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Terry Brown, Mgr of Financial Programming, DRPT

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Presentation on theme: "Terry Brown, Mgr of Financial Programming, DRPT"— Presentation transcript:

1 Developing an Asset Management Plan Virginia Department of Rail & Public Transportation
Terry Brown, Mgr of Financial Programming, DRPT Eric Ziering, Exec VP, Cambridge Systematics

2 Third State of Good Repair Roundtable
FTA Topics →Brief History of PROGGRES →Walk Thru of PROGGRES →Discussion of Future Enhancements Oversight Procedure (OP) 33 Estimate Review Process Grantee Submittals SCC workbook Types of Cost Estimates  Basis of Estimate Design Documentation Case Study Review and Analysis Estimate Classification Mechanical Correctness  Estimate Characterization Sampling Plan Discussion (Q&A)

3 Third State of Good Repair Roundtable
FTA Funding sources for DRPT Six Year Improvement Program Mass Transit Trust Fund Mass Transit Capital Fund Federal Funding, both DRPT and grantees’ funding FY 12, DRPT managed a capital program of $379M with a staff of five Program Administrators. Grantees have no idea from year to year what our funding or our state match will be. MTTF must be distributed in equal portions according to state code. Regardless of the relative importance of projects, it’s a yes or no answer, and all the yeses receive their equal portion of the pie. MTCF is bond funds, which must fund assets (no debt, no leases), and is capped at 80% of the non federal share. We receive some federal funding as a direct recipient and the grantees bring their federal funding to the table. Because of this mishmash of funding, our state match for capital fluctuated wildly, putting our grantees in a difficult position when doing their own budgeting with their local stakeholders.

4 Third State of Good Repair Roundtable
FTA 4

5 Third State of Good Repair Roundtable
FTA Goals of Asset Management System: A quick, equitable and systematic method of assessing the applications for our limited grant resources A realistic method of calculating capital needs over a 20 year planning horizon A method for scoring applications based on several criteria, such as public benefit model, compliance with planning requirements, etc. In order to progress in transparency, we were looking for a method of evaluating grants that would be publicly defensible and easily presented and understood. 5

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FTA Project Impacts Now in third annual cycle of use; considered very successful Grant application workflow adapted to leverage SOGR forecasts DRPT can justify expenditures and ensure “best use” of funds FTA grant application submitted to enhance and release as an open source application 12

13 Third State of Good Repair Roundtable
FTA FTA Grant Proposal Enhance PROGGRES to create “Trans-AM” Requirements from the entire transit community -Expanded technical capabilities -More modular and flexible Implement Trans-AM at DRPT and other participating properties Release Trans-AM as Open Source software -Support enhancements and innovation without vendor-imposed limitations 13

14 SOGR Technical Enhancements
Third State of Good Repair Roundtable FTA SOGR Technical Enhancements Strategies: Add Major Overhaul and other rehabilitation approaches Assess capital impacts of service expansion Evaluation of complex policies, combining replacements, service expansion, and rehab Link FTA funding sources to evaluate funding needs and local match requirements 14

15 “Trans-AM” System Features
Third State of Good Repair Roundtable FTA “Trans-AM” System Features Web based – can be installed by an agency or run “in the cloud” Relies on free, open-source databases and related tools Open XML interfaces – support linkages with existing asset management systems 15

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FTA Project Benefits Advanced approach based on established, proven technology Open source community involvement spurs innovation among industry, research, academic, and vendor communities User are freely able to modify and adapt the system to meet their own needs 16

17 Third State of Good Repair Roundtable
FTA Work Plan Identify a “Peer panel” of transit properties to define requirements Develop visual prototypes to refine and agree on the system design Iterative, incremental development Deployment, implementation, training, support at DRPT and peer agencies Establish Open Source project, training, & outreach 17

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