range (80%-120%)
General Employees – December-January
Management Employees – February
Department Heads – March
Rubric
General Employees are evaluated on 10 competencies and Management and Department Heads are evaluated on 15.
Increases applied in the first payroll of the following April.
Increase amounts for April 2018 = 2%

4. Halogen Software Online web based software
Brief profile and Interactive Org Chart for all staff, with photos.
Houses all evaluations from 2013 to present
Tracks all pay for performance increases
Ability to add and post comments, notes and documents
Ability to recognize other employees

5. Process Workflow Manager writes employee appraisals
Second level manager approves appraisals
HR rep approves appraisals
Manager meets with employee and writes comments
Employee acknowledgement & adds final comments
Manager sign-off
HR rep sign off

6. Evaluation Form Ten core competencies: Job Knowledge Quality of Work
Productivity
Time Management
Dependability
Attendance
Communication
Teamwork
Judgment/Decision Making
Attitude
*Note – Technology Security Compliance and Safety/Energy Conservation*
The full form is available on the Personnel Department webpage

7. Employee Portion
This is the only portion the employee will be responsible for on the evaluation form.
Remember that all content is saved in your records for future reference.

8. Sample Email Notification:
Appraisal Process- Task to Complete
From: Personnel Department Sent: December 11, :01 PM
To: Johnny Sample Subject: Appraisal Process – Task to Complete
You have at least one task to complete in the performance evaluation process. Please complete your assigned task as soon as possible. You will continue to be reminded until you complete your task, and reminders will become more frequent as the due date for that task approaches. If you fail to complete a task by the due date, your manager will be notified.
Please visit the following web page and follow the instructions to perform the necessary tasks.
Username: J-Sample55
Should you require assistance, please contact:

14. REMEMBER YOUR ID AND PASSWORDS
Passwords are Case Sensitive & must include one number and one upper case and lower case letter.
Must be at least 8 characters long
Included in handouts
Timeline
General Employees 12/1/17 – 1/31/18
Managers 2/1/18 – 2/28/18
Department Heads 3/1/18– 3/31/18
Wage increases – 2nd payroll in April 2018
Goal to hold all managers accountable for evaluations
All managerial and Department Heads will be evaluated on 5 additional competencies
Managing Employee Performance
Defining Roles and Responsibilities
Fiscal Management
Analytical Thinking
Organizing Ability
Forms/Guides
All three forms and guides that are being used are viewable at:

15. Any Questions?