1. 802-11 Editor’s Guideline Version 1.0
May 2006
May 2006
Editor’s Guideline Version 1.0
Terry Cole, AMD
WG Technical Editor
&
Simon Barber, Devicescape
WG Co-Technical Editor
May 2006
Terry Cole, AMD
Terry Cole, AMD

2. May 2006
May 2006
Getting started…
The IEEE SA website has a lot of info you will need, document templates, etc.
Home Page:
Writing The Draft:
Terry Cole, AMD
Terry Cole, AMD

3. Numbering the Draft Before first Ballot Ballot Drafts
May 2006
May 2006
Numbering the Draft
Before first Ballot
0.xy, where x/y denotes major/minor revision level
Always monotonically increasing.
No standard meaning to x and y. Use as your TG likes.
Ballot Drafts
B.0, where B is denotes the bth ballot or recirculation
Drafts in between Ballots
B.xy, where symbols have same meaning as above
Number every draft distributed or posted by you uniquely!
Example:
TG created drafts 0.1, 0.2, 0.5, and 0.9 and 0.91 before putting forward draft 1.0 for WG ballot
TG creates drafts 1.1 and 1.2 before adopting draft 2.0 for recirculation.
TG creates draft 3.0 for sponsor ballot (including some editorial work from 2.0 to 3.0)
TG creates draft 4.0 for sponsor ballot recirculation.
TG submits draft 4.0 for REVCOM (ALWAYS same as last sponsor ballot) along with a list of editorial errata to be addressed during publication.
Terry Cole, AMD
Terry Cole, AMD

4. Interim Draft Checklist
May 2006
May 2006
Interim Draft Checklist
Labeled and named correctly
Labeled according to style guide on the top of each page
Draft number assigned according to practice (see separate slide)
Examples:
IEEE P802.11k/D3.4, March 2006
(Draft Amendment to IEEE Std (tm), 2006 Revision Draft 5.1)
IEEE P802.11r/D2.0, March 2006
(Draft Amendment to IEEE Std (tm), 2006 Revision Draft 5.1, as amended by IEEE P802.11k/D3.4, xxx and yyy)
IEEE P802.11s/D2.0, March 2006
(Draft Amendment to IEEE Std (tm), 2006 Revision, as amended by IEEE Std k(tm)-2007, xxx and yyy)
Updated copyright notice per style guide and current year in copyright notice
“This is an unapproved IEEE Standards Draft, subject to change” on the bottom of all pages
Note that there is not a requirement for completeness.
I recommend explaining major work items still to be done with an editor note
Terry Cole, AMD
Terry Cole, AMD

5. Ballot Draft Checklist
May 2006
May 2006
Ballot Draft Checklist
Must meet all requirements for posting as an interim draft, PLUS:
Substantially Complete
NO Avoidable TBDs!
No Incomplete Text
No Outstanding Motions To Be Done
I recommend explaining EACH exception with an editor note and why it cannot be completed now!
No publication flaws of these types:
“reference not found” errors
“figure not found” errors
TOC updated
Pages numbered and lines numbered
If WG ballot:
Available for review as a technical document by the appropriate deadline, but only if challenged (even if by only one person). Not out of order if unchallenged.
Change bar version (FROM LAST BALLOT) AND clean version
If sponsor ballot:
MEC Section I comments completed before opening of first ballot
MEC Section II comments completed before last recirculation
Terry Cole, AMD
Terry Cole, AMD

6. Posting a Draft The Task Group editor should follow this procedure:
May 2006
May 2006
Posting a Draft
The Task Group editor should follow this procedure:
Make sure the draft satisfied proper numbering, interim draft requirements, and, if applicable, ballot draft requirements.
You may post .doc or .pdf or both formats, and you may need to post clean and red-line versions. Send these in a single as attachments for posting with a clear subject: x Draft for Posting. If you zip the file(s) you must rename to .xzy and mention this in the . Zip files are not deliverable in many systems and in particular not to Harry’s ATT address.
to Harry using primary and backup addresses. You should also copy Stuart, myself and Simon. So that is to and with cc to: and
Call Harry on his cell phone. This is for editor’s use only. The number is If you don’t get Harry, then call Stuart. This is also for editor use only, his number is
Harry or Stuart will post quickly, and you and the task group chair will get a confirmation .
The Task Group chair should announce the draft availability over the appropriate reflectors and in appropriate meeting sessions.
Note: Posting of drafts to any other sites, including our own temporary file server space at meetings or on open company ftp sites, is not allowed.
Terry Cole, AMD
Terry Cole, AMD

7. May 2006
May 2006
Baselines & Revisions
IEEE rules prevent amendments from being published while a revision is in progress
All current amendments will have to be based on ma.
Groups to decide on a group by group basis how they want to track 11ma.
Terry Cole, AMD
Terry Cole, AMD

8. How to handle simultaneous drafts...
May 2006
May 2006
How to handle simultaneous drafts...
Best practices described in next 2 slides.
Original presentation in doc 11/06/238r1
Note:
Approved means approved by REVCOM
None of this process affects the need for drafts to be based ONLY on previously approved documents when they are finally presented to REVCOM.
Terry Cole, AMD
Terry Cole, AMD

9. When a revision and another amendment are in progress…
May 2006
May 2006
When a revision and another amendment are in progress…
Your amendment should be based on
the latest draft of the revision text AND
the latest draft of all amendments expected to be approved prior to yours
Your document must then be sent for sponsor balloting with all the below:
the current, complete approved base text (prior to the revision)
the latest draft of the revision
the latest draft of all amendments expected to be approved before yours
These amendments are only included if they make technical changes that are relevant to your amendment.
your amendment.
If a technical change happens in a part of the revision text or part of the amendment text expected to be approved prior to your amendment, and that change is technically relevant to your amendment then your amendment should be re-circulated.
Relevant technical change is decided by the ballot resolution group (the TG itself in ’s case)
Terry Cole, AMD
Terry Cole, AMD

10. When other amendments are in progress…
May 2006
May 2006
When other amendments are in progress…
Your amendment should be based on
the current, complete approved base text AND
the latest draft of all amendments expected to be approved prior to yours
Your document must then be sent for sponsor balloting with all the below:
the current, complete approved base text
the latest draft of all amendments expected to be approved before yours
These amendments are only included if they make technical changes that are relevant to your amendment.
your amendment.
If a technical change happens in a part of the revision text or part of the amendment text expected to be approved prior to your amendment, and that change is technically relevant to your amendment then your amendment should be re-circulated.
Relevant technical change is decided by the ballot resolution group (the TG itself in ’s case)
Terry Cole, AMD
Terry Cole, AMD

11. IEEE Review Insertion Numbering
May 2006
May 2006
IEEE Review Insertion Numbering
2006 IEEE Style Guide changes now mean that all amendments will renumber inserted text, figures, and tables based on ma
Add letter after current number
To insert between 2 letter clauses, add second letter.
Needed for insertions ONLY, not additions to end of current numbers.
Terry Cole, AMD
Terry Cole, AMD

12. IEEE MEC process Make sure your chairs are aware of this
May 2006
May 2006
IEEE MEC process
Make sure your chairs are aware of this
Time constraints that this will put on sponsor ballot
Section I has to be addressed before you can start Sponsor Ballot
Section II comments have to be addressed before last SB recirculation
Section III comments are suggestions
Terry Cole, AMD
Terry Cole, AMD