1. Please help me understand the tool
Two–Year Tool (TYT)
Please help me understand the tool
All these numbers

4. ACC Vouchers Baseline
PHA Baseline
Current Year

5. FUNDING Current Year Annual Budget Authority (ABA) HUD Held Reserve (HHR) and PHA Excess HAP cash on hand (RNP)

6. Three years of Projection Funding
HVC Current Budget Authority
Funding Set-Aside for Shortfall
Funding received for new vouchers during the current year. (VASH, Relocation or Opt-out)
Income Reported through VMS for fraud recovery and FSS)
Sum of HUD Held Reserve (HHR) and PHA is holding (RNP)

7. HUD USE ONLY
These fields are used by HUD to set the re-benchmark for the next two years funding.
PHA can change the yellow fields by entering numbers, however it will affect the leasing and spending outcome.
PHAs are advised not to enter anything in the yellow cells.

8. Success Rate
Example:
PHA issued 100 vouchers and 75 are leased up with 25 coming back to the PHA. The success rate is 75%
How many issued vouchers successfully leased with a executed HAP contract

9. Annual Turnover Rate
Determine the Annual Turnover Rates. PIC provides the number. PIC tracks the End of Participants (EOP).

10. Time from Issuance to HAP execution
The time from vouchers issuance to HAP contact.
Example: 7 vouchers are lease-up 2 in 30 days, 1 in days and 4 in 60 to 90 days.
2 vouchers divided 7 vouchers = 29%
1 Voucher divided by 7 vouchers = 14%
4 Vouchers divided by 7 Vouchers = 57%
It takes 2.28 months to lease the 7 vouchers from issuance to HAP contract.

11. Monthly Housing Assistant Payments (HAP) and Unit Month Leased(UML)
Vouchers on the street New vouchers only
Monthly Actual HAP Expenses reported in VMS
Monthly actual UMLs reported in VMS

12. Leasing Potential This part of the tool is used for leasing projecting
Any number entered in this column will affect the

13. Data for Proper Projection
Percentage of PHA monthly ABA funding usages
what it cost to lease a Voucher monthly
Per Unit Cost (PUC)
Average Percentage of baseline vouchers leased for the year
Monthly percentage of baseline voucher leased each month
Projected Monthly HAP payment from VMS
Average Percentage of funding utilized for the year
PHA is using HHR
PHA is using HHR
PHA is using 100% of current year ABA. Anytime you look at the percentage and its over 100% the extra is coming out of HHR

14. PHA with a negative HAP Reserve
We looked at this part of the tool
for future projections
1. Does the PHA have HAP Reserves in the current year?
2. Can we lease up more vouchers in the current year?
3. Are we projecting reserve for 2018?
4. When you are looking at this table, is the PHA in a shortfall?

15. PHA with a positive HAP Reserve
1. Does the PHA have HAP Reserves in the current year?
2. Is the PHA projecting a reserve for 2018?
3. Scenario: PHA has 115 ACC Baseline Vouchers 70 are leased. Do you think the PHA has the potential of leasing up?
4. How do we determine how many vouchers this PHA can lease up?
a. ACC Baseline subtract leased vouchers.
b. What is the highest PUC or the Average PUC?
c. How many months remaining for the calendar year?
45 vouchers available x 6 months x PUC (614) =$165,780.00
Do we have enough money to cover 45 vouchers for the remainder of the year?
The reserve for the remainder of the year is $162,516.00

16. HUD USE ONLY
Financial Management Center (FMC) reconciled the HUD Held Reserve (HHR)
FMC will review the PHA’s Restricted Net Position (NRP)reported in VMS and the HHR amount.
After FMC reconciled the data and determined the HHR, it is entered in the yellow field.
If the number in the yellow is changed, it will affect the leasing and spending outcome.
If the PHA believes the reserve is incorrect they should contact the FMC – Financial Analyst.

17. VMS Data Collection Report
Voucher Management System (VMS)
VMS Data Collection Report
Jan-17
Feb-17
Mar-17
Apr-17
May-17
Rental Assistance Component 1 (RAD1)
Rental Assistance Component 1 (RAD1 - HAP)
Litigation
Litigation HAP
Homeownership 18 19
Homeownership HAP
$5,327
$6,045
$5,947
$5,892
     New This Month
Moving To Work
Moving To Work HAP
Portable Vouchers Paid 54 58 60 59
Portable Voucher Paid HAP
$41,991
$36,988
$44,069
$49,679
$50,089
HOPE VI 37 35
HOPE VI HAP
$22,960
$20,905
$21,510
$20,964
$21,224
Tenant Protection 28 27 29
Tenant Protection HAP
$15,398
$16,071
$15,788
$16,666
$16,921
     Enhanced Vouchers
Veterans Affair Supported Housing (VASH) Voucher
247
244
253
259
Veterans Affair Supported Housing (VASH) HAP
$117,852
$120,116
$120,806
$123,579
$123,574
DHAP to HCV Vouchers Leased
DHAP to HCV Voucher HAP
All Other Vouchers
1,792
1,803
1,800
1,802
1,804
All Other Vouchers HAP
$977,180
$1,005,527
$1,030,843
$1,025,524
$1,034,303
MTW - Family Unification 2008/Forward HAP expenses after the First of the Month
FSS Escrow Deposits
$5,919
$6,991
$7,255
$7,750
$7,931
All Voucher HAP Expenses After the First of Month
$34,174
$20,441
$11,465
$18,895
$1,065
Total Vouchers
2,176
2,181
2,192
2,203
2,205
HAP Total
$1,220,801
$1,232,366
$1,257,781
$1,269,004
$1,260,999
Number of Vouchers Under Lease (HAP Contract) on the last day of the Month
2,202
HA Owned Units Leased - included in the units leased above
New vouchers issued but not under HAP contracts as of the last day of the month 91
103
123
139
104

18. Portable Vouchers Administered (Port In)
Total HAP for Portable Units Administered
5 Year Mainstream
5 Year Mainstream HAP
Number of PBVs under AHAP and not under HAP
Number of PBVs under HAP and leased 66 67
Number of PBVs under HAP and not leased 2 1
Number of PBVs under HAP and not leased with vacancy payment and associated vacancy HAP expense
Number of PBVs under HAP and not leased with vacancy payment and associated vacancy HAP expense(HAP)
Fraud Recovery Total Collected This Month
$1,989
$562
$1,276
$873
Interest or other income earned this month from the investment of HAP funds and Net Restricted Assets
$640
$597
$621
$615
$676
FSS Escrow Forfeitures This Month
$1,814
$6,056
Number of Hard to House Families Leased 25 22 26 23 18
Number of LBP Initial Clearance Tests
Number of LBP Risk Assessments
Portable HAP Costs Billed and Unpaid - 90 Days or older
FSS Coordinator Expenses Covered by FSS Grant
FSS Coordinator Expenses Not Covered by FSS Grant
Non - MTW Administrative Expenses
$113,678
$111,608
$168,333
$119,617
$65,606
Audit
$6,583
Unrestricted Net Position (UNP) as of the Last Day of the Month
$452,355
$460,278
$438,626
$480,521
$492,948
Restricted Net Position Funds (RNP) as of the Last Day of the Month
$54,678
$80,307
$69,755
$50,476
$43,337
Cash/Investment as of the Last Day of the Month - Voucher Program Only
$517,834
$583,998
$575,428
$539,550
$547,629

19. Acronyms

20. Housing Choice Vouchers
Voucher Management System
Public and Indian Housing One-Stop Tool (POST) for PHAs

21. THE END

22. THANK YOU