1. MILITARY CORRESPONDENCE
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

2. Desired Learning Outcome:
Discuss the Military Correspondence
Explain the Characteristics of Military Correspondence
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

3. References:
1. Military Correspondence by Isabel Lucinario Hurboda with Copyright th Edition
2. Letter, GHQ AFP dated 24 Nov 1976, Subject: Procurement of Handbook, Military Correspondence.
3. STL fm OTAG dtd 25 Jan 10, Subject: Changes in Military Correspondence Format 5

4. OVERVIEW Military Correspondence
Characteristics of Military Correspondence
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

5. Correspondence - a written communication having a two-fold purpose:
a. to convey information and
b. to build goodwill.
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

6. Effective Correspondence
Information alone is not enough.
One may read and not react.
Goodwill.
Hence, a friendly and courteous note has something for the reader to react responsively.
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

7. KINDS: Military Letter Indorsements Disposition Form Routing Slip
AFP Messages
Memorandum
Written Reports
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

8. CHARACTERISTICS 2. Concise 3. Specific 4. Courteous 5. Progressive
1. Clear
2. Concise
3. Specific
4. Courteous
5. Progressive
6. Empathetic
7. Individual
8. Correct
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

9. CHARACTERISTICS 1. Clear - denotes easy understanding.
- words must be simple and common
to the reader.
Clearness means knowing what to say and saying it as simply as possible.
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

10. CLEARNESS
Impressive
1. An Air Force career offers you the opportunity to peregrinate in foreign countries
2. Initiate a citation of your comments
3. The veteran is incapacitated
4. I interpose no objection to your going abroad.
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

11. CLEARNESS Impressive Clear
1. An Air Force career offers you the opportunity to peregrinate in foreign countries
1. An Air Force career offers you the opportunity to travel abroad.
2. Initiate a citation of your comments
2. Cite your comment.
3. The veteran is incapacitated
3. The veteran is unable to work.
4. I interpose no objection to your going abroad.
4. I do not object to your going abroad.
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

12. CHARACTERISTICS 2. Concise - short; brief.
(Continuation)
2. Concise - short; brief.
(Webster) saying much in fewer
words
NO: Redundancy (using same words, phrases and ideas again and again)
NO: Padded phrases or unnecessary expressions
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

13. CHARACTERISTICS 2. Concise -
(Continuation)
2. Concise -
NO: Redundancy (using same words, phrases and ideas again and again)
“… a government of the people, for the people, and by the people” - Lincoln
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

14. CHARACTERISTICS 2. Concise -
(Continuation)
2. Concise -
NO: Padded phrases or unnecessary expressions
1. His letter, accompanied by an enclosure, was sent a week ago.
2. Your suggestion is along the line of our proposed project.
His letter with an enclosure was sent a week ago.
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.
Your suggestion is in line with our proposed project.

15. CHARACTERISTICS 3. Specific - particular, definite, detailed Examples:
(Continuation)
3. Specific -
particular, definite, detailed
Examples:
1. You will be notified at an early date.
2. I have a compromise to attend to.
You will be notified within this week.
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.
I have a conference to attend.

16. CHARACTERISTICS 4. Courteous - refinement of expression Examples:
(Continuation)
4. Courteous - refinement of expression
Examples:
a. Answer calmly, tactfully and politely.
b. Avoid sarcasm. “ When you come to this office, you make it your sala with your slippers on.”
c. Avoid too much familiarity.
d. Admit mistakes graciously and say sorry.
e. Leave a good impression. “We shall appreciate your suggestions…”, We shall be glad…”, “It is a pleasure…”
f. Avoid negatively worded sentences “The fault is entirely yours…”, “Your complaint is devoid of truth…”
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

17. CHARACTERISTICS 5. Progressive - discard time-worn words and methods
(Continuation)
5. Progressive discard time-worn words and methods
Examples:
1. Hoping for your kind consideration.
2. I have before me the voucher submitted by the …
3. This unit shall do the best to the fullest possible extent.
Remove: kind
(Attached or enclosed )
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.
(Appropriate action shall be taken by this unit.)

18. CHARACTERISTICS
(Continuation)
6. Empathetic - considerations with the reader’s desires and needs; impress; enlighten
- YOU attitude; apparent regard to the reader
Examples:
1. I want you to know that I finished my ….
2. You submit to us ….
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.
You may be pleased to know that I finished my …
Submit to this Headquarters …

19. CHARACTERISTICS 7. Individual
(Continuation)
7. Individual
– one reader is different from the other;
- treats the receiver on things that interest
or please him/her
Means:
1. Use “I”, “me” and “my” (not “we”, “our” and “us”)
2. Objective; not opinionated
3. Use passive sentences.
4. Avoid participial conclusions
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

20. CHARACTERISTICS 7. Correct – accuracy, completeness and coherence
(Continuation)
7. Correct – accuracy, completeness and coherence
Terms:
1. Given information (contents)
2. Placement of mechanical parts
3. Spelling
4. Arrangement of words, sentences and paragraphs (coherence)
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

21. Common Methods of Coherence: . 1. Arranging happening in time order.
- chronological
2. Showing the relationship of one sentence to another
- use of connecting words or transitional words
first, finally, however, this, that, therefore.
3. Leading the reader to get to the next sentence
repeating important word from a preceding sentence or paragraph.
Developing by Analogy –
- use of comparison
- parallelism in terms of the imaginary rather than the actual
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

22. Common Methods of Coherence: .
Developing by Example and Illustration
concrete examples are given
to illustrate the topic sentence.
Developing by Definition -
Short definition included in the body of explanation.
Developing by Question and Answers
Begin with a question and then proceed to answer it
Common Methods of Coherence: .
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

23. Methods of Coherence: 1. Arranging happening in time order.
“It was 0600H when the mess sergeant whistled. In answer to his call, all recruits stood and lined singly towards the big can of steaming coffee. After, serving a cup, each one stationed himself in a corner and drank silently. At exactly 0800H from Mess Hall everybody marched out towards the Chapel for a 10 minute meditation.
(CHRONOLOGICAL)
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

24. THE ROLE OF THE COMMAND SERGEANT MAJOR
Common Methods of Coherence: .
2. Showing the relationship of one sentence to another
THE ROLE OF THE COMMAND SERGEANT MAJOR
The highest enlisted position in a unit is that of the Command Sergeant Major. He acts as a personal staff of the Commander and the main link between the Commander and the enlisted personnel of the unit. He is primarily in charged of their morale and welfare. Being so, such a role is a big challenge to senior NCO who are aspiring for that position.
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

25. THE ROLE OF THE COMMAND SERGEANT MAJOR
Common Methods of Coherence: .
2. Showing the relationship of one sentence to another
THE ROLE OF THE COMMAND SERGEANT MAJOR
The highest enlisted position in a unit is that of the Command Sergeant Major.
He acts as a personal staff of the Commander and the main link between the Commander and the enlisted personnel of the unit. He is primarily in charged of their morale and welfare.
Being so, such a role is a big challenge to senior NCO who are aspiring for that position.
Topical Heading
Topic Sentence
Support sentences
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.
Transitional word
Summary Sentence

26. Common Methods of Coherence: .
MOST ACCEPTED FORMAT
1. SITUATION
2. IMPACT
3. ACTION TAKEN
4. REQUEST or RECOMMENDATION
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.

27. SUMMARY Military Correspondence
Characteristics of Military Correspondence
This presentation is consist of four parts: the strategic environment, PAF mandated tasks, present capability, and priority requirements.